Student Records Specialist

2 months ago

Williamsport, United States Lycoming College Full time
Job DescriptionJob DescriptionLycoming College is hiring a Student Records Specialist to join our Registrar team

Lycoming College, one of the nation’s oldest residential liberal arts and sciences colleges, invites candidates for its Student Records Specialist role.  With a first-rate undergraduate education and an increased commitment to fostering an inclusive and equitable campus community that supports all faculty, staff, and students, we are seeking candidates who can support and contribute to our mission and 2021 strategic plan. This position is the point person for handling all student records and maintaining their accuracy.  This is a public-facing position and handles most of the customer service duties when it comes to timely questions and responses to students, staff, and faculty regarding the Registrar’s Office.

This is a full-time, benefits eligible position.

Who We Are: 
Founded in 1812, Lycoming College is one of the nation’s oldest and most respected residential liberal arts and sciences colleges and is becoming increasingly recognized for the quality of its experiential programming and for students gaining the skills needed upon graduation in today’s world. Students partner with faculty in doing original research, thrive in a robust program of internships, study abroad in more than two dozen countries, and compete in 19 NCAA Division III sports. Lycoming College’s strong endowment per student provides the foundation to support a first-rate undergraduate education. The College offers more than 100 majors, minors, and concentrations to about 1,100 active learners, including 30% international and domestic students of color. Students represent 25 states and territories and 15 countries.  

The College proudly celebrates and values the principle of inclusive excellence. In support of its commitment to establishing an inclusive and equitable campus, Lycoming College seeks to recruit more faculty and staff from historically underrepresented groups with the recognition that doing so advances institutional excellence.  

Lycoming College is an equal opportunity employer.  

What will I do in this role?Student Records
  • Fulfill requests for transcripts, duplicate diplomas, enrollment verifications, and degree verifications.
  • Data entry of all changes to student records such as program requests, FERPA status, address changes, etc. and notification to the appropriate individuals.
  • Data entry of all advisor assignments and maintenance of any advisor changes.
  • Manage registration related requests from students including non-degree registration, pass/fail, audit, course withdrawal, and course sign-in request. 
  • Respond to inquiries from students and advisors during registration and drop/add periods.
  • Assistant Registrar with transfer credit evaluations.         
Administrative Responsibilities:
  • Manage the readmission process which includes monitoring applicant information, referring cases to the Academic Standards Committee and communicating outcomes of status information to those involved.
  • Provide various administrative support for the Academic Standards Committee and the Individual Studies Committee.  This support consists of data entry, handling student appeals, preparing decision letters, and preparing the agendas and taking minutes within those meetings.  As well as maintaining list of Honor’s Projects and preparing them for the Academic Bulletin.
  • Prepare final examination schedule for the website.
  • Manage classroom facilities in collaboration with Student Life and IT Services.
Other Duties:
  • Serve as Lycoming College’s VA Certifying Official; this includes maintaining College compliance with all federal regulations, handling all claims for student VA benefits, working with the VA auditor regarding student records, and participating in ongoing professional development.
  • Serve as key coordinator in Commencement preparation collaborating with the Offices of the President and Provost of the College. This includes registering seniors for graduation; ordering academic regalia and diploma materials; preparing diplomas for the ceremony; and assisting at Commencement.
  • Prepare important reports and lists for Commencement pertaining to Honor’s, award recipients, processional, and graduates and distributing these lists to all applicable parties.  
  • Prepare and distribute academic regalia at senior graduation check-in.
  • Prepare reports related to academic actions and assist with maintaining the College Catalog.

What are we looking for?

Education Required: High school graduate required, Associate or Bachelor’s degree preferred.
 Experience and Qualifications:
  • Minimum of 3 years administrative experience required.
  • Experience in a college or university Registrar's Office or closely related office preferred.
  • Proficiency in Microsoft Office, especially Word and Excel; excellent written and oral communication skills.
  • Knowledge and experience of federal regulations such as FERPA.
  • Detail oriented with a high degree of accuracy.
  • Customer-service attitude.
  • Strong initiative and self-motivation, ownership of work.
  • Attention to detail.
  • Ability to work well as part of a team, values collaboration, and communication.

What We Offer

Lycoming College has an excellent benefits package that includes:
Health & Wellness Benefits:
  • Health insurance – Lycoming College offers a wide variety of health plan options available.
  • Dental insurance, including orthodontia coverage.
  • Vision insurance
  • Flexible spending accounts for medical expenses and dependent care expenses
  • Life & accidental death and dismemberment insurance
  • Long-term disability insurance
  • Short-term disability insurance
  • Cancer insurance
  • Personal accident insurance
  • Wellness program
  • Employee assistance program
Retirement Benefits:
  • 403(b) retirement plan with up to 9% contributions from the College
Tuition Benefits:
  • Free tuition for employees, spouses, and eligible dependents at Lycoming College
  • Free tuition for eligible dependents at over 600 colleges nationwide through Tuition Exchange, Inc.
  • Free tuition for employees, spouses, and eligible dependents at the Pennsylvania College of Technology
Paid Leave Benefits:
  • Generous paid time off (PTO)
  • Paid Parental Leave
  • 14 holidays per year
  • Summer hours
Employee Perks:
  • 15% discount at the campus bookstore, excluding textbooks and snacks
  • Reduced rates for meal packages for on-campus dining facilities
  • Use of the campus recreations center and gym facilities for employees and household family members
  • Use of the campus Library
How do I Join the Warrior Team?
Please submit a cover letter, Resume/CV, and a list of three references with contact information.  Candidates will be evaluated on their ability to illustrate how their experience and skills connect to the qualifications of this position.

Review of application materials will begin on August 23, 2024.  Compensation details will be shared with applicants who are invited to the first-round interview.
 
 

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