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Senior Procurement Specialist

2 months ago

San Diego, United States SAN DIEGO WORKFORCE PARTNERSHIP INC Full time
Job DescriptionJob DescriptionThe San Diego Workforce Partnership is the leader for innovative workforce solutions in San Diego County. We fund and deliver job training programs that enable all job seekers to develop the skills and knowledge needed for in-demand careers. Our vision is that every business in our region has access to a skilled workforce and every job seeker has access to meaningful employment. We seek to earn trust and inspire growth in every action we take.

Position Summary

Under the supervision of the Director of Operations and Procurement, and in collaboration with the appropriate department, the Senior Procurement Specialist will ensure all federal, state and county applicable laws, regulations, and local policies are followed for all procurements. They will be familiar with federal, state (including Title I and California Employment Development Department (EDD) regulations), and private funding guidelines. The Senior Procurement Specialist will ensure adherence to all policies and processes. The Senior Procurement Specialist will work with the Director of Operations & Procurement to lead all contracts through project management and execution of contract processes with the appropriate departments. The Senior Procurement Specialist, along with the Director of Operations & Procurement, will act as the liaison between state, county, private partners, and key stakeholders, and serve as the primary point of contact with the California (EDD) for Title I (federal and applicable state) funded procurements.

Essential Functions    

  1. Apply multiple sources of law, including federal statutes and regulations, state regulations and policy, and the Federal Acquisition Regulation (FAR) to ensure compliance and completeness in a group of complex contracts.
  2. Use negotiation and communication techniques to conduct vendor negotiations in concert with a relevant director and post-award communication across a variety of contractual agreements.
  3. Manage locating key suppliers and negotiating purchasing agreements.
  4. Apply cost and price analysis techniques to compare proposals and apply industry practices to identify factors affecting contractor's costs to understand commercial pricing policies, comparative analysis, and price-based techniques.
  5. Mastering the contract process including contract evaluation, negotiation, approval, tracking and close-out.
  6. Use expert organizational skills to perform in a fast-paced, deadline-driven environment with changing priorities while multi-tasking and handling multiple contract negotiations simultaneously.
  7. Mentoring others and serving as a contract authority to outside departments.
  8. Take ownership of projects and organize, develop, and execute all project plans related to procurement.
  9. Ensure all documents, such as templates and process guides, are prepared, ready for use, updated and accessible.
  10. Develop timelines and appropriate documents in collaboration with appropriate staff and establish priorities to successfully manage projects and tasks to completion in a timely manner for procurement such as RFP & RFB.
  11. Prepares and presents PowerPoint presentations to explain the process to stakeholders.
  12. Maintain accurate and accessible document management of all contract documentation relating to responsibilities.
  13. Perform other related duties as assigned.

Job Requirements  

  • Bachelor’s degree in business management, finance or related.
  • 4-6 years’ experience in contracts administration or procurement in non-profit or government setting.
  • The ability to identify and mitigate risk in essential procurement processes.
  • Demonstrated project management skills, maintaining, and performing administrative and procurement responsibilities.
  • Proficiency in creating and managing processes and procedures.
  • Ability to interpret, clearly explain, and work within statutes, rules, regulations, and requirements to drive positive outcomes.
  • Excellent written, verbal, presentation, development, and public speaking skills.
  • Proven ability to maintain confidentiality and handle sensitive situations with solid judgment.
  • Ability to multitask, prioritize, and manage time efficiently.
  • Computer proficiency, particularly with the Microsoft Office suite, including Outlook, Word, Excel, and PowerPoint.

Fundamental Requirements

  • Master’s degree in business administration or finance
  • Understanding of EDD procurement directives.
  • Knowledge of Salesforce.
  • Financial management, forecasting and analyzing skills.
  • CIPS (Certificate of procurement and supply operations)

Our Values 

Collaboration:  

Engaging in inclusive, respectful relationships among colleagues, customers and community that foster the achievement of shared goals. 

Excellence:  

Driving quality, innovation and measurable outcomes through a customer-centered focus and a high-performance culture. 

Stewardship:  

Strategic, efficient, effective use of resources to meet the evolving needs of our customers and community with the highest levels of integrity. 

Inclusion:  

Taking responsibility for creating a culture where everyone is welcomed, heard, valued and empowered to fully participate and reach their full potential.  

Equity:  

Prioritizing those who have been systemically denied opportunity through policies, priorities, practices, and behaviors that result in access to opportunity for ALL colleagues, customers, and communities. 

We Love to Take Care of Our Workforce Associates–

We offer a great work environment, a culture that values individuality and inclusion, collaborative and innovative teams, and a competitive pay and benefits package. Our benefits include: PTO, PTO sell-back program, generous employer-paid benefits (platinum plans), company-paid learning and professional development program, pension plan and 457 retirement plan additional employee wellness work driven by diversity, equity and inclusion (DEI) and activities committees. Compensation for this position ranges from $34.56-$45.22.

In the spirit of pay transparency, we are excited to share the base salary range for this position. If you are hired at San Diego Workforce Partnership, your final base salary (within the pay range), will be determined based on factors such as education, knowledge, skills, and experience. In addition to those factors, we believe in the importance of pay equity and consider the internal equity of our current team members when determining any final offer. Please keep in mind that the range mentioned above is the full base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth. We also offer generous benefits and retirement plans.

At the Workforce Partnership, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, and the work that we do in the communities we serve. We are proud to be an equal opportunity workplace for all. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Auxiliary aids and services are available upon request to individuals with disabilities.

San Diego Workforce Partnership is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, ancestry, sex, gender, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, gender expression, marital status, or any other characteristic protected by applicable federal, state, or local law.

#WorkplaceDiversity #DiversityandInclusion #Diversity #Belonging #Workculture #DEIA #DiversityMatters #GenderEquality #InclusionMatters #DeservingExperiencedIndividual