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Administrative Assistant

3 months ago

Charleston, United States Fathom 4, LLC Full time
Job DescriptionJob Description

Fathom 4 is the kind of defense services company that you've always wanted to work with... and for. We strive to take care of all the people we support: our employees, our clients, our troops, and our community. We are in the people business and that principle is what drives our culture. We want to hire people for a career, not just a certain project.

If we concentrate on genuinely taking care of you, we know you will do what you can to care for the client. Fathom 4 will continue to grow if we ensure to build teams that feel the same way.

SUMMARY

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

  • Provide administrative support for efficient operation of the office.
  • Professionally communicate via phone, e-mail, mail, and in-person with employees, clients and the general public.
  • Gather data and create a variety of status and financial reports.
  • Scan documents and maintain electronic filing systems.
  • Take stock and order office supplies.
  • Assist with scheduling of conference rooms and various meetings.
  • Organize special company-wide events.
  • Assist HR Lead with job postings and HR related projects.
  • Assist with new hire onboarding including employee badging and access requests.
  • Assist Contracts Lead with contractual documentation.
  • Other duties as assigned.

MINIMUM SKILLS AND REQUIREMENTS:

SKILLS

  • Candidate must have excellent organizational and verbal / written communication skills, with the ability to recognize grammatical and formatting errors in documents. Attention to detail is very important
  • Must be able to complete assignments under tight deadlines
  • Proficiency with Microsoft Office (Word, Excel), MS Teams, and Adobe Acrobat. A Writing test and Excel test will be administered as part of the interview process
  • Ability to handle company proprietary and confidential information appropriately.

EDUCATION

  • Bachelor's Degree in a related field from an institution regionally accredited by one of the following:
    • Middle States Commission on Higher Education (MSCHE)
    • Northwest Commission on Colleges and Universities (NWCCU)
    • Higher Learning Commission (HLC)
    • New England Commission of Higher Education (NECHE)
    • Southern Association of Colleges and Schools Commission of Colleges (SACSCOC),
    • Western Association of Schools and Colleges (WASC) Senior College University Commission (WSCUC)
  • We will verify your transcript and diploma with your college as part of the application process. This is a firm requirement.

EXPERIENCE

  • Five (5) years of administrative support experience in a fast-paced environment with a preference for DoD industry related experience.

CLEARANCE

  • Ability to obtain a security clearance, if required.
  • A background check including degree verification and a post offer drug screen will also be required.

LOCATION

  • The work location is Charleston, SC, with 0-5% travel expected.

SCHEDULE

  • Hybrid position with some remote work depending on office coverage needs. In-office work will be approximately 2-3 days per week.
  • Variable schedule position (Approximately 20 hours per week)

COMPENSATION

  • Hourly rate dependent on level of experience.

EQUAL OPPORTUNITY EMPLOYER

Fathom 4. LLC. is an equal opportunity and affirmative action employer that does not discriminate in employment. All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, age, sexual orientation, gender identity, or national origin, disability or protected veteran status.