Administrative Assistant, Community Based

4 weeks ago

New York, United States CAMBA Full time
Job DescriptionJob Description

Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City. CAMBA serves more than 65,000 individuals and families each year, citywide, including almost 13,000 youth. Our 180+ programs in over 100 locations improve the lives of a diverse cross section of New Yorkers. From homelessness prevention in Staten Island to supportive housing in the Bronx; from employment training in Manhattan to after school programs and college access in Brooklyn; from family shelter and support in Queens to increasing affordable housing across the city, CAMBA provides holistic services to help struggling New Yorkers stabilize their lives and become self-sufficient.

Summer Youth Employment Program (SYEP): Through this New York City Department of Youth and Community Development sponsored program, CAMBA places youth ages 16 to 21 in minimum wage work experiences, and oversees their employment. Youth work for seven weeks during July and August, and placements are made in both public agencies and private non-profits. Types of work include clerical, custodial, teacher’s aides, library assistants, hospital and recreational aides. As a project sponsor since 1995, CAMBA distributes applications, conducts intake, develops jobs, and monitors employment.

Position: Administrative Assistant

Reports To: Supervisor II

Location: 2211 Church Avenue, Brooklyn, NY 11226

What The Administrative Assistant Does:

  • Copy, collate and file correspondence and various documents weekly.
  • Organize and maintain filing system(s).
  • Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities.
  • Record, type and distribute minutes of meetings.
  • Enter data into automated management information system
  • Ensure all agency forms, staff directory, and profiles are updated weekly.
  • Ensure that fax and copy machines are in working condition.
  • Monitor, troubleshoot, and track all office equipment maintenance issues.
  • Schedule all office equipment repairs and servicing as needed.
  • Prepare, submit and track all MIS requests for assistance.
  • Post, monitor and secure information on all employee and/or client bulletin boards.
  • Collect and track employee time and attendance/vacation/comp-time and record into log.
  • Provide purchasing/procurement support (i.e.-reconcile purchase orders and invoices).
  • Order, receive, track, store and distribute office supplies.
  • Assist with the audit of all employees time and attendance data.
  • Deliver all employee time sheets to the Payroll department.
  • Coordinate and assign staff mail boxes as needed.
  • Conduct mail pick ups and/or deliveries.
  • May facilitate, monitor and log client’s business phone usage.
  • May coordinate, plan and participate in special events.
  • May provide administrative support to upper management staff (DED, ADD, PD, APD, and PM).
  • May arrange and coordinate travel schedules and reservations, and prepare travel vouchers.
  • May update appointment calendars.

Minimum Education/Experience Required:

  • High school diploma or G.E.D. or equivalent experience.

Other Requirements:

  • Must obtain Dept. of Education fingerprint clearance
  • Ability to maintain fingerprint clearance throughout the duration of employment.
  • Proficient experience using Microsoft Office software and knowledge of databases.
  • Ability to type 45 words per minute.

Compensation: $20.00 hourly
When salary ranges are listed, the range would represent the low and high end for the applicable position & program. The salary offered would be based on various factors unique to each program and candidate. This includes but is not limited to experience, education, budget and/or program size, internal equity, skills and other factors that may be required for the position and organization. 

Status: Full-time/Temp (30 hours per week) (From March 24th to August 30th)

CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation.

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