Grants Management Specialist

(ID: 2024-6666)

Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).

Axle is seeking a Grants Management Specialist to join our vibrant team at the National Institutes of Health (NIH) supporting the National Cancer Institute (NCI) located in Rockville, MD.

Benefits We Offer:

• 100% Medical, Dental & Vision Coverage for Employees
• Paid Time Off and Paid Holidays
• 401K match up to 5%
• Educational Benefits for Career Growth
• Employee Referral Bonus
• Flexible Spending Accounts:
  • Healthcare (FSA)
  • Parking Reimbursement Account (PRK)
  • Dependent Care Assistant Program (DCAP)
  • Transportation Reimbursement Account (TRN)

Overall Position Summary and Objectives

The purpose of this position is to support the Translational Research Program within the National Cancer Insitute. The scope of this position will include, but is not limited to, providing assistance to grant applicants, institutional representatives, create various work products and documents related to reviewing grant compliance for DHHS, NIH and NCI policies. Perform complex NIH and NCI web-based system queries and create reports as well as update workbooks.

Deliverables:

Work Details:

• Request and compile scientific advances from all active SPORE grants three times a year and help decide which are the most cutting- edge studies to send on to DCTD. 1

• Update the SPORE website. 2

• Perform NIH and NCI web-based queries. 3

• Request specific information under tight deadlines from SPORE Directors and coordinate reports for the TRP to the Division, the NCI, or to outside organizations. 4

• Attend staff meetings and other program working group meetings and take notes. Track and notify staff of deadlines for meeting materials. 5

• Provides technical assistance developing and analyzing the organization's grant program.

• Plan, coordinate and conduct national SPORE Administrator's calls which relays current grant and funding policies and regulation changes.

• Organize and coordinate small workshops and joint meetings with other NCI/NIH programs.
• Assists with reviewing grant applications and preparing responses.
• Assist staff review grant applications for policy and regulatory compliance and report issues.
• Check grants on arrival for SPORE guideline compliance.
• Develop and write grant funding memos (for full funding, interim funding, and supplements) for approval signatures.
• Assists in analyzing and preparing reports to track status of awards and funding.
• Review, revise and prepare budget spreadsheets in Excel to reflect current funding levels, perform data analysis and prepare reports based on data.
• Conduct administrative and financial review of grant applications.
• Prepare budgets for award in spreadsheet workbook, analyzing requested amounts based on allowability, allocability and reasonableness.
• Creates and maintains a database for grant activities.
• Create, update and maintain data tables and spreadsheets and prepare summaries and reports based on findings and analysis. Download, process and verify data from grant applications proposals into a peer review data analysis and management system. Maintain official grant file(s), prepare electronic documents and upload images directly into the appropriate IMPAC II eGrants file groups.
• Maintain and track co-funding, administrative supplements, diversity supplements, funds tracker using databases and SharePoint. Create or edit documents such as spreadsheets, correspondence, template forms, terms package and reports.
• Performs queries, conducts analysis and produces reports.
• Prepare budgets for award in spreadsheet workbook, analyzing requested amounts based on allowability, allocability and reasonableness.
• Assist staff review grant budgets, comparing figures and amounts, reconciling discrepancies, and recommending adjustments. Track enrollment of human subjects in grant-supported clinical trials using Population Tracking web-based module.
• Attend and take notes at the monthly organ site conference calls for the Program Directors when required.
• Participate in pre-application consultation meetings for potential grantees.
• Attend scientific peer review meetings and take notes.
• Provides support and routine updates to staff.
• Bring to attention of staff areas needing additional policies or procedures and contribute comments and suggestions on new policies, revisions, justifications for changes, etc.
• Maintain and update the SPORE Directors contact list.
• Maintain a current listing of grant administration specialists assigned to each SPORE.
• Identifies grants that are ready for final processing.
• Work with staff on pre- and post-award activities, including the preparation of grant awards.
• Collect and assemble documentation on grant applications that have been selected for funding for review and approval.
• Collect and document review/acceptance verification information from the review offices.
• Identify grants that are ready for final award processing (i.e., green sheets) from routine listings.
• Reviews and assembles completed documentation and identifies pending issues or changes.
• Document the outcome of peer review meetings and disseminate results to stakeholders and grant applicants.
• Resolve grant-related issues, working with scientific and administrative personnel and with similar staff of grantee organizations. Develops procedures for the grant review and approval process.
• Pull and analyze data from existing systems to monitor grant workloads.

1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked

Minimum Education

Bachelor

Additional Qualifications:

Certifications & Licenses:

• Academic Biomedical Research

Field of Study:

• Business Management and Administration

Software:

• Grant Systems
• MS Office
• QVR

• IMPAC II

Skills:

• Budgeting Analysis

• Database Management

• Grants Policy and Regulations

• Grants Funding Analysis

• Grant Administration

Disclaimer: The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.

The diversity of Axle's employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.

Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com