Administrative Assistant II

4 days ago

Junction City, United States County of Geary, KS Full time
Job DescriptionJob DescriptionGEARY COUNTY POSITION DESCRIPTION Position: Administrative Assistant II Pay Rate: $16.97/hr. Reports To: Register of Deeds Incumbent: Department: Register of Deeds FLSA: Non-Exempt; Grade: 12 POSITION PURPOSE:Among other duties, the Administrative Assistant II assists the public with recording information, providing copies, and researching other information upon request. The position provides responsive, courteous, and efficient service to the public. DUTIES AND RESPONSIBILITIESThe duties described below are indicative of what the incumbent may be asked to perform. This position description is not designed to list all tasks and responsibilities of this position. Geary County reserves the right to revise or change job duties, with or without notice, as the need may arise. This position description does not constitute a written or implied contract of employment.
ESSENTIAL FUNCTIONS:1. Maintains and provides Death Certificate and Transfer Upon Death (TOD) deeds monthly report for the offices of the County Clerk and County Appraiser. 2. Records Military Discharge Records (DD214s) and certified copies.3. Performs conversion maintenance on mark-ups and corrects errors.4. Participates in the recording of official documents; includes review, verification, accurate calculation and collection of fees, entering document information, scanning, and delivering of relevant information and data to appropriate departments before returning document to filer. 5. Provides professional service to customers in the office and/or by phone and/or e-mail, including prompt greetings. 6. Assist customers with locating information and answering questions.7. Reliable and dependable attendance essential.MARGINAL FUNCTIONS:1. Scans plats, surveys, and Sales Validation Questionnaires (SVQs). 2. Maintains subdivision plat index for designated books. 3. Posts Document information in tract indexes.4. Files and indexes Uniform Commercial Code (UCC) – Fixture Filings.5. Maintains older records by entering information.6. Enters documents in Direct and Indirect Books.7. In the absence of the Register of Deeds and/or his/her Deputy – or as assigned:a. Scans SVQs and transports Deeds and related SVQs to the Appraiser’s Office.b. Sets the return date of documents.c. Balances the daily cash drawer.d. Assists with design of website/packet information as assigned.8. Maintains survey index and survey plat books. 9. Helps sort incoming and outgoing mail and correspondence.10. Perform additional duties as requested by the Register of Deeds. QUALIFICATION REQUIREMENTSTo perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required at the time of hire and/or for the continuation of employment. EDUCATION AND/OR EXPERIENCEHigh School Diploma, GED, or equivalent. Three (3) years’ administrative, clerical, and computer experience required. SKILLS AND ABILITIES· Ability to maintain a professional demeanor when dealing with members of the public, elected officials and department heads, and other Geary County employees.· Analyze data for accuracy, and to note and correct inaccuracies before finalizing (attention-to-detail).· Works with others to ensure stream-lined running of the department, while also working on solo tasks without constant, direct supervision, in a timely manner.· Understands basic knowledge of legal processes, and reads and interprets legal descriptions, and maps.· Ability to read, comprehend, retain, and apply County, State, and Federal policies, statutes, mandates, legislations, and others (such as but not limited to; local resolutions and ordinances, procedure manuals, warning labels).· Professionally and efficiently communicates information in both written and verbal form.· Processes basic mathematical calculations.· Must use good judgement to solve problems effectively and efficiently while maintaining self-control in diverse situations.· Ability to multi-task in an often fast-paced office environment.EQUIPMENT KNOWLEDGE REQUIRED
  • Able to operate various types of equipment – standard office equipment, computer, and advanced knowledge of Microsoft Office software.
  • Accurate use of Government Record Management (GRM) system.
  • Regular/routine use of Plotter/Scanner.
  • Must obtain and retain basic knowledge of the current Appraiser website system.
  • Ability to learn basic operations of other equipment as may be required for the position.
  • Must have and maintain a valid driver’s license, and otherwise be able to operate a motor vehicle legally and safely in the State of Kansas.
PHYSICAL AND WORK ENVIRONMENTThe physical and work environments described are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
  • The duties of this job include physical activities such as stooping, kneeling, standing, reaching, walking, lifting and/or moving (up to 25 pounds), grasping, talking, hearing/listening, seeing/observing, and repetitive motions.
  • Specific vision abilities required by this job include close, distance and peripheral vision; depth perception; and the ability to adjust focus.
  • Works primarily in an office setting.
  • Due to the volume, scope, size of staff and nature of public service this office provides, full-time regular and dependable attendance is essential.
An Administrative Assistant II will be designated as the “Deputy Register of Deeds”. The responsibilities and requirements are the same, with the added duties of assuming the responsibilities of the Register of Deeds in his/her absence. The Deputy Register of Deeds will receive an additional monthly monetary stipend above the regular pay for this designation.

E04JI801jp46406poq9

  • Administrative Assistant II

    1 month ago

    Junction City, United States County of Geary, KS Full time

    Job DescriptionJob DescriptionGEARY COUNTY JOB DESCRIPTIONJob Title: Administrative Assistant II FLSA: Non-Exempt Salary: $16.97/hr (Minimum) Salary Range: 14 Reports To: Major-Corrections or PCN: Various Support Division Supervisor Department: Sheriff Date: July 2015 JOB SUMMARYThe job duties of the Administrative Assistant II include but are not limited...

  • Administrative Assistant II

    1 month ago

    Junction City, United States County of Geary, KS Full time

    GEARY COUNTY JOB DESCRIPTIONJob Title: Administrative Assistant...

  • Administrative Assistant II

    1 month ago

    Iowa City, United States Covenant Family Solutions Full time

    Job DescriptionJob Description🌟 Unlock Your Potential as an Administrative Assistant II! Join the Dynamic Team at Covenant Family Solutions! Are you a skilled Administrative Professional with a passion for healthcare administration? Covenant Family Solutions is seeking an Administrative Assistant II to be an integral part of our team, ensuring the smooth...

  • Systems Administrator II

    4 weeks ago

    Annapolis Junction, United States DCCA Full time

    DCCA is a veteran-owned IT business specializing in providing innovative solutions to a variety of government agencies and commercial enterprises since 1982. DCCA is proud to offer career growth opportunities and a competitive compensation and benefits package. Visit our website at: www.dcca.com Systems Administrator 2 Candidate must have an active...

  • Systems Administrator II

    1 month ago

    Annapolis Junction, United States Hamdan Resources Full time

    Job DescriptionJob DescriptionJob DescriptionOur client is seeking a Systems Administrator II to join their team. This is an onsite role in Annapolis Junction, MD.ResponsibilitiesProvide support for implementation, troubleshooting, and maintenance of IT systemsProvide Tier 1 (Help Desk) and Tier 2 (Escalation) problem identification, diagnosis, and...

  • Administrative Program Assistant Ii

    2 weeks ago

    Charles City, United States 036-Charles City Dept Of Social Services Full time

    **Hiring Range**:$33,000.00 to $40,000.00 **Full Time or Part Time**:Full Time Additional Detail **Title Description - **Administrative Program Assistant II is the paraprofessional level of administrative support in the occupational group for the administrative program assistant. Employees perform responsible administrative and technical work acting as...

  • Fiscal Administrative Assistant II

    1 month ago

    Oklahoma City, Oklahoma, United States tapwage Full time

    Job Posting TitleFiscal Administrative Assistant IIAgency353 OKLA. HORSE RACING COMM.Supervisory OrganizationOklahoma Horse Racing CommissionJob Posting End Date (Continuous if Blank)June 15, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.Estimated Appointment End Date (Continuous if Blank)June 16,...

  • Administrative Assistant Ii

    4 days ago

    Essex Junction, United States Essex Westford School District Full time

    **Essex Westford School District (EWSD)** is seeking a full-time school-year Administrative Assistant at Essex High School to oversee the Counseling office operations and perform a wide variety of clerical/secretarial and administrative tasks for the Director of School Counseling 9-12, and the counseling department and/or program. **Pay**: $19.75+ _based on...

  • Database Administrator II

    2 weeks ago

    Annapolis Junction, United States Hamdan Resources Full time

    Job DescriptionJob DescriptionJob DescriptionOur client is seeking a Database Administrator II to maintain the integrity, security, and availability of multiple databases. The successful candidate will conduct performance analysis and tuning, disaster recovery, index maintenance, and monitoring of data. This is an onsite role in Annapolis Junction,...

  • Database Administrator II

    1 month ago

    Annapolis Junction, United States Hamdan Resources Full time

    Job DescriptionJob DescriptionJob DescriptionOur client is seeking a Database Administrator II to maintain the integrity, security, and availability of multiple databases. The successful candidate will conduct performance analysis and tuning, disaster recovery, index maintenance, and monitoring of data. This is an onsite role in Annapolis Junction,...

  • System Administrator II

    1 month ago

    Annapolis Junction, United States VIKTech LLC Full time

    VIKTech is seeking a fully cleared SA, based out of Annapolis Junction, MD. The System Administrator II: Provides support for implementation, troubleshooting and maintenance of Information Technology (IT) systems. Manages IT system infrastructure and any processes related to these systems. Provides support to IT systems including day-to-day operations,...

  • System Administrator II

    1 month ago

    Annapolis Junction, Maryland, United States VIKTech LLC Full time

    VIKTech is seeking a fully cleared SA, based out of Annapolis Junction, MD.The System Administrator II:Provides support for implementation, troubleshooting and maintenance of Information Technology (IT) systems. Manages IT system infrastructure and any processes related to these systems. Provides support to IT systems including day-to-day operations,...

  • Administrative Assistant

    2 weeks ago

    Junction City, Oregon, United States Junction City Rehabilitation LLC Full time

    Job DescriptionAdministrative AssistantStatus: Full-TimeLocation: Avamere Rehab of Junction CityThe main responsibility of an administrative assistant is to provide support with various clerical tasks. This role involves greeting and guiding visitors, answering calls, directing calls to the right people, managing mail, and handling other clerical...

  • Administrative Assistant II

    2 weeks ago

    Oklahoma City, United States Dow Aero, LLC Full time

    Job DescriptionJob DescriptionSalary: As an Administrative Assistant II at Dow Aero, your duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment, and the ability to escalate serious or unique problems promptly to superiors. Candidates must be driven by a first-class goal to make a substantial...

  • Administrative Assistant Ii- Ft- Day

    2 weeks ago

    Neptune City, United States Hackensack Meridian Health Full time

    Overview: “Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support...

  • Administrative Assistant

    1 month ago

    Junction City, United States Junction City Rehabilitation LLC Full time

    Job DescriptionJob DescriptionAdministrative AssistantStatus: Full-TimeLocation: Avamere Rehab of Junction City - 530 Birch Street, Junction City, OR 97448The primary responsibility of a receptionist is to perform support with a variety of clerical activities and related tasks. The receptionist will be responsible for greeting and directing visitors upon...

  • Administrative Secretary II

    2 weeks ago

    Redwood City, California, United States Redwood City School District Full time

    Job DescriptionJob DescriptionCLASS TITLE: ADMINISTRATIVE SECRETARY II / TECHNOLOGYBASIC FUNCTION: Under the direction of the Director of Technology, this person will organize District Student Information system, perform responsible secretarial and clerical work, assist the Director with administrative matters requiring knowledge of department policies and...

  • Residential Assistant Administrator

    2 weeks ago

    Junction City, Oregon, United States ColumbiaCare Services, Inc. Full time

    APPLY TODAY AND MAKE A DIFFERENCE IN THE MENTAL HEALTH FIELD What We Offer Enjoy our many benefits and incentives including: Affordable Medical/Dental/Vision plans Flexible Spending Account Generous Paid Time Off Whole Health & Wellness Reimbursement Program Professional development and training opportunities 100% Vested Retirement Plan w/ up to 6%...

  • Residential Assistant Administrator

    6 days ago

    Junction City, United States ColumbiaCare Services, Inc. Full time

    APPLY TODAY AND MAKE A DIFFERENCE IN THE MENTAL HEALTH FIELDWhat We OfferEnjoy our many benefits and incentives including: Affordable Medical/Dental/Vision plansFlexible Spending AccountGenerous Paid Time OffWhole Health & Wellness Reimbursement ProgramProfessional development and training opportunities100% Vested Retirement Plan w/ up to 6% MatchHoliday Pay...

  • System Administrator

    1 month ago

    Annapolis Junction, United States Vibrint Full time

    Job DescriptionJob DescriptionVibrint is a trusted provider of mission-critical systems and analysis that transform our customers' capacity and capability in harvesting and harnessing data. Working alongside many of the most talented professionals in public service, we work tirelessly to create and sustain new solutions and services that meet the...