Document Specialist I

2 months ago

Temecula, United States Talentrupt RPO Full time
Job DescriptionJob Description

Job Title: Document Specialist I

Location: Temecula, CA

Duration: 12 months

Description:

Provides a variety of technical services to support customs and trade compliance at the site/division level, ensuring compliance with all relevant customs regulations and trade laws and regulations, including 19CFR, 15CFR, FDA, USDA, and other US regulatory agency requirements. Supports department by applying basic understanding of regulations to address a variety of import/export compliance issues, including tariff classification, Customs valuation, FDA inquiries, and other regulatory requirements. Depending on the site/division, incumbents may specialize in import and/or export related activities. Will learn and apply basic skills of import/export regulations and requirements to support business needs.
Will ensure each file has an HTSUS code and/or ECCN classifications and will address import and export compliance issues related to 19 CFR and 15 CFR.
Prepare import/export related documentation, which may include commercial invoices, export declarations, bills of lading, etc.
Ensure timely and accurate response to Broker Requests for Information and follow up to ensure resolution.
Communicate with shipment owners informing them of their shipment's status using the Track Trace and C2 systems.
Maintain and update site Item Master Log; work with site/division regulatory to ensure accuracy and completeness of FDA product codes and affirmation of compliance codes.
Conduct effective and timely transactional review/audit of all import/export records. Elevate issues requiring correction or further review to supervisor/manager.
Reviews will include using various systems to confirm data. The expectation is to be able to effectively know which system houses which data and navigate efficiently.
The import/export log is to be maintained daily and all entries in the logs are to be accurate and done immediately as a record is reviewed.
As applicable work with brokers to resolve broker/freight invoice issues/discrepancies.
Provide timely customer service to all incoming critical phone calls, miscellaneous phone calls, and emails.
Personally maintain knowledge on the latest Customs, FDA, and other government agency import regulations. Min 2 years, 2-3 years' experience in import/export operations, international business, or other related field.
Experience in import/export operations, international business, or other related field is preferred, but not required.
Sound problem solving abilities and close attention to detail required.
Effective communication (written and oral) and interpersonal skills are critical for this position.
Proficiency in database, Excel, SAP and other software programs.

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