Administrative Assistant II-Chemistry and Physics

4 weeks ago

Cedar City, United States Southern Utah University Full time
Job DescriptionJob Description

Job Description:

The department administrative assistant provides administrative support to the department chair, faculty, and staff in the department. The administrative assistant plans, organizes, and coordinates the administrative affairs of the department. The position will include a variety of tasks, such as managing and monitoring budgets; preparing faculty and staff contracts and EPAFs; preparing reports and maintaining records; purchasing equipment and supplies; coordinating and submitting department scholarships; responding to student, faculty and administrator inquiries; working with the department chair on planning and developing course schedules; monitoring faculty workload and schedules to optimize faculty productivity, space usage, and student course access; coordinating travel; maintaining
and updating the department web page and acting as web liaison with web services and IT; hiring and supervising student workers; maintaining, coordinating, and as necessary administering the Chemistry ACS standardized exams; and other duties as assigned.

Duties and Responsibilities:

  • General office support
  • Manage department and grant budgets
  • Manage purchasing and ordering of equipment and supplies
  • Supervise student workers, including onboarding, time sheets, and termination
  • Assist in developing/managing course schedules; monitor workload and schedules and recommend/make changes as necessary
  • Coordinate/Administer ACS Standardized testing program
  • Coordination/Submission/Awarding of departmental scholarships

Additional Duties

  • Assist in department event planning
  • Coordinate student/faculty travel and reimbursement
  • Maintain/Update department web page
  • Other duties as assigned

Education and Experience Requirements:

  • High school diploma or GED.
  • Experience with basic computing tools, including email, web, word processing, and spreadsheets.
  • Excellent communication and interpersonal skills.

Preferred Qualifications

  • Associates degree.
  • Working knowledge of Banner or a similar student/financial management system.
  • At least two years of recent office administration experience

Documents Needed to Apply:

  • Cover Letter
  • Resume/Curriculum Vitae
  • Contact information for three professional references

Southern Utah University is committed to maintaining a community which recognizes and values the worth and dignity of every person; fosters tolerance, understanding, and mutual respect among its members; and encourages individual commitment to personal responsibilities in equal measure with personal rights. In pursuit of its goal of academic excellence, the University seeks to develop and nurture diversity. The University believes that diversity among its many members strengthens the institution, stimulates creativity, promotes the exchange of ideas, and enriches campus life.

Southern Utah University does not discriminate against any member of the University community on the basis of race, religion, color, sex, age, national origin, sexual orientation, gender identity, disability status, veteran status, pregnancy, pregnancy-related condition, genetic information, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services.



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