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Administrative Assistant II

2 months ago

Kalamazoo, United States Western Michigan University Full time

Administrative Assistant II

Position Details
Posting Summary
College College Of Health & Human Svcs
Executive Area Provost & VP Academic Affairs
Department Speech,Language,Hearing Sci
Posting Detail Information
Posting Number S859P
Job Type Full Time, Regular
Pay Type Nonexempt/Hourly
Pay Grade D
Campus Location WMU-Kalamazoo - East Campus
Salary Range Pay is commensurate with qualifications and experience, combined with an excellent benefits package.
Number of Vacancies 1
General Summary
Provides administrative and budgetary support for the supervisor and the department in a lead capacity.
Major Duties
Uses word-processing and spreadsheet software to produce and edit complex letters, memos, reports, statistical tables and other documents. Completes assignments that are broad in nature.
Responds independently to complex questions regarding the department. Develops and explains departmental policies and procedures.
Provides lead budgetary support, including monitoring, tracking, reconciliation, forecasting and recommending budget allocations. Prepares and analyzes budget reports.
Has responsibility for office management. Coordinates office functions and oversees supplies.
Develops and oversees a department process or program in coordination with the supervisor.
Schedules appointments and coordinates meetings; makes travel arrangements.
May supervise student employees.
May update the content of the department’s website.
Minimum Qualifications
Post high school training or education.
Three years’ relevant experience.
Proficiency with word-processing and spreadsheet software.
Experience with using and querying databases and entering and tracking budget data.

Physical requirements and working conditions
Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.