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Executive Secretaries and Administrative Assistants

1 month ago

Albany, United States Innovee Consulting LLC Full time
Job DescriptionJob DescriptionTitle-Executive Secretaries and Administrative AssistantsDuration-2 YearsLocation-Albany NY 12257Duties--Assist with processing DFS credit card charges in the Statewide Financial System (SFS)- verify coding of charges and ensure completion of supporting documentation -Assist with hiring of temporary employees under OGS' HBITS and Administrative Services contracts - preparation/submission of paperwork to OGS, review vendor submissions, scheduling of interviews in MS Teams, act as liaison between business unit and temporary employment agencies, coordinate onboarding -Assist with management of DFS subscriptions and memberships - record payments and maintain spreadsheets -Assist with HBITS invoicing process - review invoices and timecards to ensure accuracy, request adjustments when necessary -Perform various other duties in support of OFM office operations (examples include posting of permanent recruitments to professional websites, responding to Freedom of Information Law (FOIL) requests, etc.) Desired skills--Computer proficiency in Microsoft Office Suite, including Outlook, Word and Excel -Strong attention to detail and organizational skills -Reliability, time and attendance -Ability to work effectively and professionally with vendors and DFS staff at all levels -Excellent writing and communication skills

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