Secretary

3 months ago

Tulsa, United States Dove Schools of Tulsa Full time
Job DescriptionJob DescriptionSalary:

Compensation:
Overtime Status:
Work Hours
Date Job Revised:
Secretary
Site Administrator
Support Staff Hourly
Salary Schedule
Non-Exempt
School Hours-215 Days
08/01/2024
JOB GOAL
Acts in lieu of the regular classroom teacher and performs the duties as assigned by the campus principal, work-location
supervisor, or designee.
POSITION QUALIFICATIONS:
 High School Diploma or G.E.D.
 Minimum of 2 years of experience as a secretary is preferred.
DUTIES AND RESPONSIBILITIES:
 Maintains confidentiality regarding staff and school related issues. Communicates with other building administrators and staff per
principal directive. Coordinates office operations. Resolves most questions and problems, and refers the most complex issues to
higher levels.
 Receipt, deposit and disburse internal account funds.
 Assist in preparing purchase orders for all purchases made through school budgeted funds.
 Provides assistance to students, parents, teachers, and visitors. Writes permits for students, orders supplies for classroom teachers.
Disseminates and maintains office supplies and materials.
 Prepares and submits payment for purchases as required.
 Prepares and submits all reports as required.
 Assist with payroll as required.
 Responsible, at the direction of the Principal, for calling substitute teachers.
 Performs the usual office routines and practices associated with a busy, productive and smoothly run office.
 Maintain records of both students and staff, as required.
 Use effective, positive interpersonal communication skills.
 Perform other tasks as assigned.
SKILLS AND ABILITIES:
 Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the
district.
 Ability to establish and maintain effective working relationships both internal and external to the district.
 Ability to organize special programs for assigned campus.
 Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator,
copy machine and telephone.
 Ability to analyze data
 Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:
 Light Work: may require occasional light lifting.
 Nights and weekend activities will be occasionally required.
 Position is in office setting and may involve prolonged work at a desk in one location.
 Moderate travel is required.Job Descriptions - Human Resources Department
Job title:
Reports to:
Department:
Compensation:
Overtime Status:
Work Hours
Date Job Revised:
Secretary
Site Administrator
Support Staff Hourly
Salary Schedule
Non-Exempt
School Hours-215 Days
08/01/2019
JOB GOAL
Acts in lieu of the regular classroom teacher and performs the duties as assigned by the campus principal, work-location
supervisor, or designee.
POSITION QUALIFICATIONS:
 High School Diploma or G.E.D.
 Minimum of 2 years of experience as a secretary is preferred.
DUTIES AND RESPONSIBILITIES:
 Maintains confidentiality regarding staff and school related issues. Communicates with other building administrators and staff per
principal directive. Coordinates office operations. Resolves most questions and problems, and refers the most complex issues to
higher levels.
 Receipt, deposit and disburse internal account funds.
 Assist in preparing purchase orders for all purchases made through school budgeted funds.
 Provides assistance to students, parents, teachers, and visitors. Writes permits for students, orders supplies for classroom teachers.
Disseminates and maintains office supplies and materials.
 Prepares and submits payment for purchases as required.
 Prepares and submits all reports as required.
 Assist with payroll as required.
 Responsible, at the direction of the Principal, for calling substitute teachers.
 Performs the usual office routines and practices associated with a busy, productive and smoothly run office.
 Maintain records of both students and staff, as required.
 Use effective, positive interpersonal communication skills.
 Perform other tasks as assigned.
SKILLS AND ABILITIES:
 Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the
district.
 Ability to establish and maintain effective working relationships both internal and external to the district.
 Ability to organize special programs for assigned campus.
 Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator,
copy machine and telephone.
 Ability to analyze data
 Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:
 Light Work: may require occasional light lifting.
 Nights and weekend activities will be occasionally required.
 Position is in office setting and may involve prolonged work at a desk in one location.
 Moderate travel is required.Dove Schools is an equal opportunity employer and does not discriminate against persons because of age, race, color,
creed, religion, disability, gender, ethnic or national origin, or veteran status. Dove Schools prohibits discrimination against
individuals with disabilities and will reasonably accommodate applicants with a disability, upon request, and will also ensure
reasonable accommodation for employees with disabilities.
Superintendent or designee Date
My signature below signifies that I have reviewed the contents of my job description and that I am aware of the requirements of my position.Dove Schools is an equal opportunity employer and does not discriminate against persons because of age, race, color,
creed, religion, disability, gender, ethnic or national origin, or veteran status. Dove Schools prohibits discrimination against
individuals with disabilities and will reasonably accommodate applicants with a disability, upon request, and will also ensure
reasonable accommodation for employees with disabilities.
Superintendent or designee Date

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