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Administrative Support Assistant

4 months ago

Gastonia, United States Kintegra Health Full time
Job DescriptionJob Description

Senior TLC

Job Summary and Specifications

Job Title: Administrative Support Assistant (Full time)

FLSA Status: Non-Exempt

Rate: See Pay Range

Job Summary: The Administrative Support Assistant performs a wide range of administrative and office support activities to facilitate the efficient operation of the organization. Reports directly to the Administrative Executive Assistant. Specifications

Education: High School degree required, associate degree preferred.

Experience: At least 1-2 years’ experience in an office setting required—specifically healthcare, preferred. Experience taking minutes for professional meetings required. Computer skills, knowledge of relevant software and general experience working with technology required. Knowledge of operation of standard office equipment required.

Number and Type of Employees Supervised (optional): None

Licensure, Registry or Certification Required: Valid NC driver’s license & reliable vehicle

Key competencies: Must be proficient in Microsoft applications (Outlook, Word, PowerPoint, and Excel). Most possess excellent skills in communication (written and verbal), planning/organizing, prioritizing, problem assessment & solving, attention to detail & accuracy, flexibility, and adaptability. Proficient in providing excellent customer service and teamwork minded. Must have a solid understanding of the importance of confidentiality.

Immunizations: Be medically cleared for communicable diseases and have all immunizations up to date before engaging in direct participant contact.

Ages of Patients Rendered Care:

Neonate/Infant Early Childhood Adolescent Adult Geriatric All Age Groups

Key Responsibilities:

  • Provides administrative support for Senior TLC Leadership Team including, but not limited to assisting with employee recognition administrative tasks such as appreciation note cards and gift cards, staff bereavement cards & floral arrangements, and management of the distribution of STLC Staff Bucks for general recognition.
  • Manages the Senior TLC staff store, including but not limited to the purchase, upload, and distribution of staff store inventory with the goal of ensuring team members are satisfied with the available products and are knowledgeable on how to access and utilize their staff bucks.
  • Oversees the scheduling of conference room reservations for meetings as requested; as well as ensuring conference rooms are kept in order and fully equipped for the needs of various meetings. Also assists with setting up conference equipment for meetings and events as needed.
  • Places and coordinates catering for meetings and events as requested.
  • Creates visually appealing and interesting PowerPoint presentations as directed. Including, but not limited to monthly Town Hall presentations.
  • Serves as the scribe for meetings as designated, including but not limited to the Utilization Review Committee and Shout Out Committee meetings.
  • Manages the Senior TLC admin credit card, including the documentation of charges and oversight of receipt collection and proper storage.
  • Assists with registering team members for conferences & all necessary associated arrangements such as hotel reservations and flights.
  • Assists with the coordination of new hire on-boarding through, scheduling orientation presentations, overseeing the orientation process, providing new hires with basic office supplies, and advising new hires on a basic level as they acclimate to Senior TLC’s office life. Also oversees the cleaning out of office spaces and recycling of equipment and supplies when team members leave the organization.
  • Oversees uniform provision process for new hires and annual work anniversaries.
  • Serves as liaison to contracted leadership trainer through coordination of personality testing of
  • Under the direction of the Administrative Executive Assistant, assists in the overall coordination of annual All Staff Training Days through the coordination of contracted educators and other guests, the communication of information to all staff of the plan, and the incorporation of auxiliary entertainment activities for staff.
  • Supports Senior TLC’s mission to encourage and support the quality of life of seniors wishing to continue living in the community; its vision to be the preferred provider of individualized care for seniors in the community; and its values of respect, integrity, accountability, compatible goals, and compassionate care.
  • Other duties as assigned.