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Co-Manager, In-Kind Donations, Inventory

4 months ago

Silver Spring, United States A Wider Circle Full time
Job DescriptionJob Description

Salary range $55-65K

Job Summary

A Wider Circle is looking for an individual to join our In-Kind Donations - Inventory Team to co-lead our largest team. The Co-Manager ensures optimal functioning of the day-to-day tasks to meet daily goals while demonstrating professionalism and adhering to the organization's procedures and protocols. The Co-Manager will also coordinate daily operations serving clients, donors, volunteers, and staff.

Supervisory Responsibilities

The Inventory Co-Manager's primary role is to lead and provide day-to-day supervision to 8-10 team members who receive donations, transport, and redistribute furniture and other essential items to our clients.

Essential functions-primary responsibilities

  • Provide oversight to the In-Kind Donations - Inventory Team, including serving as the on-site lead 2-3 days each week to include setting the daily schedule and assigning tasks to team members, remaining in constant contact with the on-site team and truck teams, closing down the warehouse at the end of the day, writing the daily Facilities Update email to provide details on the status of the fleet and warehouse;
  • Maintain clear and consistent communication each day with the direct supervisor and other co-manager on duty;
  • Partner with the Manager on Duty (MOD) to support daily operations and accountability of the Inventory Team;
  • Establish, maintain, and regularly report to the supervisor on key performance metrics;
  • Monitor truck fleet including maintenance, weekly fleet inspections, registration renewal, emissions testing, etc.;
  • Perform duties of the Accident Review Board and Driver Safety Coordinator as defined in the Driver Safety Plan;
  • Track team member's performance weekly, including attendance, driver performance, and in-house staff productivity;
  • Working with Co-Manager, develop a training schedule for In-Kind Donations Coordinators to ensure mastery of all tasks, train new team members, and provide driver training for all drivers;
  • Directly supervisor 8-10 In-Kind Donations Coordinators including regular check ins and quarterly one on one meetings and manage the performance review process on a bi-annual basis;
  • Ensure all company processes and safety protocols are followed by staff;
  • Monitor the flow of donations into the Center and satellite warehouse to ensure the showroom is stocked fully stocked for our clients;
  • Perform day-to-day tasks of Inventory Coordinator, including but not limited to driving or serving as co-pilot for donation pick-ups, receiving donations at the Center for Community Service, loading client's vehicles, stocking the showroom with furniture and essential items.

Required Skills /Abilities

  • A demonstrated ability to successfully engage, manage and provide feedback to staff
  • Excellent customer service skills
  • Strong interpersonal skills and the ability to interface effectively across departments
  • Work independently and in a team environment
  • Initiate tasks and solve problems
  • Passion and interest in the mission of A Wider Circle

Required education and experience

  • H.S. Diploma
  • 2-3 years of professional operations management experience;
  • 1-2 years of inventory management, truck fleet, and logistics experience;
  • Knowledge of Google Suite (Gmail, google docs, calendar) and the ability to learn new technology systems, including fleet management.

Preferred Education and experience

  • Bachelor's Degree
  • DOT certified with experience driving box trucks

Additional eligibility requirements:

Work authorization/security clearance requirements

  • Must be authorized to work in the United States

Work environment

The Inventory Co-Manager will work in a warehouse environment.

Physical demand

Must be able to work on feet for long periods. Must be able to lift 50 pounds.

Other duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Travel required

Local travel.


Affirmative Action/EEO Statement

A Wider Circle is committed to having a diverse team and ensuring that all qualified applicants will receive consideration regardless of race, color, gender, religion, national origin, sexual orientation, disability, age, veteran status, or other non-merit factors. We are proud to be an equal-opportunity employer.