Office Operations Coordinator
3 weeks ago
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
About the Job
We are seeking a versatile and highly organized individual to join our team as an Office Operations Coordinator. The coordinator role will be based out of our Chatsworth, CA location. This is an intermediate-level position at a globally leading LED display manufacturer.
This role combines responsibilities across office coordination, administrative support, and operations assistance to ensure our office operates smoothly and efficiently. A successful candidate will manage a variety of services and systems, across various office technology and infrastructure. This role requires a proactive approach, excellent organizational skills, and the ability to communicate effectively across multiple departments.
Responsibilities
Reporting to the in-house Director of Operations, the Office Operations Coordinator provides the following contributions to the team:
- Develops, updates, and maintains office procedures related to facilities management, security, and communications infrastructure
- Coordinates and manages relationships with external vendors and service providers
- Maintains the Office 365 and Microsoft Active Directory
- Administers access control systems, including keycards and other security measures
- Serves as the administrator for Monday.com, ensuring efficient project and task management within the team
- Schedules appointments, maintains calendars, and organizes meetingstaking accurate notes as required
- Answers incoming phone callsrouting them to the appropriate person
- Greets and assists clients upon arrival
- Assists with the coordination of all in-house events at the Chatsworth office
- Restocks and maintains organization of office supplies, snacks, swag, etc.
- To succeed in this role, you have the following skills and qualifications under your belt:
- An Associates degree or equivalent administrative/customer service experience
- Previous experience in office coordination, administrative support, or operations, with a focus on facilities management or similar responsibilities
- Familiarity with managing external vendors and service providers, particularly in areas such as IT, telecommunications, and facilities maintenance
- Excellent verbal and written communication skills, with a friendly and professional demeanor
- Excellent computer skills and proficiency in the Microsoft Office Suite (including Active Directory)
- Strong phone and interpersonal communication skills
- Highly organized with outstanding time management skills and the ability to prioritize multiple tasks at once
- Strong problem-solving skills, attention to detail, and the ability to implement systems and procedures effectively
- A people-first personality, the candidate will be one of the first individuals visitors come into contact with at the office
- Must be able to lift 25 lbs
Preferred Skills
- A background in business or bachelors degree in a related field
- Experience or familiarity with the task management platform, Monday.com
- Familiarity and understanding of LED displays
- Live event production industry experience
- Experience with Adobe Photoshop or Illustrator
- Bilingual (Spanish/Chinese)
Who We Are
ROE Visual is the leading LED creative display manufacturer in the industry. With adaptive LED platforms for every installation, theyre committed to going the extra mile for any creative vision. Carefully selected high-end components, the latest technology, in-depth knowledge, and stores of passion go into every product that bears the ROE name.
Being familiar with the challenges of their market, ROE offers only the most intuitive solutions for the creatives, designers, and technicians who rely on their LED products to deliver a flawless performance every time. This quality standard is the reason ROE has quickly become the industry standard, making its way onto stages and the big screen worldwide.
Your Stage. Our Passion.
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