Law Office Manager

2 months ago

Naples, United States Kushi Law Firm, P.A. Full time
Job DescriptionJob Description

Are your ideas never hard or accepted at the company you work? Do you see how your growth has been stifled because management does not see what you can bring to the table? Are you innovative and love to solve problems? Do you like change? Are you positive and see the gifts and opportunities in problems? Then, you may be our next Office Manager. We are an awesome, local law firm that is growing fast.

 

Full-time


Inquiries will be kept highly confidential.


Benefits:

  • Bonus compensation package
  • Paid vacation/holidays/PTO
  • IRA contribution by Firm
  • Health Insurance stipend


Reasons to work at the Firm:

  • Bonus opportunity
  • The ability to grow personally, professionally, and financially with a local, development firm
  • You get to work for an owner who values and emphasizes a healthy work and life balance
  • Work for a firm that values your input, listens to your ideas and works with you to help awesome clients achieve their goals
  • No late nights or weekend
  • Wonderful and loving colleagues to work with
  • You will be working with loving clients
Compensation:

$60,000+

Responsibilities:
  • Assists with implementing, enforcing, improving, and maintaining the Firm's personnel employment policies and providing feedback and assistance to the Firm’s support staff.
  • Arranges for back-up and provides back-up (if needed) when support employees are absent.
  • Participates in drafting evaluations of support staff and makes substantive recommendations to the Administrator regarding work assignments, promotions, discipline, terminations, etc.
  • Proactively provides feedback and data to the Administrator regarding staffing needs.
  • Performs liaison function between the Firm and the Landlord, to ensure maintenance activities are performed and facility problems are solved.
  • Cleaning services are satisfactory.
  • Assures that employees have the tools they need to perform their duties:
  • Purchases routine office supplies within the budgeted amount;
  • Researches and receives approval for the purchase of office equipment furniture; coordinates delivery and installation;
  • Manages the telephone system, including periodically evaluating the telephone system to ensure that the Firm has a cost-effective and up-to-date system;
  • Manages the resource library, including all reference materials and subscriptions;
  • Ensures offices, desks, accounts, etc. are set up for new employees.
  • Oversees the Firm’s records retention and information storage retrieval.
  • Administer computer back-up systems.
  • Assists with administering payroll (verifying work hours, leave time, overtime).
  • With direction from the Administrator, implements and maintains the Firm’s policies, systems procedures:
  • Ensures the Firm’s activities are fully documented in writing;
  • Trains staff in their respective duties using the Firm’s written policies and procedures;
  • Monitors and enforces the Firm’s rules to ensure that all work is completed in accord with the Firm’s approved rules, and policies procedures.
  • Be creative and solve problems.
  • Be proactive and address matters before they become problem.


The Office Manager reports to the Firm Owner.

Qualifications:
  • The Office Manager will have the equivalent of an Associate’s degree in Business or a related field, or equivalent work experience.
  • The Office Manager will have supervisory experience and experience working in an office, preferably a law firm.
  • Candidates with legal secretarial experience are preferred.         
About Company

We take excellent care of our clients, provide peace of mind, help protect our people, and keep the court system from interfering in our clients' lives

The business celebrated its 10-year anniversary in 2024.

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