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Facilities Administrative Assistant

3 months ago

Sparta, United States Celia Corporation Full time
Job DescriptionJob Description

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Manage the purchasing of all supplies and stock for the maintenance department.
  • Participate in project cost tracking and reporting.
  • Maintain and manage Maintenance Database, which includes all Work Orders, Preventative Maintenance tasks, assets and inventory.
  • Coordinates activities of workers to accommodate business needs and complete work orders, including facilitating emergency repairs.
  • Responsible for clerical support to maintenance department.
  • Assist with time keeping function and time off scheduling.
  • Seeking out new and maintaining current vendor and contractor relationships.
  • Assists with contractor pricing reviews and scheduling.
  • Completes various other projects and duties as needed to support the department.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

  • Cost Consciousness - Works within approved budget; develops and implements cost saving measures.
  • Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values.
  • Must have a mechanical aptitude
  • Must be a team player with exceptional organizational skills, must be extremely detail oriented.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read, analyze, and interpret common scientific and technical journals and legal documents.

Ability to respond to common inquiries from other departments. Ability to write e-mails and written communications in a professional manner.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

Proficient data entry skills. Working knowledge of Microsoft office, excel & word. Knowledge of Epicor 10 is a plus.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.