![Trexon](https://media.trabajo.org/img/noimg.jpg)
Payroll & Systems Coordinator
2 months ago
FLSA Status: Hourly/Non-Exempt
Reports To: Trexon Senior HR Generalist
Direct Reports: None
Summary
Trexon's Payroll and Systems Coordinator the in-house payroll processor and systems administrator, working out of its Twinsburg, Ohio headquarters support location. This position's primary purpose is to execute on sound payroll practices, accurate payroll processing, compliance audits, process improvements, data entry and system support. This position leverages outstanding communication, analytical, and time management skills, with payroll expertise to ensure that all employees get paid on time and accurately.
Trexon's Payroll and Systems Coordinator is a dynamic, adaptable, and communicative producer – with a proactive and data-focused approach. This position enjoys the challenge of working with a diverse, dynamic and growing organization with differing locations, jurisdictions, policies and practices.
This role has an incredible ability to manage details and deliverables as a self-motivated, results-driven, solutions-oriented, curious, optimistic, and ambitious professional. This valuable resource demonstrates initiative, problem solving skills with sound business judgement.
This tactical position holds payroll and systems responsibilities, with activities that include payroll processing; tax set up and compliance; payroll configuration within HRIS; reporting; system maintenance; and compliance auditing.
This role requires sharp attention to detail and a dedication to providing exceptional customer service to employees. This role serves as an integral extension of the HR team, contributing expertise in payroll processes and operations, and interfacing with employees on system related requests. Additionally, the Payroll and Systems Coordinator will assist in post-merger payroll integration initiatives, ensuring seamless consolidation and alignment of systems and procedures.
Minimum Qualifications
This is a hybrid position, reporting to our Twinsburg, Ohio office.
Education: Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or related field is preferred.
Experience: Two (2) to four (4) of experience in a dedicated payroll and systems function, with multiple sites/jurisdictions. Experience with HRIS data management. Prior knowledge of UKG is strongly preferred.
Knowledge: Working knowledge of the payroll lifecycle, taxes, compliance, system administration, reporting and auditing. Demonstrated ability to improve processes and diagnose problems. Training will be provided on internal Trexon processes and systems, as required for this position.
Skills: Must be detail-oriented, responsive, self-motivated and have strong communication skills. Must have demonstrated success in positions that require an understanding of payroll and tax regulations, operating payroll for business locations across the United States. Must have demonstrated success in systems administration, data entry, and reporting. Must practice sound judgement as it relates to matters of significance and confidentiality.
Physical Requirements
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, and talk or hear. The employee must occasionally lift and/or move up to twenty-five (25) pounds. The employee must occasionally crouch, stoop, or reach. Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus. The noise level in the work environment is usually moderate.
Specific Position Duties
Payroll
- Process weekly and biweekly payroll for all hourly and salaried employees within our United States locations (AZ, CA, CO, CT, MA, NH, NY, OH, PA, TN). Prepare manual payments when required.
- Ensure compliance with federal, state and local wage and hour laws.
- Administer regulatory requirements (garnishments, tax levies, notices, etc.) within HRIS and payroll.
- Complete final review of timesheets and time off requests and address any discrepancies.
- Coordinate the 401(k) contribution submission process by inputting accurate data into the vendor portal. Proactively address discrepancies to uphold program integrity.
- Collaborate with HR and finance teams to address identified issues and optimize operations, ensuring effective implementation and maintenance of agreed-upon solutions within the organization.
- Ensure that tax setups are compliant and updated with employee changes.
- Regularly deliver reports containing findings, suggestions, and recommendations for finance and HR decision-making.
- Ensure payroll reports are accurate and timely, following standards for informed decisions.
Systems
- Perform regular audits to ensure data integrity. Communicate and collaborate with HR team to resolve any discrepancies.
- Configure system modules to support business needs (PTO policies, organizational flow, job titles, departments, etc.). Assist in configuration for upcoming acquisitions, collaborating with teams for seamless integration. Provide technical support, ensure compliance, and conduct testing/training for transition.
- Troubleshoot and provide general support to internal teams and employees via written and verbal communication in a timely manner.
- Create and maintain branded training collateral to help employees navigate and utilize our systems.
- Upload data into HRIS and verify accuracy (new hires, acquired employees, salary increases, etc.). Work alongside HR Managers to complete data entry for various business units.
- Create and run reports to fulfill internal and auditor requests.
- Identify areas to improve and optimize user experience, efficiency and effectiveness of existing systems. Present, plan and implement improvements.
- Assist as needed with system projects, enhancements, data entry and continuous improvement efforts.
Compliance
- Ensure payroll activity, management practices, documentation, audit, and processes are aligned with relevant local jurisdiction and federal wage/hour regulations.
- Complete monthly and quarterly audits (401k, benefits, payroll, etc.) to confirm that our internal and external data are aligned.
- Review paper mail items, update relevant information as needed, and forward to appropriate teams as required.
- Audit and review benefit deductions and invoices as needed. Reconcile against election and enrollment information in carrier sites to ensure that employees have the right level of coverage, have the appropriate deductions being deferred, and that the company is being accurately billed.
- Evaluate legacy payroll practices for risk and compliance.
Escalating known and emergent needs promptly, that require intervention and support to Corporate HR for resolution.
Other responsibilities, initiatives and ad-hoc projects as required.
-
Building Supervisor
1 month ago
Twinsburg, United States Brunel International Full timeWhat are you going to doDuties include but not limited to:Responsible for HR Administration.Assure compliance with labor law and local legislation.Support the recruitment process by actively recruiting for all positions, working closely with recruitment agencies to source the best candidates.Interview candidates and manage the recruitment process (scheduling...
-
IT Systems Engineer II
4 weeks ago
Twinsburg, United States Giesecke+Devrient Full timeJob Summary:Giesecke + Devrient is seeking a IT Systems Engineer II to join our growing Corporate team in Twinsburg, OH.The IT Systems Engineer II ensures all necessary software components and production hardware are seamlessly integrated and functioning properly to support data-driven operational production systems. This position requires the ability to...
-
IT Systems Engineer II
2 months ago
Twinsburg, United States Giesecke+Devrient Full timeJob Summary:Giesecke + Devrient is seeking a IT Systems Engineer II to join our growing Corporate team in Twinsburg, OH.The IT Systems Engineer II ensures all necessary software components and production hardware are seamlessly integrated and functioning properly to support data-driven operational production systems. This position requires the ability to...
-
IT Systems Engineer II
2 months ago
Twinsburg, United States Giesecke+Devrient Full timeJob Summary:Giesecke + Devrient is seeking a IT Systems Engineer II to join our growing Corporate team in Twinsburg, OH.The IT Systems Engineer II ensures all necessary software components and production hardware are seamlessly integrated and functioning properly to support data-driven operational production systems. This position requires the ability to...
-
RN Care Coordinator Orthopedics
3 weeks ago
Twinsburg, United States Cleveland Clinic Full timeJoin the Cleveland Clinic team, where you will work alongside passionate caregivers and provide patient-first healthcare. Cleveland Clinic is recognized as one of the top hospitals in the nation. At Cleveland Clinic, you will work alongside passionate and dedicated caregivers, receive endless support and appreciation, and build a rewarding career with one of...
-
Administrative Support
2 months ago
Twinsburg, United States Strategic Systems Full timeJob DescriptionJob DescriptionAdministrative Support Associate/Clerk Schedule$18.60 hour8am-4:30pmMonday through Friday *NO WEEKENDS* Major Responsibilities:Provides information to the freight claims group; obtains, completes, and files paperwork. Conducts proof of delivery research including tracking and finding deliveries, verifying missed deliveries,...
-
Staff Accountant
1 month ago
Twinsburg, United States KELTEC TECHNOLAB, INC. Full timeJob DescriptionJob DescriptionKeltec, Inc. located in Twinsburg, Ohio, is a manufacturer of industrial filtration products for the compressed air, refrigeration, and natural gas industries and has grown to become the largest manufacturer of air-oil separators in North America. We are looking to add a Staff Accountant to our growing manufacturing...
-
Staff Accountant
4 weeks ago
Twinsburg, United States KELTEC TECHNOLAB, INC. Full timeJob DescriptionJob DescriptionKeltec, Inc. located in Twinsburg, Ohio, is a manufacturer of industrial filtration products for the compressed air, refrigeration, and natural gas industries and has grown to become the largest manufacturer of air-oil separators in North America. We are looking to add a Staff Accountant to our growing manufacturing...
-
Controller
4 weeks ago
Twinsburg, Ohio, United States Think Consulting Full timeNo C2C or SponsorshipOn-site in Twinsburg, OHJob Description: Our client who has designed and built world class automated machinery is looking for a full time controller at their Twinsburg, Ohio facility. This division is part of a global organization based in Germany. The ideal candidate will have experience as an accountant in a manufacturing environment,...
-
Controller
3 weeks ago
Twinsburg, United States Think Consulting Full timeNo C2C or Sponsorship On-site in Twinsburg, OH Job Description: Our client who has designed and built world class automated machinery is looking for a full time controller at their Twinsburg, Ohio facility. This division is part of a global organization based in Germany. The ideal candidate will have experience as an accountant in a manufacturing...
-
Controller
2 months ago
Twinsburg, United States Think Consulting Full timeNo C2C or Sponsorship On-site in Twinsburg, OH Job Description: Our client who has designed and built world class automated machinery is looking for a full time controller at their Twinsburg, Ohio facility. This division is part of a global organization based in Germany. The ideal candidate will have experience as an accountant in a manufacturing...
-
Administrative Assistant
2 weeks ago
Twinsburg, United States Turnserv Full timeJob DescriptionJob DescriptionJob description At Turnserv, we foster well-being by beautifying spaces. We pride ourselves on our professionalism, being agile, updated, and inclusive. As a dynamic and forward-thinking company, we offer: ● Modern Office Setting: A contemporary workspace designed to foster collaboration and innovation. ● Private-Equity...
-
Administrative Assistant
2 weeks ago
Twinsburg, United States Turnserv Full timeJob DescriptionJob DescriptionJob description At Turnserv, we foster well-being by beautifying spaces. We pride ourselves on our professionalism, being agile, updated, and inclusive. As a dynamic and forward-thinking company, we offer: ● Modern Office Setting: A contemporary workspace designed to foster collaboration and innovation. ● Private-Equity...
-
Controller
2 months ago
Twinsburg, United States Marcum Search Full timeJob DescriptionJob DescriptionMarcum Search LLC offers premier professional recruiting services. Building on Marcum Group's personalized approach to accounting and financial services, the members of our in-house recruiting team have our clients' best interests in mind. Our customized process allows us to better understand the specific needs and...
-
LabView/Robotics Engineer
2 months ago
Twinsburg, United States In-finite Search Solutions Full timeJob DescriptionJob DescriptionWe are seeking a LabView/Robotics Engineer to join our team! You will be responsible for the design and development of intelligent systems and industrial systems control.Responsibilities:Create and improve automated systems and processesSupport the installation of both mechanical and controls upgradesConduct cost-analysis to...
-
Production Planner
2 months ago
Twinsburg, United States SaniSure LLC Full timeJob DescriptionJob DescriptionABOUT SANISURE SaniSure is a multinational manufacturer of single-use bioprocessing solutions (SUT) used in the production of biological drugs, including monoclonal antibodies, cell therapies, gene therapies, and vaccines. With operations in the U.S. and in Europe, SaniSure operates a leading platform of vertically integrated...
-
Lead Cleaner
2 months ago
Twinsburg, United States ABM of Ohio Full timeJob DescriptionJob DescriptionTroubleshoot, repair, maintain, and install HVAC and related equipment as assigned. Assume day to day coordination of specific agreements or projects as assigned to ensure contractual commitments are met in a timely, cost effective mannerDescription for Internal CandidatesPosition Summary DetailsTroubleshoot, repair, maintain,...
-
Lead Cleaner
4 weeks ago
Twinsburg, United States ABM of Ohio Full timeJob DescriptionJob DescriptionTroubleshoot, repair, maintain, and install HVAC and related equipment as assigned. Assume day to day coordination of specific agreements or projects as assigned to ensure contractual commitments are met in a timely, cost effective mannerDescription for Internal CandidatesPosition Summary DetailsTroubleshoot, repair, maintain,...
-
Lead Cleaner
2 months ago
Twinsburg, United States ABM of Ohio Full timeJob DescriptionJob DescriptionTroubleshoot, repair, maintain, and install HVAC and related equipment as assigned. Assume day to day coordination of specific agreements or projects as assigned to ensure contractual commitments are met in a timely, cost effective mannerDescription for Internal CandidatesPosition Summary DetailsTroubleshoot, repair, maintain,...
-
IT Systems Engineer II
2 months ago
Twinsburg, OH, United States Giesecke+Devrient Full timeJob Summary:Giesecke + Devrient is seeking a IT Systems Engineer II to join our growing Corporate team in Twinsburg, OH.The IT Systems Engineer II ensures all necessary software components and production hardware are seamlessly integrated and functioning properly to support data-driven operational production systems. This position requires the ability to...