Office Administrator

2 weeks ago

Apopka, United States Randy Suggs Landscaping, Inc. Full time
Job DescriptionJob DescriptionSalary: $18-$25 / hour

Office admin needed ASAP. Landscape or construction industry experience ideal, but not necessary. Must be willing to learn the industry- particularly plants and nurseries. Bilingual English/ Spanish a HUGE plus. Entry-level candidates willing to hit the ground running and quickly learn the job are encouraged to apply


Tasks and responsibilities include, but are not limited to:

Answer phones, direct calls, take messages
File as necessary
Order supplies/ materials/ parts
Take ownership of the vehicle database- renewing tags, updating the vehicle binder and spreadsheet, getting the 2290, making sure vehicle pictures are current, etc.
Take ownership of our Sunpass account- monitoring usage and balances, making sure that we aren’t getting toll violation notices, taking corrective actions if we are, etc.
Make sure that our licenses, bonds, and permits are current and apply for them as necessary with the state/ counties
Help create and keep up-to-date physical and server project folders. Create them, label them, make sure that all necessary documents are placed in them
Create management and foreman project folders prior to the start of all jobs
Order blueprints as necessary and make sure that everyone has the most up-to-date copy
Put small versions of plans on the war room wall
Keep bid board and job board up-to-date
Be willing to learn the landscape/ construction industry so that you can assist in sourcing and ordering material as necessary (become familiar with routine plant varieties as well as the handful of nurseries that we routinely use and what we procure from each)

Become the right-hand of the Ops Manager / Purchaser as a Project Coordinator (Requesting Locates, becoming a vendor liaison, staying up-to-date on Projects and Project Status, learn our Take-off (TKO) software to assist with Order Planning, etc.)
Do random secretarial-type tasks as requested and run errands as necessary
Assist (and potentially take ownership) of creating the driver dispatch schedules, verifying, and distributing that schedule as necessary
Make sure that our server folders are up-to-date with all relevant documents (bills, invoices, current plans, schedules, etc.)


This is a dynamic role that can be somewhat tailored to suit your strengths. It will be heavily focused in two areas: 

1) Office Administration- receiving phone calls, server file maintenance, mail sorting, ordering supplies, etc.

2) Project Operation Coordinating- assisting the operations manager with project activities such as sourcing, pricing, and ordering material; paying vendors; coordinating deliveries; acting as a liaison to field staff; keeping track of all project documentation- including order & cost tracking, etc. 


You will report to the Office Manager.


Pay negotiable upon prevailing wage.


Job is in-person in a small office with limited personnel. Occasional remote work is a possibility, but this is primarily an in-person position.


Hours are negotiable between 7:30AM - 5PM.


We are an Equal-Opportunity Employer. LGBTQ+ people of all gender identities and orientations & minority candidates are especially encouraged to apply

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