Office & Event Coordinator

2 months ago

Boulder, United States Sterling Rice Group Inc Full time
Job DescriptionJob Description

Duties/Responsibilities:

We are looking for someone who will:

  • Provide critical logistics and administrative support to teams with on-site workshops and meetings, with tasks such as creating name badges, preparing welcome signs and event materials, assembling, and delivering gift bags, welcoming and directing workshop/event attendees as needed, setting up meeting rooms, and ensuring timely delivery, set-up, and breakdown of catering.
  • Assist SRG leaders and teams with administrative tasks, including organizing travel arrangements, completing expense reports, creating presentations, typing notes, scheduling meetings, etc.
  • Be the “keeper” of the SRG’s conference rooms and common areas, including keeping areas tidy and organized and proactively ordering and stocking supplies/refreshments as needed.
  • Be the owner of all shared calendars; this includes auditing, maintaining, and communicating all necessary information to ensure office and client facing events run smoothly.
  • Monitor pick-up and delivery of shipping, deliveries, and mail.
  • Coordinate with internal teams and ensure seamless execution of events and achieve desired outcomes.
  • Work with outside vendors and the building landlord on general cleaning/maintenance needs and the repair of equipment and furniture; manage invoice tracking and payments.
  • Vet and maintain our preferred vendors for hospitality, including travel, catering, supplies, gifts, and other services as needed; solicit team feedback and maintain quality control.
  • Manage and administer employee parking, ECO Passes, office/workspace assignments, and building access permits.
  • Manage our office safety programs, including COVID response, ergonomic set-ups, weather closures and communication, security, etc.
  • Be a positive culture creator as an active participant of SRG’s THRIVE team, assisting with all-company meetings and acknowledging employee milestones and celebrations.
  • Showcase exceptional multitasking abilities and attention to detail to manage office operations efficiently while also coordinating various events and activities.
  • Possess excellent communication skills and demonstrate a proactive approach to problem solving.
  • Create a professional and friendly environment for employees, clients, and guests; be the primary point of contact and hands-on support for all office questions and needs.
  • Perform other administrative projects and duties for various teams, as needed and time permits.
  • Flexibility to work outside regular business hours as needed to support events and meet deadlines.

Travel Requirements:

SRG has a hybrid work environment; given the duties of this role, this position will need to work primarily onsite in our downtown Boulder office 40 hours a week.

Required Education and Experience:

  • Highschool diploma or equivalent.
  • Proven experience in office management, administrative support, and event coordination.
  • Bachelor's degree in business administration, hospitality management, or a related field is a bonus.

Physical Requirements & Working Conditions:

While performing duties, you may be regularly required to sit for prolonged periods of time, stand, and walk. You may need to lift and/or move packages and/or furniture up to 25 pounds. Our SRG office is climate controlled, wheelchair accessible, and inclusive to all. We pride ourselves in our human forward approach and will happily discuss any accommodations necessary.

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