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Receptionist/Administrative Assistant

1 month ago

Kalamazoo, United States Centrica Care Navigators Full time
Job DescriptionJob Description


QUALIFICATIONS & EXPERIENCE

  1. High school graduate or equivalent, with three (3) years’ experience in an office support/clerical/reception role with one-year previous healthcare and/or non-profit experience preferred.

  1. Typing speed of at least 70 words per minute with a high degree of accuracy.

  1. In depth knowledge of Microsoft Office applications.

  1. Multi-line phone and general office equipment experience.

  1. Maintains a valid Michigan driver’s license and has the availability of a reliable, licensed and insured vehicle for use on the job, vehicle must be insured in accordance with the State of Michigan.

  1. Remains up-to-date on all routine immunizations required by LARA and agency policy.

SUMMARY OF JOB RESPONSIBILITIES

Position Title: Receptionist/Administrative Assistant

By joining our circle of care at Centrica Care Navigators, you will have the opportunity to support our patients and their families during some of life’s most challenging times. We believe you will find our collaborative team and the vital work we do to be the most rewarding chapter of your career.

As a Receptionist/Administrative Assistant, you will provide administrative support including front desk receptionist duties at our main office in Kalamazoo.

Here’s what you will be doing:

  • Promptly answers and forwards all incoming calls. Takes messages and contacts staff members. Greets and directs all visitors, ensuring visitors log and confidentiality forms are completed as appropriate.
  • Ensures the opening and closing of the office by locking and unlocking doors, turning lights on and off, transferring phones, making coffee, etc.
  • Maintains agency wide forms, job description, and evaluation databases, revises and develops as needed. Orders forms and ensures all sites have an adequate supply of forms.
  • Responsible for all aspects of agency parking, including ordering parking vouchers, reviewing invoices for payment, monitoring and tracking employee usage, distributing parking vouchers and working with vendor to resolve any issues or concerns.
  • Tracks, maintains and orders all office supplies for the Kalamazoo location, ensuring core inventory levels are met. Receives deliveries and restocks the supply room.
  • Orders business cards and name badges for all locations.
  • Updates and maintains the agency-wide phone list. Creates and updates mailboxes for all staff at the Kalamazoo office.

Work schedule:

  • Monday – Friday, 8:00-4:30

Requirements:

  • High School diploma/GED with 3 years of office/clerical experience.
  • Demonstrated proficiency using Microsoft Office products and multi-line phone systems.
  • Maintain a valid Michigan driver’s license and the availability of a reliable, licensed and insured vehicle for use on the job, vehicle must be insured in accordance with the State of Michigan.
  • Up to date on all routine immunizations required by LARA and agency policy.

Benefits:

Centrica Care Navigators is committed to providing a competitive, comprehensive benefits and rewards package that helps employees and their families lead a healthy, balanced life.

Our benefit offerings include healthcare coverage, including vision, dental, and EAP; 403(b) tax-advantaged account with employer match; paid time off; Life and AD&D insurance coverage.

About:

Originally founded as Hospice Care of Southwest Michigan, Centrica Care Navigators is a nonprofit organization that was created to serve the communities where we live. We’ve established a long legacy of innovation to provide a better, more comprehensive circle of care for you and your family. During our 40-plus years of caring for our community, we’ve continually expanded our services and reach to serve more of our neighbors at different points in their care journey.

Centrica Care Navigators is an Equal Opportunity Employer that strives to provide an inclusive work environment, a seat for everyone at the table, and embraces the diverse talent of its people. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.