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Event Proposal Coordinator

2 months ago

Overland Park, United States Augeo Affinity Marketing Full time
Job DescriptionJob DescriptionDescription:

Hello, we’re Augeo Experience. We curate signature experiences – events, incentives, gifting programs, strategic meetings, marketing campaigns, and more. With a strategy first approach, we amplify our clients’ brands and strengthen their communities to create collaborative experiences and long-term strategies that develop lasting, meaningful connections — and drive real change. Throughout the larger organization of Augeo, we are architects of enterprise engagement and loyalty platforms, delivering compelling experiences and fostering meaningful connections with employees, customers, members and channel partners across many industries and verticals. We serve hundreds of clients, including 52 of the top Fortune 500 companies, representing over 125 million end users. We are thought leaders and disruptors who think differently and creatively, built by entrepreneurs, operators and innovators.


Summary

The Event Proposal Coordinator is detailed, highly organized and a critical thinker that thrives in a fast-paced environment. They enjoy working on multiple projects at a time and delivering on deadline. The ideal candidate is a strong communicator and researcher with the ability to prioritize and multi-task.


The Event Proposal Coordinator will work alongside business development team members to develop proposals for experiences of all kinds from large conferences to highly customized incentives to virtual gifting experiences. They will begin each proposal by meeting with team members and clients to understand the needs of the potential event. Then, the coordinator will communicate closely with industry partners to collect, organize and synthesize information including destination information, flight schedules, and hotel availability. Because each event proposal is unique, with a focus on storytelling, the ability to copywrite and develop content is highly preferred.


The coordinator will also support CRM needs and miscellaneous client presentation preparation.


This role is a hybrid position with partial time spent working from the downtown Overland Park office location and partial time spent working remote.


You’ll spend your days on the following:

  • Research, communicate with and collect information from hotels and venues
  • Translate research into clear and organized information grids
  • Proof final documents to ensure materials are accurate and comprehensive of necessary information
  • Develop and write copy for proposals to include information about destinations, gifting, activities, and the holistic attendee experience
  • Input information into CRM database on consistent basis
  • Gain an in-depth understanding of specific client’s brands
  • Understand and stay up to date on current industry trends
  • Provide daily support for business development
  • Perform administrative tasks such as note taking, proofreading, file organization, etc.
  • Attend and take active role in weekly team meetings
  • Contribute to brainstorming sessions

What you need to be successful in this role:

  • Bachelor’s Degree. Experience in event planning, hospitality, communications, or like field is desirable.
  • Copywriting experience highly preferred
  • Proficient in Microsoft Office; able to quickly learn project management platform
  • Highly organized
  • Careful attention to detail
  • Clear and consistent in all communication
  • Multi-tasker with ability to prioritize and change directions quickly & frequently
  • Self-starter & resourceful
  • Able to take direction from and work with many different personalities

Benefits

  • Medical, Dental & Vision Insurance
  • Employer-sponsored Long-term disability and Life Insurance
  • Paid Time Off and flexible work schedule
  • 401(k) Plan
  • Fun and casual work environment
  • Career growth opportunities
  • Rewards & Incentives
Requirements: