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Office Coordinator/Front Desk

3 months ago

Santa Ana, United States UHSM Unite Health Share Ministries Full time
Job DescriptionJob Description

Unite Health Share Ministries (UHSM) is a nonprofit, faith-based health sharing ministry that facilitates member-to-member health sharing among fellow Christians, serving as a connector to administer medical cost sharing. The UHSM mission is to help Christian families fulfill their God-given purpose to care for one another and to positively impact our communities. Headquartered in Norfolk, VA, UHSM takes a modern approach to health sharing that prioritizes holistic health and wellbeing. UHSM offers simple, fair, and friendly health share programs to its members.

About this role

UHSM is seeking an organized and detail-oriented Office Coordinator to join our team. The Office Coordinator will play a vital role in ensuring the smooth day-to-day operations of our office. The ideal candidate will be a proactive problem solver with excellent communication skills and a strong ability to multitask. This position will require working closely with various departments within UHSM and providing administrative support to ensure efficient office functioning.

Full-time, in-office at our Santa Ana, CA location. Monday – Friday: 9:00 AM – 4:00 PM.

Key Responsibilities

Office Administration:

  • Greet and assist visitors, clients, and employees.
  • Manage office supplies and place orders as needed.
  • Maintain a tidy and organized office environment.
  • Coordinate and schedule meetings and appointments.
  • Manage visitor sign-in & administer parking validations.
  • Coordinate transportation & lodging for staff or guests when required.

Administrative Support:

  • Assist with general administrative tasks, including data entry, scanning, filing, and correspondence in collaboration with other departments (Sales, Customer Service, Claims & Human Resource).
  • Manage & distribute incoming and outgoing mail and packages.
  • Assist in organizing company events and meetings, including arranging catering.

Required Qualifications

  • Bachelor’s Degree.
  • 1+ years of experience in office coordination, administration, or a related role.
  • Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Ability to multitask and prioritize tasks effectively.
  • Strong attention to detail and problem-solving abilities.
  • Strong professional and friendly demeanor.
  • Familiarity with office equipment and basic maintenance.

What we offer

  • Competitive Hourly
  • Health, Dental, Vision, and 403(b) with company match
  • Ability to make important enhancements to the Healthcare industry.
  • Great culture where you work with the founders and key stakeholders in a relaxed, but innovative atmosphere.



UHSM is an Equal Opportunity Employer. Our business is fast-paced and will continue to evolve. As such, the duties and responsibilities of this role may be changed as directed by the Company at any time to promote and support our business needs. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, protected veteran status, or any other basis protected by applicable law and will not be discriminated against on the basis of disability.