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Administrative Assistant

3 months ago

Scottsdale, United States CCMC Full time
Job DescriptionJob Description

Do you thrive in a service-oriented environment where you are part of a collaborative team? Do you want to have a career with a company that values its employees?

We are CCMC, a community management company specializing in master-planned communities. Our vision of inspiring a resident-centric focus is brought to life by our core values: Integrity, Respect, Service and Community.

At CCMC, our Administrative Assistant plays a crucial role in executing our company’s purpose statement: We build community by bringing people together in the neighborhoods where they live and in the offices where we work. Simply put, we create experiences that connect people.

The Administrative Assistant will maintain a high degree of customer service in all resident inquiries and interactions; answer a high volume of phone calls and emails, and provide general information or re-direction to appropriate departments; all while learning and growing their administrative, communications, and customer service skills.

About the community:

Terravita is a large master-planned community in North Scottsdale, AZ with 1380 homes. This private golf and country club community has 24-hour guard-gated security and sits on over 800 acres of beautiful high Sonoran Desert.

What you’ll accomplish:

  • Provide office assistance, membership support and other clerical needs using a variety of office equipment, software, and tools
  • Responsible for ensuring that all callers and visitors are greeted in a friendly and informative manner
  • Membership check-in and scheduling
  • Open, log in, and appropriately disseminate all incoming mail and deliveries
  • Prepare outgoing mail and packages
  • Inventory, maintain and order office and janitorial supplies

What we’re looking for:

  • Professional and adaptable, demonstrate good time management and organizational skills and have demonstrated an ability to maintain the confidentiality of business matters
  • Self-motivated, dependable, organized, and efficient with excellent problem-solving skills
  • Computer skills that include a strong working knowledge of MS Office programs such as Outlook, Word and Excel
  • Able to communicate effectively orally and in writing, and have high attention to detail
  • Have excellent telephone manner, with a commitment to the highest customer service possible

What we offer:

  • Comprehensive benefits package including medical, dental, vision, and life insurance
  • Wellness program
  • Flexible Spending Accounts
  • Company-matching 401k contributions
  • Paid vacation, holiday, and volunteer time
  • Company-paid Short-term Disability
  • Optional Long-term Disability
  • Employee assistance program
  • Professional education assistance
  • Pet Insurance
  • Perhaps most importantly, a service-oriented team who is dedicated to your success

Important to know:

Candidates must be able to sit or stand for extended periods and attend and community events as required. Must have a valid driver’s license in the state of employment and must have reliable means of transportation as a personal vehicle may be required to perform certain responsibilities. Must be available to work a flexible schedule to meet the needs of the site as determined by the Community Manager, including possible evenings and weekends.