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Front Desk Lead

2 months ago

Tampa, United States Orthopaedic Solutions Management Full time
Job DescriptionJob Description

In this role you will:

Be responsible for providing leadership and guidance to the entire team working in their assigned zone. You'll oversee the Zone team ensuring that they provide organized, efficient service to patients and visitors. You'll monitor the preparation of paperwork for the day’s clinic, ensures that the zones are cleaned, organized, and properly always stocked and ensures the daily flow of the clinic.

Key Responsibilities:

  • Provides leadership and guidance to the entire team working in their zone ensuring they are accessible.
  • Conducts daily huddles with zone team to review daily clinics and to motivate team to provide a positive work environment.
  • Creates a positive work environment for the entire team in their zone/clinic by motivating others and encouraging positive thinking and teamwork.
  • Oversees front desk representatives to ensure efficient patient flow at check in and check out.
  • Assists with any questions or concerns while providing excellent customer service to patients.
  • Monitors zone to ensure FOI customer service standards are met and that the clinic is flowing smoothly.
  • Ensures that the front desk and clinic staff are working as a team to communicate delays at check in and wait times throughout the patient visit.
  • Ensures water and snacks are provided to the patients during extended wait times.
  • Monitors zone to ensure that OSHA and HIPAA standards are being followed.
  • Ensures all paperwork is printed and prepared for each day’s clinic.
  • Assists Clinic Supervisor in running Care Credits for staff in their assigned zone.
  • Communicates with Benefits and Auth Teams as a problem solver for questions and/or issues arising with their daily work.
  • Communicates any problems, issues, or concerns with the department to the Clinic Supervisor.
  • Ensures there is adequate staffing to handle the patient flow at the front desk and to ensure there is adequate coverage during high patient volume, employee absences, and lunch breaks. Communicates staffing concerns to Clinic Supervisor.
  • Distributes work among staff members and ensures it is complete.
  • Assists Clinic Supervisor and Manager with staff meetings.
  • Attends in-services and updates staff accordingly.
  • Handle patient complaints and issues as they arise to ensure patient satisfaction and notify Clinic Supervisor when necessary.
  • Assists with clinic batch.
  • Assists the Clinic Supervisor and Manager working the documents in the Athena Clinical inbox for their location.
  • Acts as a backup to the Dispensary (if applicable).
  • Mentors new Trainees.
  • Covers Urgent Care Front Desk as needed (South Tampa and Brandon).
  • Assist Clinic Supervisor in ordering of office supplies and ensuring all forms and supplies are stocked in their zone.
  • Keep Clinic Supervisor informed of any staff issues or problems that need further attention.
  • Assist Clinic Supervisor with training staff on any new/revised policies and procedures and ensure they are being followed and that additional training is provided to staff as needed.
  • Take any steps needed to ensure zones and office remain clean and acceptable at all ties.
About You:
  • High School Diploma
  • 2 years’ experience in the Medical Field

We'd Love It If You Also Had:

  • 2 years experience in Ortho
  • Athena EMR experience
  • Spanish Bi-Lingual a Plus

At FOI our goal is to provide our patients with world-class orthopedic care.

Our mission of providing the best care encompasses not only the care the physician provides, but all medical and administrative aspects of the patients encounter with Florida Orthopaedic Institute (FOI) as well. Every staff member plays a vital role in this mission. We take pride in receiving the Patriot Award from the Department of Defense for the support that we give to National Guard and Reserve members who are employed by FOI. We are committed to encouraging a culture of inclusion reflective of the communities we serve, and we provide equal opportunity to all. Florida Orthopaedic Institute conforms to the spirit as well as to the letter of all applicable laws and regulations.

What we offer:

  • Full time opportunities available, with room for career growth and advancement.
  • Excellent job security and stability, to promote an optimal work life balance.
  • Be part of this dynamic and growing high level Clinic Services team