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Administrative Assistant
2 months ago
SUMMARY
Reporting to the assigned HCV Program Director or Manager, the Administrative Assistant is responsible for performing a wide range of clerical and administrative duties necessary to support the assigned division with the HCVP Department.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned.
- Performs all duties in accordance with rules, regulations, and policies; may involve communication with other departments.
- Processes routine paperwork and/or enters data into a department log or database.
- Develops procedures and guidelines related to the filing and/or imaging of documents.
- Compiles information from various sources and prepares specialized reports as needed; formats reports according to department standards.
- Composes, edits, proofreads and prepares routine correspondence as directed.
- Performs administrative support activities such as maintaining files and central records, printing and duplication services, purchasing of supplies and equipment, and preparation of payroll or personnel records.
- Sorts and routes mail to proper divisions.
- Performs a variety of administrative tasks such as organizing appointment calendar and booking meeting rooms.
- Assists department personnel on special projects.
- Schedules and attends conferences and meetings and records and distributes meeting minutes.
- Greets incoming visitors and clients, determines the nature of their business, and directs them to appropriate staff.
- Answers, screen and routes all incoming telephone calls, answering routine questions or transferring to the appropriate staff.
- Takes messages in the absence of staff. Records the caller’s name, time of call, nature of business, and staff called.
- Other administrative duties as assigned.
Education and/or Experience
High School Diploma or G.E.D. is required. A minimum of three years of administrative support experience, with at least two in the Housing field; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed. Associates Degree is preferred.
EEO POLICY STATEMENT
HANO provides equal employment opportunity to all individuals regardless of race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, religion, physical or mental disability, sex (including pregnancy, childbirth, or related medical conditions), gender identity, or gender expression results of genetic testing, or service in the military or veteran status or any other status protected under applicable federal, state or local law. Discrimination of any type will not be tolerated.
