Construction Office Coordinator

4 weeks ago

Knoxville, United States BESCO Full time
Job DescriptionJob Description

Join our dynamic construction team at BESCO and take your career to the next level. As a Construction Office Coordinator, you’ll gain hands-on experience in project management and have the opportunity to advance within our organization. BESCO is a collaborative, supportive environment where your skills are valued, and innovation is encouraged. We’re a tight-knit team that celebrates success and tackles challenges together.

Job Summary:

The Construction Office Coordinator plays a vital part of our construction projects from start to finish. Your contributions will directly influence the success of our builds, ensuring every project is completed on time and within budget. As a Construction Office Coordinator, you will play a crucial role in supporting our construction project team by managing essential documentation, tracking project progress, and handling various administrative tasks. This position involves overseeing file management, document review, report preparation, and other activities that are integral to the successful execution of our construction projects. You will work closely with the project team to ensure that all project-related tasks are completed efficiently and in compliance with industry standards.

PRINCIPAL ACCOUNTABILITIES:

  • Generate, track, and complete all necessary subcontracts, purchase orders, bonds, and other project functions, including but not limited to, change orders.
  • Be familiar with state construction requirements and lien procedures.
  • Maintain project documents within the Contract Manager Software, standardized filing system, and server.
  • Answer calls from vendors and/or clients.
  • Gather and assemble supporting documents for Project Manager, including time cards, visa expense reports, and other necessary documentation.
  • Manage project requirements, including cost tracking, as needed.
  • Assist with bid running including helping other offices when available.
  • Participate in meetings, taking and publishing necessary minutes.
  • Process project close out documents.
  • Track, manage, and process purchase orders and invoices as necessary.
  • Complete all necessary accounts receivable invoicing.
  • Some coverage of front desk duties will be included.
  • Other general office and clerical duties as needed.

QUALIFICATIONS FOR SUCCESS:

  • Strong organizational skills with the ability to prioritize responsibilities with limited supervision.
  • Basic understanding of necessary accounting principles and processes.
  • Capable of working in a fast-paced atmosphere, with the ability to assist the project team in directing the flow of office procedures for timely distribution and coordination.
  • Detail-oriented, self-motivated, and have at least three to five years' experience in a construction environment.
  • Extensive use of Microsoft Office.
  • Knowledge of general office procedures, and excellent oral and written communication skills.
  • Must have the ability to resolve problems efficiently.
  • Proficient in copying/moving files and creating directories in a Windows environment.
  • Attention to detail and math skills are essential.

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