Coordinator, Foundation Programs

1 month ago

South Portland, United States CIEE Inc Full time
Job DescriptionJob Description

Position: Coordinator, Foundation Programs (Temporary)
Reports to: Manager, Foundation Programs
Department: Exchange Foundations
Location: Portland, ME / Remote

Who we are:

CIEE is a nonprofit study abroad and intercultural exchange organization that transforms lives and builds bridges between individuals and nations through study abroad and international exchange experiences that help people develop skills for living in a globally interdependent and culturally diverse world.

Why work with us:

  • You will change the world. CIEE builds bridges between different people, different countries, and different cultures. We help young people participate in high-quality international exchange and study abroad programs that bring the world together. We change lives, our alumni change the world. Be part of the change
  • You will be part of a fast-paced, international, diverse, and collaborative team of professionals. CIEE operates the largest nonprofit network of study abroad locations, with facilities and staff in 29 countries. Additionally, we help international participants from over 140 countries come to the USA each year. Committed to excellence and solving whatever problem the world throws at them, CIEE professionals work on international teams, and are dedicated to advancing our 75-year-old mission to make the world a more peaceful place.

Who you are:

Annually, the Funded Programs Team facilitates approximately 125 international scholarships for participants of Exchange Foundations clients the Albanian-American Development Fund (AADF), the Baltic-American Freedom Foundation (BAFF), and the Romanian-American Foundation (RAF) to participate in research projects, professional internships, and youth leadership training.

The Coordinator, Exchange Foundations is responsible for supporting all aspects of these programs, including but not limited to program finance, participant selection, custom internship placement, and programmatic activity tracking. This includes coordination with program participants, host organizations, international program representatives, the U.S. Department of State, and other CIEE teams.

What you’ll do:

  • Support the day-to-day operations of the CIEE Exchange Foundations.
  • Assist with participant disbursements, financial reporting, reconciliations, monthly stipends, and other programmatic tracking requirements.
  • Assist with participant application review, selection, and on-program support.
  • Support custom internship placements, including visa document preparation.
  • Respond in a timely and professional manner to general email inquiries from students, volunteers, staff, and international representatives.
  • Communicate effectively across teams and with different stakeholders as a representative of CIEE.

What you’ll bring:

The ideal candidate will possess:

  • Bachelor’s degree.
  • Excellent Organizational and time management skills with regularly shifting priorities.
  • Ability and willingness to support U.S.-based staff as directed by supervisor.
  • Ability and willingness to remain flexible, shifting between projects based on seasonality of program, as directed by supervisor.
  • Meticulous attention to detail, including financial reporting, in a fast-paced environment.
  • Strong professional written and verbal communication skills.
  • Intercultural communication experience a plus
  • Computer skills including MS Teams, Word, Excel, and Outlook are essential.

Work Environment

Typical business day: fully remote; ability to support U.S.-based staff; 8 hours per day, five days per week.

Physical Demands:

  • Lifting: 0-25 lbs.
  • Frequency of lifting: infrequent

Additional Physical Demands:

  • Ability to speak and listen on a telephone
  • Ability to view a computer screen and type
  • Ability to bend and sort paperwork in a filing cabinet

Visual, Hearing, Dexterity & Mental Demands

  • Adequate to perform the essential functions of the job such as using a telephone, answering emails, filing paperwork, viewing a computer screen, and operating office equipment
  • Some evening, holiday, and weekend work may be required. Some travel may be required.

Diversity Matters:

CIEE believes that diversity matters and that professionals with diverse backgrounds provide diverse approaches and ideas to solving problems and finding ways to advance our mission to bring the world together. Candidates from underrepresented groups with diverse backgrounds and experiences are strongly encouraged to apply.

Due to federal regulations a background and reference check will be conducted as a condition of employment.

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