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Human Resources Coordinator
2 months ago
- Prepare offer letters and employment contracts for successful candidates to be signed by HR Director or HR Manager.
- Coordinate new hire onboarding processes, including ensuring that all onboarding documents are properly executed and filed, facilitating new hire orientation and introducing new hires to company policies and culture.
- Track and maintain employee certifications in appropriate record-keeping software.
- Assist in the preparation of legal documentation for HR and Legal teams.
- Assist HR team with regular data audits of all HR systems and record keeping platforms.
- Support HR team in administering employee benefits programs.
- Provide guidance to employees on HR-related policies and procedures.
- Maintains accurate and up-to-date human resource files, records, and documentation.
- Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
- Maintains the integrity and confidentiality of human resource files and records in appropriate shared drives
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Provides clerical support to the HR department such as Open mails and distribute to appropriate departments. Orders and maintains office supplies and inventory levels/needs.
- Be familiar with current HR company policy's, state & federal regulations, trends, and practices to ensure compliance, especially CA
- Assist employees by answering questions regarding policies, procedures and other matters as needed
- Support HR leadership in educating employees on and enforcing company policies
- Helping management track employee training and support as needed
- Foster positive employee relations and work to solve any employee issues that surface
- Support any HR special projects, including the safety committee
- Assist in preparing or prepares correspondence as requested
- Supports Talent Acquisition with new hire tasks such as background checks and orientation
- May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks in ADP
- Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
- Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
- Communicate with facilities management and assistance with facility related tasks as needed.
- Performs other projects and duties as assigned.
- Minimum 2 + year(s) experience in an HR/office administration or project coordination related role.
- Must have completed A.A. degree, Bachelor’s degree (preferred)
- Familiar with Leave of Absences such as, FMLA, CFRA, PFL etc..
- Demonstrated excellent verbal and written communication skills including friendly, professional demeanor is required.
- Strong organizational and problem-solving skills; Ability to manage priorities and workflow is required.
- Strong proficiency in Microsoft Office Suite required (intermediate to advanced skills with MS Outlook required).
- Ability to work independently with little to no direction.
- Strong attention to detail.
- Ability to deal effectively with a diversity of individuals at all organizational levels.
- Possess good judgment with the ability to make timely and sound decisions.
- Versatility, flexibility, and willingness to work within constantly changing priorities with enthusiasm.
Zero Impact Energy is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status or any other characteristic protected by federal, state, or local law, and will not be discriminated against on the basis of disability.
Job Type: Full-time /Non-exempt
Pay: $23.00 - $26.00 per hour
- The compensation philosophy reflects the Company’s reasonable expectation at the time of posting. We consider a number of factors when making individual compensation decisions including, but not limited to, skill sets, experience and training, and other business needs.
