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Regional Property Manager

4 months ago

Jupiter, United States Florida Land Fund Management LLC Full time
Job DescriptionJob Description

Qualifications:

Minimum 3 years’ of experience in the commercial property management industry or equivalent is required. Experience with computers (Word and Excel), Internet and Yardi is REQUIRED. A high school diploma or equivalent is required. Certified in property management designations are a plus as is a college degree. In addition, proven experience in the following is required:

1. Ability to interact well with co-workers, supervisors, guests, vendors, contractors and the public in a professional and pleasant manner.

2. Above average organizational and verbal skills.

3. Ability to accurately perform intermediate mathematical functions.

4. Strong customer service and marketing skills.

5. Possesses exceptional customer service skills, and the ability to anticipate and respond to clients in an efficient and accurate manner.

6. Possesses complex problem solving and project organization skills.

7. Demonstrates up-to-date working knowledge of real-estate practices, maintenance and construction basics, real estate market conditions, and occupational hazards and safety precautions.

8. Demonstrates ability to effectively work with company leadership, co-workers, tenants, public, contractors, suppliers/vendors, and independently.

9. Proficient in the use of Microsoft Word, Excel, and Outlook.

10. Possesses the ability to prepare financial and other records in a systematic, neat, legible manner.

11. Proven ability to maintain confidentiality of company and customer records.

12. Communicates effectively (orally and written).

13. Demonstrates capability to strategically plan ahead to meet deadlines and future company needs.

14. Exhibits credibility, flexibility, and adaptability.

15. Possesses strong analytical, organizational, and detail oriented skills.

16. Ability to travel to various properties.

17. Minimum of two (3) years’ experience in commercial property operations and client relations.

18. Experience utilizing Yardi Property Management Software, preferred.

Essential Job Functions:

1. Builds and maintains positive business relationships with contractors and clients

2. Oversees property management lease/rent cycle:

-Collaborates with leasing agents to assist with leasing.

-Discusses terms and conditions with prospective, or current, clients for providing management services;

-Prepares lease or rental agreements;

-Coordinates tenant occupancy and move-in;

-Follows up on rent payments as needed and maintains zero balance accounts receivable;

-Supervises tenant improvement construction and exterior renovations of managed properties;

-Enforces agreements and, as needed, assists attorneys.

-Prepares annual budgets and monitors monthly for variance

3. Enters and Approves invoices for payment and prepares monthly reports for owners and management regarding financial performance.

4. Requests bids for services related to maintenance, renovations, or improvements on properties.

5. Tour/inspect regularly to review property and equipment conditions (quarterly inspections).

6. Marketing: Tenant Events, Outreach events, community events (i.e. chamber), etc.

Non-Essential Job Functions:

*Other tasks as assigned by your supervisor, not listed as essential job functions.

Physical Requirements:

1. Will need to be on feet (33% to 100%).

2. Will need to perform the following physical activities (50% to 100%):

Example:

bend/stoop/squat/kneel

Perform routine office duties such as filing into high and low cabinets; picking up debris on community.

climb stairs

Inspect and show community by accessing upper floor suites.

push or pull and standing and walking

Inspect and show community.

reach above shoulders

Store supplies, inspect community.

grasp/grip/turning and finger dexterity

Typing, writing, handle packages and supplies

3. Lifting/carrying (supplies, resident packages, files, etc.)

Over 50 lbs.

Rare need (less than 1%)

Between 10 – 25 lbs.

Occasional need (1% to 33%)

Less than 10 lbs.

Frequent need (33% to 100%)

NOTE: Lifting and carrying of weights exceeding 50 lbs. is often accomplished with assistance from one or more persons. Examples of heaviest items lifted include, but are not limited to cases of paper, heavy client packages and cases of soda/water. Wear Personal Protective Gear such as provided back brace, when necessary.

Vision Requirements:

1. Constant need (100%) to read and review reports, view computer screen and wide variety of correspondence.

2. Frequent need to see small detail.

3. Frequent need (33%-50%) to see things clearly beyond arm’s reach.

Hearing, Speaking and Written Requirements:

1. Constant need (100%) to receive or give instructions from/to residential management, communicate via telephone and in person with staff, residents, vendors, etc.

2. Constant need (100%) to communicate either in writing to residents, staff, vendors, corporate and prospects.

3. Ability to read, write and understand English.

Driving Requirements:

1. Frequent need (33%-50%) to utilize personal transportation to deliver reports/payables to the corporate office, make deposits, view/inspect other commercial communities.

2. Occasional need (1%-33%) to respond to after hour emergencies.

3. Must have a valid driver’s license, insurance and car registration if driving for business purposes.

Working Environment:

1. Constant need to be indoors (100%).

2. Frequently outdoors (33% to 50%) during all weather conditions.

3. Occasional exposure to paint fumes, solvents adhesives, etc. (1% to 33%). Example - office suite immediately during or after turnover. Team Member must wear Personal Protective Equipment (N-95 Mask), rubber gloves and eye protection, when necessary.