![Catholic Diocese Of Fort Worth](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant/Admissions Coordinator
2 months ago
Job Summary:
Administrative Assistant/Admissions Coordinator handles routine and advanced duties of the office, provides support to administration and staff, and coordinates all enrollment procedures.
Primary Duties and Responsibilities:
- Coordinate enrollment and re-enrollment procedures (inquiries, campus tours, applications, financial aid applications – FACTS)
- Prepare, administer, evaluate and record TABE Locator and tests
- Answer multiple line phone, take message, translate Spanish calls
- Translate for Spanish speaking parents in meetings/conferences, etc.
- Help prepare and maintain new and current student files
- Assist in collection and receipting tuition and any other revenue
- Assist with follow up of students and parents on tuition/fees
- Prepare daily deposits
- Help with Monthly Bank Reconciliation (operating, savings and special)
- Mail Progress Report/Report Card
- Maintain and replenish office supplies and forms including applications, brochures, sign in sheets, etc.
- Create student IDs
- Assist development department with mailings and other projects
- Provide sign in sheets for all student activities and volunteers
- Assist in tardy sign-in and early dismissals
- Assist in calling parents/guardians when students are absent
- Inform teachers, counselors and administration of extended student illness and chronic absenteeism or tardiness to school.
- Facilitate book and laptop checkouts and returns
- Help maintain correspondence for president and principal, perform related duties as necessary
- Assist principal/president as needed
- Maintain procedure manuals for all departments
- Assist the Development Director with mailings and other projects
- Maintain accurate and current master student class schedule and individual teacher class schedules and database
Minimum Qualifications:
- Must be bilingual in English and Spanish
- Proficiency in work processing and ability to learn and use a variety of personal computer software (Microsoft Office, Excel, Desktop Publishing)
- Demonstrated ability to communicate effectively and positively with prospective families, staff, administration, and other individuals in either individual or group settings
- Ability to multitask
Working Conditions:
Conditions are those of a typical office environment, requiring frequent oral communication with families, the ability to enter data and written communication in electronic format in a timely manner, and sufficient mobility to be present and address students, their parents, and colleagues.
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