Grants Management Specialist

3 weeks ago

Rockville, United States GAP Solutions, Inc. Full time

Grants Management Specialist

Location: Rockville, MD

Position Objective: Provide services as a Grants Management Specialist in support of the overall functions of the National Cancer Institute (NCI) within the National Institutes of Health (NIH). The purpose of this position is to support the Translational Research Program within the National Cancer Institute. The scope of this position will include, but is not limited to, providing assistance to grant applicants, institutional representatives, create various work products and documents related to reviewing grant compliance for DHHS, NIH and NCI policies. Perform complex NIH and NCI web-based system queries and create reports as well as update workbooks.


Duties and Responsibilities:

Perform NIH and NCI web-based queries. 3

Update the SPORE website. 2

Request and compile scientific advances from all active SPORE grants three times a year and help decide which are the most cutting-edge studies to send on to DCTD 1

Request specific information under tight deadlines from SPORE Directors and coordinate reports for the TRP to the Division, the NCI, or to outside organizations 4

Attend staff meetings and other program working group meetings and take notes. Track and notify staff of deadlines for meeting materials. 5

Organize and coordinate small workshops and joint meetings with other NCI/NIH programs

Assist staff review grant applications for policy and regulatory compliance and report issues.

Check grants on arrival for SPORE guideline compliance.

Develop and write grant funding memos (for full funding, interim funding, and supplements) for approval signatures.

Review, revise and prepare budget spreadsheets in Excel to reflect current funding levels, perform data analysis and prepare reports based on data.

Conduct administrative and financial review of grant applications.

Prepare budgets for award in spreadsheet workbook, analyzing requested amounts based on allowability, allocability and reasonableness.

Create, update and maintain data tables and spreadsheets and prepare summaries and reports based on findings and analysis.

Download, process and verify data from grant applications proposals into a peer review data analysis and management system.

Maintain official grant file(s), prepare electronic documents and upload images directly into the appropriate IMPAC II eGrants file groups.

Maintain and track co-funding, administrative supplements, diversity supplements, funds tracker using databases and SharePoint.

Create or edit documents such as spreadsheets, correspondence, template forms, terms package and reports.

Prepare budgets for award in spreadsheet workbook, analyzing requested amounts based on allowability, allocability and

reasonableness.

Assist staff review grant budgets, comparing figures and amounts, reconciling discrepancies, and recommending adjustments.

Track enrollment of human subjects in grant-supported clinical trials using Population Tracking web-based module.

Attend and take notes at the monthly organ site conference calls for the Program Directors when required. Participate in pre-application consultation meetings for potential grantees. Attend scientific peer review meetings and take notes.

Bring to attention of staff areas needing additional policies or procedures and contribute comments and suggestions on new policies, revisions, justifications for changes, etc.

Plan, coordinate and conduct national SPORE Administrator’s calls which relays current grant and funding policies and regulation changes. 5 Maintain and update the SPORE Directors contact list. Maintain a current listing of grant administration specialists assigned to each SPORE.

Work with staff on pre- and post-award activities, including the preparation of grant awards.

Collect and assemble documentation on grant applications that have been selected for funding for review and approval.

Collect and document review/acceptance verification information from the review offices.

Identify grants that are ready for final award processing (i.e., green sheets) from routine listings.

Document the outcome of peer review meetings and disseminate results to stakeholders and grant applicants.

Resolve grant-related issues, working with scientific and administrative personnel and with similar staff of grantee organizations.

Pull and analyze data from existing systems to monitor grant workloads.


Basic Qualifications:

Bachelor’s degree in Business Management & Administration or a related discipline.

Academic Biomedical Research License

Experience in Budget Analysis, Database Management, Grants Policy and Regulations, Grants Funding Analysis, and Grant Administration.

Skilled in Grant Systems, MS Office, IMPAC II, and QVR


Minimum Qualifications:

Ability to multi-task and pay close attention to detail.

Excellent analytical, organizational and time management skills.

Strong communication skills, both oral and written.


*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.


GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.


This position is contingent upon contract award.

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