Administrative Assistant
1 month ago
Job Description – The Administrative Assistant will primarily focus on supporting the management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Assistant will also work resolving issues and executing on special requests. The successful Administrative Assistant will work with vendors and team members to ensure procedures are followed. Additional responsibilities for the Administrative Assistant include the following:
Responsibilities Include:
- Answering phones, greeting visitors, and providing administrative support to the management team.
- Preparing and updating files ensuring completeness and accuracy.
- Maintains calendar, triages incoming calls/correspondence and priority requests.
- Assisting and coordinating that all key assignments, deadlines, and projects are met.
- Utilizes strong organizational skills to manage multiple tasks and rapidly changing priorities. Keeps management team informed of progress or delays.
- Schedules and coordinates meetings for the management team, scheduling and setting up conference rooms, coordinating audio/visual needs and handouts, making food arrangements and communicating with team members as required.
- Draft correspondence as directed. This drafting requires a command of the English language as well as working knowledge of business letter formatting and grammar.
- Orders and renews subscriptions and processes dues payments.
- Reconciles purchasing cards and expense reports.
- Coordinates and confirms conference reservation and related travel arrangement for management team.
- Preparing presentations for the department and responding to correspondence on the management team’s behalf.
- Preparing expense reports and ensuring appropriate approvals are timely and submitted properly.
Position Requirements
- 2 years of previous Administrative Assistant experience
- Highly proficient in Microsoft Word, Excel, PowerPoint and Outlook.
- Professional, reliable, flexible and have a positive, can-do attitude.
- Excellent attention to detail with strong customer service skills and ability to prioritize
- Ability to communicate well in both written and verbal communication forms.
- Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.
Education
- Bachelor’s degree preferred or similar work experience
Benefits
- Medical, Dental, and Vision
- $24 - $27/Hrly
-
Office Administrator/marketing Assistant
1 day ago
Walnut Creek, United States Vanguard Cleaning Systems of Northern and Southern CA Full time**Are You The Office Administrator Vanguard Cleaning Systems Is Looking For?** Are you an individual who enjoys providing high-level Marketing, Administrative Duties and Customer Service support? Do you enjoy staying organized and helping other businesses grow their business? Do you thrive in a small and very friendly office environment? If so, we would...
-
Administrative Assistant III
1 month ago
Walnut Creek, California, United States Bank of America Full timeJob Description:At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day.One of the keys to driving Responsible Growth is being a great place to work for our...
-
Office Administrator/Marketing Assistant
1 day ago
Walnut Creek, United States Vanguard Cleaning Systems of Northern and Southern CA Full timeAre You The Office Administrator Vanguard Cleaning Systems Is Looking For? Are you an individual who enjoys providing high-level Marketing, Administrative Duties and Customer Service support? Do you enjoy staying organized and helping other businesses grow their business? Do you thrive in a small and very friendly office environment? If so, we would...
-
Executive Administrative Assistant
6 days ago
Walnut Creek, United States Effectiff LLC Full time**TEAM ASSISTANT (ON-SITE)** We are currently seeking a dynamic individual to join our team as a Team Assistant. In this role, you will provide comprehensive support to the team and directly assist the CEO. The position involves two main areas of responsibility: team support and CEO support. This is a full-time office-based position, working five days a...
-
Administrative Assistant
1 month ago
Walnut, United States American English College Full timeWe are an administration of culturally diverse, friendly, and smart individuals, looking to make a positive difference in the lives of our student body. **Administrative** - Help with daily administrative duties: handling confidential documents, organization, correspondence, and other clerical duties - Be able to relay basic school policies, student...
-
Center Assistant
4 weeks ago
Walnut Creek, United States Sylvan Learning Full timePart-time Center Assistant is a pivotal member of our team, the Center Assistant plays a crucial role in orchestrating the seamless execution of daily administrative operations at our center. This individual stands as the welcoming face of Sylvan Learning and embodies our dedication to providing a warm, positive experience for both prospective and existing...
-
Medical Records Assistant
1 month ago
Walnut Creek, United States Rossmoor Post Acute Full timeReceive and follow work schedule/instructions from your supervisor and as outlined in our established policies and procedures. - Assist in organizing, planning and directing the medical records department in accordance with established policies and procedures. - Assist the Medical Records/Health Information Consultant as required. - Maintain minutes of...
-
Dental Assistant
2 days ago
Walnut Creek, United States Kourosh Harandi DDS MS Inc Full timeJob DescriptionJob DescriptionBenefits/PerksCareers Advancement OpportunitiesFlexible SchedulingCompetitive CompensationJob SummaryWe are seeking a qualified and caring Dental Assistant to join our team! As a Dental Assistant, you will provide top-notch dental care that makes our clients feel like family. You will provide assistance to the dentist during...
-
Assistant Preschool Director
4 weeks ago
Walnut Creek, United States Walnut Creek Presbyterian Church Full timeJob DescriptionJob DescriptionWalnut Creek Presbyterian Church Preschool seeks an enthusiastic Assistant Director to join our amazing team! This opportunity invites you to work on a collaborative team and make a difference in the lives of children as they embark on their first classroom experience. We are looking for a warm, organized, and charismatic...
-
Surgical Assistant
3 days ago
Walnut Creek, United States ClearChoice Dental Implant Centers Full time**Advance Your Career with ClearChoice as a Surgical Assistant!** Serve patients in life changing implant dentistry, while advancing your career within a positive employee-centered culture. We’re searching for passionate, team-oriented individuals who thrive in a fast-paced environment! At ClearChoice it is about more than restoring teeth; it’s about...
-
Executive Assistant Office Manager
1 week ago
Walnut Creek, United States Dali & Associates Recruiting Full timeOur client, SBJ Capital (SBJ) is a private investment firm that focuses on equity investments in business services and healthcare services companies. SBJ provides thoughtful strategic advice, domain expertise and a partnership-oriented approach to support the goals of entrepreneurs, owners and management teams. SBJ was founded by an experienced team of...
-
Executive Assistant Office Manager
2 weeks ago
Walnut Creek, United States Dali & Associates Recruiting Full timeOur client, SBJ Capital (SBJ) is a private investment firm that focuses on equity investments in business services and healthcare services companies. SBJ provides thoughtful strategic advice, domain expertise and a partnership-oriented approach to support the goals of entrepreneurs, owners and management teams. SBJ was founded by an experienced team of...
-
Administrative Assistant
4 weeks ago
Goose Creek, United States Dialysis Clinic, Inc. Full timeOverview Dialysis Clinic, Inc. is recruiting top talent interested in supporting our nonprofit mission to prioritize individualized care for patients facing chronic kidney disease. Our mission states “the care of the patient is our reason for existence,” and our dedicated team embodies our sole purpose during every patient interaction. We seek...
-
Volunteer Administrative Assistant
1 day ago
Goose Creek, United States Goose Creek Rural Fire Department Full timeAbout Us The Goose Creek Rural Fire Department is a combination paid/volunteer fire department in Berkeley County, South Carolina. Our primary coverage area is the unincorporated areas of Goose Creek. We provide full-time coverage with both part-time and volunteer staff. We protect a district of over 600 residential homes, 5 shopping centers, 3 schools, 13...
-
Volunteer Administrative Assistant
2 days ago
Goose Creek, United States Goose Creek Rural Fire Department Full timeJob DescriptionJob DescriptionAbout UsThe Goose Creek Rural Fire Department is a combination paid/volunteer fire department in Berkeley County, South Carolina. Our primary coverage area is the unincorporated areas of Goose Creek. We provide full-time coverage with both part-time and volunteer staff. We protect a district of over 600 residential homes, 5...
-
Assistant Community Manager
1 day ago
Walnut Creek, United States JKL Corporation Full timeJob DescriptionJob DescriptionJKL Corporation is now hiring a part-time Assistant Community Manager for our Kingston Place Apartments property. We are looking for an energetic, hard working, and dedicated individual to join our growing team. You can expect 20-28 hours per week on the job, which can potentially lead to further opportunities with our...
-
Full-time Nurse Manager
4 weeks ago
Walnut Creek, United States Surgery Partners Full timeJob Summary: The Pre-op/PACU Manager, in collaboration with the Administrator, is responsible for leading day-to-day operations to facilitate organizational success related to clinical strategic goals and objectives in accordance with sound general management principles, regulatory and accreditation standards, and the facility mission, vision and values....
-
Full-time Nurse Manager
3 days ago
Walnut Creek, United States Surgery Partners Full timeJob Summary: The Pre-op/PACU Manager, in collaboration with the Administrator, is responsible for leading day-to-day operations to facilitate organizational success related to clinical strategic goals and objectives in accordance with sound general management principles, regulatory and accreditation standards, and the facility mission, vision and values....
-
Legal Secretary
1 day ago
Walnut Creek, United States Law Office Of Cox & Associates Full timeJob DescriptionJob DescriptionWe are seeking a Legal Secretary to become a part of our team! You will provide overall support to attorneys' administrative needs. Must be a local candidate. This position is in person with a hybrind option after a 3 month probationary period.Responsibilities:Conduct research to support legal proceedingsAssist with the...
-
Patient Service Representative 2
2 weeks ago
Walnut Creek, United States Healthcare Employee Services LLC Full timeJob DescriptionJob Description As a Patient Service Representative at PRN Physical Therapy, you'll be an essential part of our team, providing exceptional customer service and administrative support to ensure a smooth and positive experience for our patients. Essential Job Functions: Patient Interaction: Greet and welcome patients with...