Floating Legal Administrative Assistant

2 weeks ago

Saint Louis, United States UB Greensfelder LLP Full time
Job DescriptionJob Description

UB Greensfelder LLP is an AM Law 200, super-regional firm law firm focused on exceeding client expectations and delivering superior, customized legal solutions. Created in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., the firm's 275 lawyers advise regional, national, and global businesses on a wide range of legal matters across more than 25 specialized practice and industry groups. UB Greensfelder has nine primary office locations, including Chicago; Cincinnati; Cleveland; Columbus, Ohio; Florida; New York; Southern Illinois; St. Louis; and Washington, DC.

UB Greensfelder, LLP has an opening for a full-time Floating Legal Administrative Assistant in the St. Louis office. This position will assist attorneys with the delivery of legal services and projects in both the Intellectual Property and Litigation (franchise, commercial, securities) areas of practice. Our staff focus on teamwork and supporting each other to better balance workloads. Therefore, strong teamwork and communication skills are highly desired.

Responsibilities Include:

  • Initiate conflict and work with attorney and conflicts department to open new matters including preparing template engagement letters for attorney review and revisions.
  • Preparation of template patent application documents, patent drawing flow diagrams and other simple figures (Power Point, Visio, Adobe, Solid Works).
  • Drafting, editing and proofing various legal documents and correspondence, including reporting letters for clients and foreign associates, USPTO correspondence and infringement opinion letters.
  • Generate docket reports in coordination with attorneys and paralegals to ensure all deadlines are met.
  • Calendar management, travel arrangements, time entry, transcription.
  • Electronic filing in MO/IL courts, case filing in firm document management system.
  • Various other administrative duties as assigned by attorneys and paralegals.

Qualified Applicants Will Have:

  • 3+ years of relevant work experience in a law firm environment required.
  • Experience with Microsoft Word, Excel and Adobe are required.
  • Experience with document management systems and time-entry software preferred.
  • Excellent time management and organizational skills with ability to meet deadlines in fast-paced environment.
  • High level of attention to detail, ability to proofread and strong communication skills, both written and verbal required.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs. If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder places a high value on diversity and is committed to cultivating an equitable and inclusive environment where all of our employees can thrive. Candidates from diverse backgrounds are strongly encouraged to apply.

Equal Opportunity Employer

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