Current jobs related to Property Coordinator - San Jose - Ascend

  • Property Coordinator

    2 weeks ago

    San Jose, California, United States TORP Group Full time

    Job OpportunityWe are seeking a highly organized and detail-oriented Property Assistant to join our team at TORP Group. As a Property Assistant, you will play a crucial role in supporting our Property Manager in maintaining a high-quality service to our tenants and employees.Key Responsibilities:Provide exceptional customer service to tenants and...

  • Senior Property Manager Commercial

    2 weeks ago

    San Jose, California, United States Premier Property Management Full time

    Job OverviewThe Senior Property Manager plays a critical role in the fiscal and operational success of the building, working independently and as part of an extended team to ensure the building's financial management and reporting are accurate and timely.Key Responsibilities:Manage landlord, tenant, and vendor relationships through excellent written and oral...

  • Property Associate

    6 days ago

    San Diego, California, United States Fairgrove Property Management Full time

    Job DescriptionAbout Fairgrove Property Management:Fairgrove Property Management provides industry-leading residential property management services to real estate investors and residents throughout Southern California. Founded in 1976, the Irvine, CA-based company makes owning investment properties profitable and effortless. Four decades of experience in the...

  • Property Operations Manager

    2 weeks ago

    San Francisco, California, United States PURE Property Management Full time

    Job Title: Property Operations ManagerPURE Property Management is seeking a highly skilled Property Operations Manager to join our team.Job Summary:The Property Operations Manager is responsible for overseeing all property operations, ensuring maximum occupancy levels and property values. This role requires strong leadership and organizational skills, as...

  • Assistant Property Manager

    1 month ago

    San Francisco, California, United States Lincoln Property Company Full time

    Job SummaryWe are seeking a highly skilled Assistant Property Manager to join our team at Lincoln Property Company. As a key member of our property management team, you will be responsible for the administration of all tenant leases, billing, and collecting tenant receivables. You will also generate monthly reports for owners, prepare vendor service and...

  • Property Assistant or Assistant Property Manager

    2 weeks ago

    San Jose, United States TORP Group Full time

    Have experience in commercial property management and looking to grow your career? Enjoy working with people and learning the operations of a business? THEN this is the job for YOU!! Bay Area based commercial third-party management company is looking to add a Property Assistant or Assistant Property Manager to a beautiful portfolio based out of downtown San...

  • Property Coordinator

    4 weeks ago

    San Francisco, California, United States TORP Group Full time

    Job OpportunityWe are seeking a highly organized and detail-oriented Property Coordinator to join our team at TORP Group in San Francisco. As a Property Coordinator, you will play a critical role in supporting our tenants and ensuring the smooth operation of our commercial properties.Key Responsibilities:Provide exceptional customer service to tenants,...

  • Property Operations Manager

    2 weeks ago

    San Francisco, California, United States PURE Property Management Full time

    {"title": "Property Operations Manager", "description": "Job SummaryPURE Property Management is seeking a highly skilled Property Operations Manager to join our team. As a key member of our management team, you will be responsible for overseeing all aspects of property operations, ensuring maximum occupancy levels and property values.Key...

  • Property Operations Manager

    2 weeks ago

    San Francisco, California, United States PURE Property Management Full time

    Job Title: Property Operations ManagerPURE Property Management is seeking a highly skilled Property Operations Manager to join our team. As a key member of our management team, you will be responsible for overseeing the day-to-day operations of our properties, ensuring that they are well-maintained and running smoothly.Key Responsibilities:Conduct regular...

  • Regional Property Operations Manager

    5 hours ago

    San Francisco, California, United States PURE Property Management Full time

    Job Summary:PURE Property Management is seeking a skilled Residential Property Manager to oversee the day-to-day operations of our properties. As a key member of our team, you will be responsible for ensuring the smooth management of our rental properties, including rent collection, maintenance coordination, and lease administration.Key...

  • Assistant Property Manager

    1 week ago

    San Antonio, Texas, United States Avita Property Management Full time

    Job DescriptionAvita Alamo Heights is seeking a highly skilled Assistant Property Manager to join its team. As a key member of the property management team, the successful candidate will be responsible for assisting the Property Manager in day-to-day operations, ensuring the community generates satisfactory cash flow, and maintaining the property in...

  • Property Manager

    1 week ago

    San Jose, California, United States Ascend Full time

    Job DescriptionThe Property Manager at Ascend Talent Solutions is responsible for overseeing the day-to-day operations of the building, ensuring the fiscal and operational success of the property. This includes managing the property management team, developing annual property budgets, and preparing monthly reports. The ideal candidate will have excellent...

  • Property Administrator

    4 weeks ago

    San Jose, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are in search of a Property Administrator to join our team located in San Jose, California. The role involves managing daily operations of residential or commercial properties and ensuring a safe and attractive environment for tenants. This position offers a long-term contract employment opportunity.Responsibilities:•...

  • Property Coordinator

    2 weeks ago

    San Francisco, California, United States Ascend Full time

    Job OverviewAscend Talent Solutions is seeking a highly organized and detail-oriented Administrative Coordinator to support our property management team. As a key member of our team, you will be responsible for providing exceptional customer service, managing administrative tasks, and ensuring the smooth operation of our properties.Key...

  • Assistant Property Manager

    2 weeks ago

    San Jose, California, United States Ascend Full time

    Job DescriptionThe Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful fiscal and real property management of the building. The primary responsibilities for the Assistant Property Manager will be actively participating in the preparation of...

  • Property Coordinator

    4 weeks ago

    San Francisco, California, United States Ascend Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Ascend Talent Solutions. The successful candidate will provide exceptional support to our property management team, ensuring seamless day-to-day operations and exceptional customer service.Key ResponsibilitiesProvide administrative support to the...

  • Property Coordinator

    2 months ago

    San Francisco, California, United States Ascend Full time

    Job SummaryThe Administrative Coordinator will play a vital role in supporting the property management team at Ascend Talent Solutions. This position requires excellent customer service skills, attention to detail, and the ability to prioritize tasks effectively.Key ResponsibilitiesAdministrative Support: Provide administrative support to the property and...

  • Property Manager

    2 weeks ago

    San Jose, California, United States Transwestern Full time

    Job SummaryTranswestern Real Estate Services is seeking a highly skilled Property Manager to join our team. As a Property Manager, you will be responsible for overseeing the day-to-day operations of a commercial building, including financial activities, tenant relationships, and vendor management. Key ResponsibilitiesManage all aspects of property...

  • Commercial Property Manager

    6 days ago

    San Jose, California, United States Ascend Full time

    Job DescriptionAt Ascend, we are seeking a highly skilled Commercial Property Manager to oversee the day-to-day operations of our properties. The ideal candidate will have a strong background in finance and building operations, with excellent analytical and problem-solving skills.Key Responsibilities:Manage property budgets and financial reporting, working...

  • Property Coordinator

    2 weeks ago

    San Francisco, California, United States Ascend Full time

    Job OverviewAscend Talent Solutions is seeking a highly organized and detail-oriented Administrative Coordinator to support our property management team. As a key member of our team, you will be responsible for providing exceptional customer service to tenants, preparing and updating lease files, and managing certificates of insurance.Key...

Property Coordinator

5 months ago

San Jose, United States Ascend Full time
Job DescriptionJob DescriptionAscend Talent Solutions Job Description

Job Description – The Tenant Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Tenant Coordinator will also work with tenants resolving issues and executing on special requests. The successful Tenant Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Tenant Coordinator include the following: Responsibilities Include:
  • Provides direct administrative support to Director, Operations (Account Manager), Chief Engineer (CE) and tenants as needed
  • Serves as the main point of contact (POC) for service requests from tenants
  • Entry of tenant service requests into work order system
  • Ensures that 100% of the Certificate of Insurance (COI) for tenants and contractors are accurate and in compliance with standards
  • Responsible for the overall cleanliness of the reception, lobby, and applicable work area
  • Assists in management audits and prepares all files and records in preparation for the audit
  • Prepare and send all in and outgoing mail and packages
  • Internal and external correspondence
  • Create, maintain, review, purge and forward files to appropriate storage location in accordance with company record retention policy
  • Update and file all documents for vendors and customers and ensure that contract and lease administration files are accurate and up to date
  • Maintain and update employee, clients and customer contact databases
  • Organize departmental meeting and travel arrangements
  • Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel.
  • Manages the new tenant welcome and orientation program
  • Revises and distributes updated property manuals (as needed) within the portfolio with the assistance of the property team members. Property manuals include, but are not limited to the Tenant Handbook, Team Handbook, Hazard Communication Program, Building and Tenant Emergency Response Manuals, Space Utilization Guide and Lease Summary Book
  • Ad hoc administrative requests
  • Process all aspects of accounts receivable
  • Obtain completed W-9 forms from all vendors
  • Initiates cost reduction programs relative to office supplies, equipment and furnishings and maintain such
  • Negotiates office equipment leases and maintenance agreements while ensuring technological advancement of support systems fall within budget guidelines
  • Coordinates timely repair and maintenance of office equipment
  • Tracks budget line items relating to administrative account purchases and resolves negative variances relative to budget
  • Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are processed correctly on a monthly basis
  • Ensure engineers take monthly readings from electric meters for tenants that have supplemental units.
  • Enter data on tracking spreadsheet, calculate what is owed, bill the tenants, and add charges to monthly manual adjustment
  • Prepare invoices to be billed back to clients and send out accordingly for payment.
Position Requirements
  • 2+ years of previous Coordinator experience with commercial real estate experience a real plus
  • Highly proficient in Microsoft Word, Excel, and Outlook.
  • Professional, reliable, flexible and have a positive, can-do attitude.
  • Excellent attention to detail with strong customer service skills and ability to prioritize
  • Ability to communicate well in both written and verbal communication forms.
  • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.
  • Interest in real estate.
Education
  • Bachelor’s degree and similar work experience
Benefits
  • Medical, Dental, and Vision
Compensation
  • $25 - $28/Hrly