Administrative Assistant

3 weeks ago

New York, United States Asian American Federation Full time

Founded in 1989, the Asian American Federation (AAF) is one of the strongest leadership voices advocating for better policies, services, and funding that lead to more justice and opportunity for Asian immigrants, one of the most historically under-resourced communities in New York City. As an umbrella leadership organization, we represent 70 community-based organizations serving 1.5 million Asian New Yorkers, the fastest-growing population in the city.

Reporting to the Operations Manager, AAF is seeking a highly skilled and experienced Administrative Assistant to support its two offices in Manhattan and Queens. The Administrative Assistant will be responsible for greeting clients and other guests; handling all administrative tasks to ensure the office operates smoothly; and providing administrative support to the Human Resources/Operations Team, Grants and Contract Team, Development Team, and possibly to other teams under the discretion of the Operations Manager.

This position is hybrid, with some evening/weekend hours on occasion.

**Major responsibilities will include**:

- Assist in administrative duties of monitoring policies and procedures to make sure staff are in compliance
- Maintain working knowledge and provide assistance in the supervision of the day-to-day operations
- Greet guests promptly and in a professional manner, directing them to the appropriate staff person or providing them with other general support as needed
- Provide project support as needed for administrative/operation teams in order to meet organizational goals and objectives in a timely manner
- Manage inventory of office supplies and equipment, and order or purchase additional supplies and equipment for multiple office locations, as needed
- Organize and maintain common areas in office
- Assist with preparation and logistics of events and site visits as needed
- Serve as main point of contact for onsite vendor visits and other vendor management duties
- Liaise with IT consultant and assist staff with basic IT issues
- Conduct data entry to maintain and update records
- Handle sensitive information in a confidential manner

**Qualifications**:

- Bachelor’s degree required, or equivalent years of relevant experience
- A minimum of 1-2 years of relevant experience in one or more of the following areas: office administration, operations support, and/or program administration
- Exceptional organizational skills, with demonstrated ability to manage concurrent multiple assignments, meet tight deadlines, and prioritize accordingly
- Strong written and verbal communication skills, with exceptional attention to detail
- Ability to be proactive and resourceful when issues arise
- Ability to work both independently and collaboratively
- Tech savvy, with proficiency in Microsoft Office suite, Google Workspace, and Zoom required
- Hands-on experience with office equipment (e.g., copiers, printers)
- Fluency in an Asian language is a plus
- Demonstrated commitment to Asian American communities and AAF’s mission

All new hires must be vaccinated and must stay up-to-date with COVID-19 vaccines unless they have been granted a reasonable accommodation for religion or disability. If you are offered a position with AAF, this requirement must be met by your date of hire, unless a reasonable accommodation for exemption is received and approved by AAF.

**Compensation**: Salary range is from $28/hour, commensurate with experience. Comprehensive benefits package includes generous paid time off, health, dental, vision, life, and disability insurance, as well as a 403(b) plan.

Pay: $28.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

**Experience**:

- Clerical: 1 year (required)

Ability to Commute:

- New York, NY 10005 (required)

Ability to Relocate:

- New York, NY 10005: Relocate before starting work (required)

Work Location: Hybrid remote in New York, NY 10005

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