Administrative Assistant

4 weeks ago

Stony Brook, United States NORTH SHORE MONTESSORI SCHOOL Full time
Job DescriptionJob DescriptionBenefits:
  • 401(k)
  • Dental insurance
  • Employee discounts
  • Paid time off
  • Vision insurance


North Shore Montessori School is seeking a detail oriented, organized, and personable Administrative Assistant to join our team. This position requires the candidate to be able to multi-task in a fast paced educational environment. Must love children and be an advocate for early childhood education.

Job Description

MANAGEMENT
  • Conserves Head of School's time by reading, researching, and routing correspondence; drafting emails, letters and documents; collecting and analyzing information; initiating telecommunications.
  • Welcomes visitors by greeting them, in person or on the telephone; answering or directing inquiries.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Delegates projects to appropriate office staff as per their job descriptions and area of knowledge; follows up to ensure that deadlines are met.
  • Provides historical reference by developing and utilizing filing and retrieval systems & maintaining the school timeline of events
  • Develops surveys and compiles relevant data related to the health of the school for analysis by the HoS and Board of Trustees
  • Maintain and prepare paperwork while acting as a liaison for:
    • Executive Committee
    • Head of School
    • Landlord
    • Class Parent Organization
PROGRAMS


  • Prepares all paperwork related to the enrollment process
  • Support classroom teachers, specials teachers and extracurricular staff
  • Schedule and coordinate enrichment programs
  • Assign staff daily based on the needs of the programs
OPERATIONS MANAGEMENT/ OCFS REGULATIONS


  • Implement and manage the flow and function of the operations of the office environment
  • Conducts all necessary paperwork related to the screening of prospective candidates for employment as required by OCFS
  • Ensures that student admissions paperwork is prepared as per OCFS regulations
  • Supports the Head of School in ensuring that OCFS regulations are met throughout the building
  • Executes Monthly Fire Drills and Bi Annual Lock Down Drills with the HoS
HEAD OF SCHOOL/BOARD PARTNERSHIP


  • Organizes and maintains records of motions and minutes from monthly Board Meetings
Experience: The Administrative Assistant must have a minimum of three years of experience working in a fast-paced Office environment. Experience in an educational office setting is a plus.


Required Qualifications:


  • Bachelors of Science in Office Administration or other related field of study
  • Background check as per OCFS
  • Proficient in Google Workspace and Microsoft Office
  • Working knowledge of administrative and clerical procedures and systems, administrative writing skills, excellent verbal communication, managing files and records, time management, designing forms, equipment maintenance, maintaining the schools website and social media and other office procedures
  • Maintenance of Early Childhood education training required by OCFS
Other Considerations:
This position will require occasional weekend and evening attendance at special events and meetings as outlined in the offer letter.

  • Administrative Assistant

    23 hours ago

    Stony Brook, United States Stony Brook Administrative Services Full time

    **Responsibilities**: Perform duties of a secretary utilizing specific knowledge of medical terminology and all office policies and procedures. **Job Functions**: - Answer incoming calls. - Triage phone calls and determine if urgent, give call to physician or nurse immediately. Handle all calls with confidence, compassion and efficiency. - Make...

  • Lead Administrative Assistant

    2 weeks ago

    Stony Brook, United States Stony Brook Administrative Services Full time

    **Responsibilities**: Perform duties of a secretary utilizing specific knowledge of medical terminology and all office policies and procedures. **Essential Job Functions**: - Answer incoming calls. - Triage phone calls and determine if urgent, give call to physician or nurse immediately. Handle all calls with confidence, compassion and efficiency. - Make...

  • Administrative Assistant

    3 weeks ago

    Stony Brook, United States NORTH SHORE MONTESSORI SCHOOL Full time

    Job DescriptionJob DescriptionNorth Shore Montessori School is seeking a detail oriented, organized, and personable Administrative Assistant to join our team. This position requires the candidate to be able to multi-task in a fast paced educational environment. Must love children and be an advocate for early childhood education.Job...

  • Administrative Assistant

    1 month ago

    Stony Brook, United States NORTH SHORE MONTESSORI SCHOOL Full time

    Job DescriptionJob DescriptionNorth Shore Montessori School is seeking a detail oriented, organized, and personable Administrative Assistant to join our team. This position requires the candidate to be able to multi-task in a fast paced educational environment. Must love children and be an advocate for early childhood education.Job...

  • Administrative Assistant

    3 weeks ago

    Stony Brook, United States NORTH SHORE MONTESSORI SCHOOL Full time

    Job DescriptionJob DescriptionBenefits:401(k)Dental insuranceEmployee discountsPaid time offVision insuranceNorth Shore Montessori School is seeking a detail oriented, organized, and personable Administrative Assistant to join our team. This position requires the candidate to be able to multi-task in a fast paced educational environment. Must love children...

  • Administrative Assistant

    1 month ago

    Stony Brook, United States NORTH SHORE MONTESSORI SCHOOL Full time

    Job DescriptionJob DescriptionBenefits:401(k)Dental insuranceEmployee discountsPaid time offVision insuranceNorth Shore Montessori School is seeking a detail oriented, organized, and personable Administrative Assistant to join our team. This position requires the candidate to be able to multi-task in a fast paced educational environment. Must love children...

  • Administrative Assistant

    2 weeks ago

    Stony Brook, United States NORTH SHORE MONTESSORI SCHOOL Full time

    **Benefits**: - 401(k) - Dental insurance - Employee discounts - Paid time off - Vision insurance **Job Description**: **MANAGEMENT** - Welcomes visitors by greeting them, in person or on the telephone; answering or directing inquiries. - Maintains customer confidence and protects operations by keeping information confidential. - Delegates projects to...

  • Administrative Assistant

    5 days ago

    Stony Brook, United States SB Clinical Practice Management Full time

    Overview: **Administrative Assistant - **Stony Brook Orthopaedic Associates, UFPC** **Location: Stony Brook, NY** **Schedule: Full Time** **Days/Hours**:Monday - Friday; 8:30 AM - 5 PM **Pay: $21.92 - $27.40** Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and...

  • Administrative Assistant

    2 weeks ago

    Stony Brook, United States SB Clinical Practice Management Full time

    Overview: **Administrative Assistant - **New York Spine & Brain Surgery, UFPC** **Location: Stony Brook, NY** **Schedule: Full Time** **Days/Hours**:Monday - Friday; 8:30 AM - 5 PM **Pay: $21.92 - $27.40** Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and education....

  • Administrative Assistant

    3 weeks ago

    Stony Brook, United States Tempositions, Inc. Full time

    Description We are working with a large institution in Suffolk County who is looking for a professional administrative assistant with excellent customer service skills and computer skills for a long term assignment.. This is a client facing position where professionalism is key.   Job duties Answer phones Meet and...

  • Administrative Assistant

    4 weeks ago

    Stony Brook, United States Elite Mente LLC Full time

    Job DescriptionJob DescriptionVCS is looking for Administrative Assistant job position in Stony Brook, NY.Pay Rate: $25/hourContract: 6 Months with possible extensionLocation: Onsite Stony Brook, NYShift: Day Monday-Friday 8 AM - 4 PMUS Citezen OnlyJob Duties: Answering phone and email, managing calendar for department and director, assisting with events,...

  • Administrative Assistant

    3 weeks ago

    Stony Brook, United States Elite Mente LLC Full time

    Job DescriptionJob DescriptionVCS is looking for Administrative Assistant job position in Stony Brook, NY.Pay Rate: $25/hourContract: 6 Months with possible extensionLocation: Onsite Stony Brook, NYShift: Day Monday-Friday 8 AM - 4 PMUS Citezen OnlyJob Duties: Answering phone and email, managing calendar for department and director, assisting with events,...

  • Administrative Assistant

    7 days ago

    Stony Brook, New York, United States Tempositions, Inc. Full time

    We are working with a large institution in Suffolk County who is looking for a professional administrative assistant with excellent customer service skills and computer skills for a long term assignment..This is a client facing position where professionalism is key. Job dutiesAnswer phonesMeet and greetAssist team members who come into the office.Handle a...

  • Administrative Assistant

    2 months ago

    Stony Brook, United States TemPositions Full time

    We are working with a large institution in Suffolk County who is looking for a professional administrative assistant with excellent customer service skills and computer skills for a long term assignment..This is a client facing position where professionalism is key.  Job dutiesAnswer phonesMeet and greetAssist team members who come into the office.Handle a...

  • Administrative Assistant

    3 weeks ago

    Stony Brook, United States Tempositions, Inc. Full time

    Description We are working with a large institution in Suffolk County who is looking for a professional administrative assistant with excellent customer service skills and computer skills for a long term assignment.. This is a client facing position where professionalism is key.   Job duties Answer phones Meet and...

  • Administrative Assistant

    1 month ago

    Stony Brook, United States TemPositions Remote Work Freelance Full time

    We are working with a large institution in Suffolk County who is looking for a professional administrative assistant with excellent customer service skills and computer skills for a long term assignment..This is a client facing position where professionalism is key.  Job dutiesAnswer phonesMeet and greetAssist team members who come into the office.Handle a...

  • Office Manager/administrative Assistant

    2 weeks ago

    Stony Brook, United States United University Professions Full time

    Administrative Assistant needed for the Stony Brook Chapter of United University Professions (UUP), a labor union representing faculty and professional staff of the State University of New York (SUNY). As a union organization, the position involves the confidential handling of member issues and complaints and working with our elected chapter leaders and the...

  • Medical Assistant

    2 weeks ago

    Stony Brook, United States Stony Brook Administrative Services Full time

    **JOB SUMMARY**: **DUTIES AND RESPONSIBILITIES**: - Performs selected patient and clerical duties. - Prepares patients for examination and treatment by taking patient histories, vital signs (height, weight, blood pressure, pulse), medications and main reason for the visit. - Enters patient information into the EMR. - Prepares exam and treatment rooms with...

  • Administrative Assistant

    3 weeks ago

    Stony Brook, United States TemPositions Full time

    Job DescriptionWe are working with a large institution in Suffolk County who is looking for a professional administrative assistant with excellent customer service skills and computer skills for a long term assignment..This is a client facing position where professionalism is key.  Job dutiesAnswer phonesMeet and greetAssist team members who come into the...

  • Administrative Assistant

    3 weeks ago

    Stony Brook, United States TemPositions Full time

    We are working with a large institution in Suffolk County who is looking for a professional administrative assistant with excellent customer service skills and computer skills for a long term assignment..This is a client facing position where professionalism is key.  Job dutiesAnswer phonesMeet and greetAssist team members who come into the office.Handle a...