[WEBTOON] Office Administrative Coordinator
3 weeks ago
**This is an on-site, Temp position based in our LA office.**
ESSENTIAL DUTIES:
- Provide excellent customer service as the first point of contact onsite for employees, affiliates, and visitors, while adhering to office security procedures
- Serve as a liaison between building management, security, parking, affiliates, and company
- Ensure office cleanliness and manage and restock office and kitchen supplies
- Handle financial documents for vendors including bank registration and tax application forms; Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices
- Responsible for maintenance, mailing, shopping, supplies, equipment, bills, and errands for the office
- Perform research and information gathering
- Produce and distribute correspondence memos, letters, and forms
- Assign new hires their workstations, provide them with essential supplies, and welcome them with an office tour
- Manage IT asset inventory, delivery, and retrieval from employees and external repair vendor, and spearhead maintenance for office equipment, including computers and copy machines
- Manage conference room scheduling, and ensure teleconference and equipment needs are met before each reservation
- Support HR team with event coordination and planning, and other projects by providing accurate and prompt turn-around
- Approaching every interaction, challenge and proposed solution with an inclusive mindset
- Fulfill other receptionist duties, as needed
MINIMUM QUALIFICATIONS:
- Experience in Office Administration, Office Management, or other related fields
- Excellent written and verbal communication skills
- Detail-oriented with exceptional organizational skills
- Highly organized, capable of multitasking and prioritizing across multiple stakeholders while working efficiently and meeting deadlines
- Demonstrated ability to maintain confidentiality and handle sensitive information responsibly
- The ability to anticipate, exercise initiative, troubleshoot, and solve problems on the fly
- High energy, friendly, professional demeanor, with a strong desire to help and support others
- Must be independent, self-motivated and proactive
- Demonstrated proficiency with MS Office and Google Suite
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