Business Office Associate

3 weeks ago

New Lebanon, United States Darrow School Full time $21 - $25
Job DescriptionJob DescriptionJob description

Overview:
Darrow School is seeking a highly organized and detail-oriented Business Office Assistant to join our team. The Business Office Assistant reports to the Director of Finance/Business Manager and plays a vital role in managing the financial operations of the school as outlined by the Head of School and the Board of Trustees. Collaborating strategically with the Director of Finance/Business Manager, this position will play a crucial role in ensuring the smooth operations of our Business Office. The ideal candidate will have strong organizational skills, proficiency in Google Suite and QuickBooks, and experience working in a business office or similar setting.

General Responsibilities:

  • Assist with managing the school's financial affairs, including accounting duties, in alignment with directives from the Director of Finance and Head of School
  • Assist with performing daily bookkeeping tasks, such as cash flow management, parent billing, accounts receivable and payable, check and cash handling, bank account reconciliation, and payroll preparation
  • Under the direction of the Director of Finance, compile financial data for audit trails and supporting materials for the annual audit as well as IRS and Worker’s Compensation audits
  • Maintain communication with parents regarding general information and individual account inquiries, including information regarding past-due accounts
  • Ensure compliance with federal, state, and local tax laws
  • Assist in preparing reports for organizations such as NAIS, NYSAIS, BEDS, and state mandates
  • Process requests for certificates of insurance
  • Aid in the annual financial statement audit as required
  • Distribute departmental budgets and manage business office mail
  • Assist with office management tasks such as filing documents, organizing files, and maintaining records

Accounts Payable Duties:

  • Process accounts payable transactions efficiently and accurately
  • Verify invoices and requisitions, ensuring compliance with financial policies
  • Resolve billing discrepancies and manage expense allocation
  • Maintain accounts payable records and vendor files
  • Reconcile school credit card accounts

Accounts Receivable Duties:

  • Record enrollment contracts and oversee tuition payment collections
  • Manage student drawing accounts
  • Record all cash receipts accurately and promptly

Backup Payroll Duties as Needed:

  • Assist in setting up and maintaining employee payroll records
  • Process payroll data in an accurate and timely manner
  • Prepare manual checks
  • Prepare annual fee disclosures for 403b accounts
  • Maintain annual employment agreements and related documents

Qualifications and Experience:

  • Associate degree in accounting preferred
  • Knowledge of accounting principles and business office practices
  • Previous experience in a business office or similar setting preferred
  • Experience in payroll administration
  • Proficiency in Quickbooks, payroll software, MS Office, Excel, Google Suite (Docs, Sheets, Slides), and other computerized systems
  • Strong interpersonal, communication, and analytical skills
  • Strong organizational skills with the ability to prioritize tasks effectively
  • Excellent attention to detail and accuracy in all work performed
  • Ability to multitask and handle multiple responsibilities simultaneously
  • Ability to maintain confidentiality and work effectively in a team
  • Proactive problem-solving skills and ability to work independently
  • Commitment to ongoing professional development
  • Experience in educational or not-for-profit settings preferred

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