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Office Services Administrator

1 month ago

Newburyport, United States Rochester Electronics L Full time
Job DescriptionJob Description

Rochester Electronics is immediately hiring for an Office Services Administrator

At Rochester Electronics, we create an excellent employee experience focused on value, performance, motivation, recognition, and career growth. Many companies say their employees are their most important asset. At Rochester Electronics, we mean it

  • Outstanding low-cost medical, dental, vision, and prescription drug coverage, Rochester pays 92% of the premiums on behalf of its full-time employees
  • Paid time off, including vacation, sick, and holiday
  • Generous match 401K program
  • Tuition reimbursement
  • Flexible spending account

And so much more

General Summary

The Office Services Administrator is a positive, approachable key contributor in managing company visitors, events, and campus building support. The customer-focused and detail-oriented Office Services Administrator will collaborate with cross-functional teams in planning, coordinating, and executing company events, including employee lunches and activities, conferences, and meetings. The incumbent will perform other administrative office duties such as greeting visitors, entering visitors into the online visitor check-in system, sorting mail, and taking on other duties/projects as assigned.

Responsibilities

Visitor reception and management

  • Manage lobby entrance cameras and visitor check-in system for all buildings.
  • Review required forms and visual compliance for all building visitors.

Customer, supplier, and internal meeting room(s) coordination

  • Assist with booking meetings and setting up meeting room(s) with supplies as needed.
  • Ordering, maintaining, and organizing supplies for meetings, such as paper products, snacks, beverages, etc.

Catering and supply coordination

  • Placing, delivery, and setup of catering orders and/or external pickup, delivery, and setup of catering orders to meeting rooms
  • Scheduling Facilities for pre and post-meeting (s) cleanings
  • Travel between multiple facilities in Newburyport and Portsmouth, NH, to conduct the above.
  • Assisted with coordination, promotions, and programs for company-wide employee events.
  • Assist with lobby and cafeteria display communications, PowerPoints, etc.
  • Able to work with all levels of individuals within and outside of the organization while presenting a pleasant, professional demeanor and a willingness to assist.
  • Assist with additional administrative duties that include, but are not limited to, support of Executive, Human Resources and Facility Departments, etc. as requested.
  • Using one's own vehicle, travel and purchase supplies at stores as needed.
  • May be requested to perform other duties not mentioned above.

Qualifications

  • An associate degree in general studies is required.
  • 1 – 2 years’ work experience in an administrative role, which includes event planning, preparation, etc.
  • Must possess strong time management skills and high attention to detail.
  • Must demonstrate enthusiasm for creating a pleasant and enjoyable experience.
  • Excellent interpersonal skills and ability to work well with all levels as well as independently.
  • Strong organizational skills, accuracy, and attention to detail
  • Maintain a high level of professionalism among staff, customers, and suppliers.
  • Demonstrated experience and knowledge of Outlook, Microsoft Word, Excel, and PowerPoint
  • Must possess a valid driver’s license.
  • Ability to use good judgment and discretion.
  • Ability to maintain confidentiality.
  • High level of attention to detail
  • Ability to prioritize tasks and change focus as needed.


For the last 40 years, Rochester Electronics, in partnership with over 70 leading semiconductor manufacturers, has provided our valued customers with a continuous source of critical semiconductors. As an original manufacturer stocking distributor, Rochester has over 15 billion devices in stock encompassing more than 200,000-part numbers, providing the world’s most extensive range of end-of-life (EOL) and broadest range of active semiconductors. As a licensed semiconductor manufacturer, Rochester has manufactured over 20,000 device types. With over 12 billion die in stock, Rochester can manufacture over 70,000 device types.


Rochester Electronics is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, veteran status, or other characteristics protected by applicable law. Rochester Electronics is committed to a culturally diverse workforce.