Associate, Accounting and Grants

2 months ago

Point Reyes Station, United States Marin Agricultural Land Trust Full time
Job DescriptionJob DescriptionSalary: $35.00 - $39.00

MALT - Associate, Accounting and Grants


MALT is a nonprofit land trust created in 1980 by a coalition of ranchers and environmentalists to permanently protect Marin County farmland. Some of the Bay Area’s most highly acclaimed dairy and cheese products, grass-fed meats, and organic crops are produced on farmland protected by MALT’s 93 agricultural conservation easements. As an innovative agricultural land trust, MALT operates at the intersection of agriculture and conservation. Our mission is to permanently protect Marin County’s agricultural land for agricultural use. Our commitment is to the long-term health of the land itself, as well as to the farmers and ranchers who work on the land. The Director of Finance will be part of a dynamic team working to permanently protect Marin’s agricultural land for agricultural use in ways that benefit healthy communities, clean water and air, diverse habitats, sustainable and regenerative agriculture, and climate resiliency.


MALT has permanently protected over 58,739 acres of West Marin’s diverse mosaic of coastal grasslands, oak woodlands, rangelands, and pastoral open space. MALT is committed to supporting sustainable management, climate-beneficial and regenerative agriculture in Marin County, including farming and grazing practices that rebuild soil organic matter and improve soil biodiversity to draw down carbon and improve the water cycle.


We welcome people of all backgrounds, identities, and beliefs to join us in achieving our mission to permanently protect Marin’s agricultural land for agricultural use. MALT is committed to a diverse, equitable, and inclusive workplace in which everyone is welcomed, valued, and supported. We are a team that works together to achieve our goals. We recognize that diverse teams make the strongest teams and encourage people from all backgrounds to apply.


We invite you to join the MALT team—a dynamic and passionate staff who care deeply about our mission and one another.


The Position

Reporting to the Director of Finance, the Accounting and Grants Associate is a regular, non-exempt full-time position; open to part-time (75%). This is a new position, and specific duties may shift with time. The successful candidate will thrive while working in a team as well as balancing independent work, have the background and ability to work with the Director of Finance on a variety of accounting tasks, and support MALT’s grantmaking program.  


About You

  • Bachelor’s or Associate’s degree in a related field or minimum three (3) years’ experience in an accounting-related position (nonprofit preferred) or an equivalent combined education and work experience to successfully perform the essential functions of the job 
  • Basic knowledge of accounting principles (GAAP)
  • Grant management and/or grant writing experience a plus 
  • Knowledge of accounting department workflows, and routine processes and procedures
  • Excellent written and verbal communication, organization, and ability to meet deadlines
  • Proficient with accounting computer systems, as well as Google Workspace and Microsoft Office Suite (experience with Excel V-Lookups and Pivot Tables; MIP fund accounting software is a plus)
  • Act with integrity, reliability, professionalism, and confidentiality


Key Responsibilities/Essential Functions 

  • Responsible for various aspects of cash disbursement transactions and vendor communications
    • Accounts payable processing
    • Business credit cards and reimbursement accounting
    • Employee expense reimbursement transactions 
  • Ensure proper documentation and levels of approval for all expenditures, and compliance with organizational policies
  • Process cash and check deposits as needed
  • Support the month-end and year-end closing processes including:
    • Provide support preparing journal entries, bank reconciliation, and reconciliation of general ledger accounts
    • Ensure accurate classification of expenses according to GAAP, department policies, and company budgets
    • Provide assistance with audit and tax filing workpaper preparation
    • Maintain vendors’ tax information (W9) and prepare annual 1099 and 1096 reporting
    • Prepare annual filings for compliance with multi-state registration requirements
  • Maintain electronic file management and record retention for the finance team in compliance with MALT’s established policies
  • Assist with preparation of monthly financial reports, annual organization budgets and grant/contract budget, billing, and related financial reports as directed 
  • Support grants administration by facilitating knowledge and documentation between program staff and the financial systems for outgoing and incoming grants 
    • Perform grant-related pre- and post-award functions, including budget and expense analysis, periodic grant reimbursement requests and invoicing, financial reporting, labor distribution, reconciliations, re-budgeting, and grant close-out functions
    • Support MALT staff in the grant application process including gathering, reviewing, and submitting grant materials where appropriate
    • Maintain grant data and documents in internal systems and external grantor portals
    • Support MALT’s internal grant management software as a systems administrator  
    • Work with program staff to track the completion of deliverables and reports as required, in coordination with the Director of Finance
  • Support the MALT system of internal controls to safeguard assets through adherence to policies and procedures and GAAP
  • Attend staff meetings, training sessions, and organization events as scheduled, and perform other duties or special projects as needed


Compensation and Benefits 

While we are open to a part-time (75%) position, currently, this is a full-time, non-exempt position with a flexible schedule that accommodates in-person and work-from-home schedules, requiring regular, weekly presence in MALT’s office in Point Reyes Station.


Hourly Range: $35.00 - $39.00


Benefits:

  • Health Insurance
  • Dental insurance
  • Vision Insurance
  • Life Insurance
  • Long Term Disability 
  • FSA Child Care
  • FSA Medical
  • Paid Time Off
  • 403 (b); 403 (b) Employer Match
  • Employee Assistance Program


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