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Administrative Assistant II

3 months ago

Oklahoma City, United States Dow Aero, LLC Full time
Job DescriptionJob DescriptionSalary:

As an Administrative Assistant II at Dow Aero, your duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment, and the ability to escalate serious or unique problems promptly to superiors. Candidates must be driven by a first-class goal to make a substantial and valuable impact to the organization and should present:


  • High degree of an attention to detail;
  • Ability to work on sensitive data while maintaining confidentiality;
  • Quality-minded focus; and
  • High energy, plus flexibility in a high-paced and deadline driven organization.


These candidates would need to work well in a team environment, while being able to represent to management, peers, and other coworkers with professional courtesy and acumen.

 

Essential Functions

  • Knowledge of basic office management systems and procedures, along with willingness to quickly learn commercial and proprietary software operating procedures;
  • Provide excellent customer service to all staff, management, executives, and guests while emitting a positive attitude;
  • Conduct basic to intermediate data entry within spreadsheets, along with commercial and proprietary software solutions;
  • Assist other departments with tasks and projects as needed/assigned.
  • Create and issue certain Purchase Orders and process company expenses for payment;
  • Demonstrate exceptional active listening, comprehension, communication; and analytical skills;
  • Ability to work independently;
  • Ability to drive company vehicles and run errands as needed;
  • Assist in facilitating employee enrichment activities;
  • Retrieve, sort, and distribute all inbound mail and prepare outbound mail for pickup;
  • Ability to establish and maintain effective working relationships with others;
  • Maintain current filing system, while preserving its structure and function;
  • Prioritize workload, while completely following-through on actions;
  • Ability to produce consistent high-quality work;
  • Provide general to intermediate administrative support services; and
  • Conduct routine basic cleaning duties.

 

Competencies

  • Communication Proficiency
  • Customer/Client Focus
  • Ethical Conduct
  • Thoroughness
  • Time Management

 

Required Education or Experience

  • High School Diploma or GED.
  • Four (4) or more years of administrative experience in an office environment.
  • Solid understanding of working on Mac and/or Windows computer operating systems.
  • Intermediate knowledge of using Microsoft Office software; primarily Excel, PowerPoint, and Word.


Preferred Education or Experience

  • Accounting software.
  • Working knowledge of ERP software.

 

Primary Work Environments

  • Climate controlled office; and
  • Limited climate controlled file archive area.

 

Physical Demands

The following is representative of successfully performing the essential functions of this job. Reasonable accommodations can be evaluated and appropriately implemented where possible to enable individuals with disabilities, or other limitations, improved comfort when performing duties. 

  • Hear;
  • Lift, push, and pull objects (up to 35 pounds);
  • Reach with arms and hands;
  • Stand;
  • Stretch;
  • Talk;
  • Use hands and fingers;
  • View; and
  • Walk.

 

Expected Days and Hours

  • Monday through Friday
    • 8:00a.m. to 5:00p.m.
    • Flexible

 

Open and able to work occasional overtime and weekends as required dependent on workload.

 

Supervisory or Management Responsibility

  • This position has no direct supervisory or management responsibilities.


Travel

  • Travel is rarely expected for this position.

 

Required Personal Equipment/Tooling

  • Not applicable.


Other Personal Protective Equipment (PPE) required for job duties and responsibilities will be provided as necessary by Dow Aero, including protective eyewear, respirator, etc.

 

Other Duties

Please be aware this job listing is not designed to contain a comprehensive list of job duties, responsibilities, and/or activities that are required. Actual assigned duties, responsibilities, and activities may change at anytime.


Equal Employment Opportunity

Dow Aero does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, genetic information, disability, and/or any other characteristic protected by applicable federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Dow Aero will be based on merit, qualifications, and/or abilities.


Drug Screening

Any selected candidate for this role shall be screened, at minimum, for the unlawful use of the following drugs:

  • Marijuana;
  • Cocaine;
  • Opioids;
  • Phencyclidine (PCP); and
  • Amphetamines.


Screenings are conducted in accordance with federal, state, and/or other local laws. Results shall be collected and approved prior to starting with Dow Aero. Additionally, as this position includes safety-sensitive job functions, screenings will also be conducted in accordance with Department of Transportation (DOT) and Federal Aviation Administration (FAA) regulations.


Communication

Dow Aero primarily communicates with applicants via email. Dependent on your email security settings, messages may be inadvertently placed in your email's Junk/Spam mailbox folder. To ensure proper delivery to your Inbox, please add the app.bamboohr.com domain to your email client's approved senders list.


Privacy Policy

By applying for this position you agree to our Applicant Privacy Policy .