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Purchasing Finance Specialist

4 months ago

Grand Junction, United States Ascent Classical Academy of Grand Junction Full time
Job DescriptionJob Description

Job Title: Purchasing Finance Specialist

Location: Ascent Classical Academy of Grand Junction (ACAGJ), Grand Junction, CO

FLSA Status: Non-Exempt

Reports to: Headmaster

Work days: School Days Monday -Friday 7:30 am -3:30 pm

Start Date: June 24, 2024

Hourly Wage: $20-25/hr

Benefits Available:

Our comprehensive benefits package includes competitive compensation, full time employees have access to employer-covered monthly premiums for specific health, dental, and vision plans, and employer contributions to health savings accounts for those opting for high-deductible plans. We also offer a percentage match to retirement accounts and an assistance program featuring free counseling and advisory sessions. Additional benefits include paid time off, and sick pay.

Position Summary:

The Purchasing Specialist (PS) serves a key customer service role in supporting the campus leader, faculty and staff to ensure smooth operation of the school, primarily in the areas of purchasing, returns, revenue tracking, and other financial tasks. The PS ensures school alignment with the mission and vision of Ascent Classical Academy of Grand Junction, legal compliance, and financial best practices in purchasing.

One primary area of support to school staff is exemplified by the collaborative team-oriented approach to projects between the Purchasing Specialist, the Inventory Finance Specialist, and other Finance staff.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. He or she will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Essential Function

  • Responsible for modeling, implementing, and continuously improving in the following areas and scope of work:
  • Placing Orders, picking up items from stores/vendors (when necessary), and managing order placement during school breaks
  • Manage Shipping Returns and order errors
  • Track down and enter Credit Card Receipts and Bills into accounting system (not previously tied to Purchase Requests or not related to items arriving in the building)
  • Adhering to procedure and policy execution, ensure financial records and documents are accurate to support the preparation, coordination, execution, and reporting of the annual financial audit
  • Coordinate with school and network leadership to manage all vendor records and relationships
  • Managing all aspects of revenue collection including but not limited to, petty cash, online revenue collection portal (RevTrak), cash/check deposits, online revenue tracking and follow up with staff/families, processing refunds
  • Distributing appropriate financial reports to appropriate Ascent staff
  • Collaborating with (and receiving collaboration from) the Inventory Finance Specialist and other Finance staff on other financial tasks
  • Cheerful attendance to other duties as assigned

Position Requirements:

  • Associate's degree or equivalent preferred
  • Solid understanding of employment laws and regulations and the payroll process
  • Well-organized
  • Excellent written and verbal communication skills
  • Keen eye for detail and desire to probe further into data
  • Ability to stick to time constraints
  • Sensitivity, confidentiality, and professionalism
  • Punctuality and attendance
  • Adherence and loyalty to the school and ACA's mission and vision and adherence to all school policies.
  • Proven ability to work in a fast-paced and deadline-oriented environment
  • Eligibility to work in the United States
  • Satisfactory background check is required by state law and Colorado Department of Education
  • Ensure prompt, courteous, and superior customer service of the school's faculty, staff, administration, students and families

Physical Requirements:

  • Must be able to lift up to 15 pounds
  • Specific vision abilities required by this job include close vision requirements due to computer work
  • Ability to stand, sit, and regularly use hands and fingers to operate a computer for long period of time

Ascent Classical Academy Charter Schools, Inc. (ACACS) is a network of public charter schools in Colorado comprised of four campuses. The governing Board of Directors at ACACS has contracted with Minga Education Group (MEG) to provide employment services for all staff at ACACS. Through this partnership, MEG provides employment services, a personnel system for human resources, benefits, payroll services, and access to a 401(k) plan. For naming purposes, Minga Education Group is the employer.