Business Manager

1 week ago

New Lebanon, United States Darrow School Full time $75,000 - $85,000
Job DescriptionJob Description

Position Specifics

The Director of Finance/Business Manager is responsible for overseeing the business office and financial operations within the general outlines established by the Head of School and the Board of Trustees. This position also works with the Senior Leadership Team to develop and implement appropriate policies for the long-term viability of the School.

The Director of Finance/Business Manager reports directly to the Head of School and is a 12-month position.

Responsibilities

  • ManageBusiness Office resources, including staff (Business Office Associates and Auxiliary Revenue Coordinator) and third-party service providers
  • Oversee all bookkeeping responsibilities in the daily operation of the School, including cash flow and cash management, parent billing, posting and collecting accounts receivable, posting and paying accounts payable, recording and depositing checks and cash as received, balancing bank accounts, maintaining necessary software enabling the preparation of monthly statements, preparing and distributing payroll
  • Assist the Head of School and Finance Committee with the preparation of the annual operating and capital budgets
  • Provide monthly financial statements to the Head of the School and Finance Committee and quarterly reports for distribution to the Board of Trustees
  • Provide monthly accounting for each department head to help manage spending and budget
  • Serve on the Finance Committee and attend all Finance Committee and Board of Trustees meetings
  • Oversee/complete state and federal reports (e.g., W2, 1090, and 990) and school licensing/accreditation filings (e.g., NAIS, NYSAIS, BEDS)
  • Provide periodic donor reports(restricted fund donors) regarding investment performance and use of funds
  • Compile financial data to provide audit trails and supporting material in preparation for the annual audit; this information must also be made available for IRS and Worker's Compensation audits
  • Process purchase requisitions as received within departmental budget limitations
  • Revenue Administration, including but not limited to billing tuition, fees, and ancillary revenue; managing tuition insurance; monitoring and collecting receivables; as needed, keeping in touch with parents about individual account problems
  • Ensure the accuracy of the bi-weekly payroll process; oversee and maintain the electronic payroll files
  • Oversee all property, casualty, liability, D&O, and healthcare insurance
  • Oversee banking and loans, including opening, maintaining, and administering all banking and borrowing facilities
  • Serve as the point person for third-party contracts and working out contract details
  • Stay abreast of all federal, state, and local tax laws as they affect the school to ensure compliance
  • Engage and/or participate in school events, presentations, Open House programming, admission recruitment tours, or outreach as neede
  • Serve on the Senior Administrative Team and participate in strategic planning and high-level decision-making, steering the direction of the School; create plans and procedures to ensure smooth and consistent operations on a day-to-day basis; participate in all Senior Team meetings; communicate effectively with other Senior Administrators
  • Function as the lead administrator and liaison for any finance-related Board committees, and you will write reports and make presentations to the Board of Trustees as needed
  • Perform other duties as assigned by the Head of School

Qualifications and Requirements

  • Bachelor's degree in accounting, business, business management, or other related fields
  • At least 3 years of experience in a management position
  • Advanced knowledge of principles of non-profit accounting and business office practices; broad and deep knowledge of general accounting principles
  • Proficiency with QuickBooks, MS Office (Word, Excel, PowerPoint), Outlook, Adobe, Google Workplace (Sheets, Docs), Blackbaud, ADP, Internet tools
  • Outstanding leadership abilities
  • Effective oral and written communication skills, with excellent interpersonal skills
  • Ability to clearly and concisely present complex financial data to various audiences and experience levels
  • Strong database and spreadsheet experience; high level of accuracy in preparing and entering financial information
  • Ability to maintain confidentiality concerning financial and employee files
  • Ability to work in a team environment
  • Ability to meet deadlines and function effectively in a complex organizational environment that demands a high energy level, discretion, patience, flexibility, and enthusiasm; thrive in an environment of diverse responsibilities and finite resources
  • Flexibility, maturity, enthusiasm, and a sense of humor
  • A deep appreciation for the vision, mission, and values of the school
  • Proficient in relevant technology and database management
  • A life-long learner who engages in his/her own professional development

Physical Requirements

The physical demands described here are representative of those that an employee must meet to perform the essential responsibilities of this position successfully.

  • While performing the duties of this job, the employee is regularly required to talk or hear
  • The employee is required to sit, stand, walk, use hands to find, handle, or feel and reach with hands and arms
  • Must frequently lift and/or move objects up to 20 pounds safely and consistently; may need to lift and carry objects greater than 20 pounds
  • Must be able to work in the heat and cold as well as environments with adverse conditions, including dirt, dust and pollen,

odors, sun, wetness, humidity, rain, and noise

  • The position requires extensive walking around campus and through buildings, climbing stairs, and driving
  • Must be able to bend, reach, stoop, stand, and/or walk for extended periods of time



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