![Curtin Maritime](https://media.trabajo.org/img/noimg.jpg)
Crewing & Dispatch Coordinator
1 month ago
Crewing and Dispatch Coordinator
Efficiency. Innovation. Integrity. These are our 3 Pillars. At Curtin Maritime, these core values are the framework for safe performance and operational excellence; proof of these pillars is evident in our people and our fleet. For 25 years, Curtin Maritime has been an industry leader in quality maritime solutions. We are a dynamic Marine Construction and Marine Transportation company experiencing rapid growth. Our team provides customers with a complete suite of maritime solutions, allowing us the incredible opportunity to work on unique projects in some of the most amazing places on earth.
THIS ROLE:
The Crewing and Dispatch Coordinator is a crucial member of the Marine Personnel Team, responsible for coordinating crew schedules and strategies to manage crewing efficiently and effectively across all of Curtin’s fleet of assets. In addition to being responsible for building and maintaining long term schedules, the Crewing and Dispatch Coordinator will work as part of a team to identify needs and define strategies for crew continuity and other high standards and expectations of crew requirements. The Crewing and Dispatch Coordinator will be responsible for providing direct support and communication to the Crew, as well as tracking days worked, time-off requests, and applicable certifications to ensure smooth and direct communication with all parties involved. To achieve this, the Crewing and Dispatch Coordinator must have experience evaluating processes and identifying deficiencies, as well as making improvements to streamline operations. Strong communication and organizational skills, as well as excellent follow-through are essential for success in this role.
WHAT YOU’LL DO:
Schedule
- Responsible for updating and maintaining the crew schedule, lists, and tracking.
- Actively participate in meetings and discussions, use knowledge of current and upcoming crew/positions to contribute to future schedules.
- Ensure schedule software is kept current. Update daily, as this can change last minute on a regular basis.
- Assist in short and long-term strategies to meet crew scheduling objectives.
Dispatch
- The Dispatcher records and organizes accurate asset movements and the associated billing information.
- Records vessel movement information such as arrival/departure time, fuel burn, crew lists, etc.
- Assists Operations as necessary in furthering the performance of their duties.
- Accurately records billing information received from the assets.
- Troubleshoot and solve problems that arise.
- Communicate clearly and effectively with Captains, management, co- workers, vendors, agents, and customers.
- Exchanges updated information with applicable parties regularly and in a timely manner.
- Any other duties as deemed necessary by management.
- Maintain software after hours for jobs that arise.
Crew Tracking
- Establish available pool of employees via confirming crewing qualifications, processing time-off requests, communicating scheduling conflicts, etc.
- Ensure proper utilization of personnel. Track days worked/days off to make sure work is distributed appropriately.
- Oversee and assist the Marine personnel manager to ensure all active crewmembers have updated and applicable certificates and
endorsements.
- Understand the proper manning requirements for each vessel and job. Including but not limited to:
Vessel Certificate of Inspection Manning requirements:
- Crane Operator Licenses
- STCW sailing requirements
- Able-bodied vs. Ordinary Seaman
- Captain, Mate, and Engineer endorsements
Travel
- Responsible for arranging all aspects of travel for Curtin Maritime Management and Crew.
- Including but not limited to booking flights, lodging, vehicles, etc.
- Communicating with employees and crew the details of travel arrangements and ensuring complete understanding of the logistics.
- Establish vendor relationships for corporate travel, including hotels, rental vehicles, etc.
- Conduct cost-analysis of travel related expenses and develop innovative solutions to contribute to the efficiency of Scheduling, Marine Transportation, and entirety of Curtin Maritime.
- Oversee Uber account – monitor and approve rides, distribute Uber account invites and remove members from account when applicable.
Orientation
- Oversee onboarding and orientation for incoming employees.
- Participate in the onboarding process to ensure that all Marine Transportation Personnel are welcomed in a fashion reflective of Curtin Maritimes Culture.
- Utilize tools such as our internal HR software, Excel, email updates, etc. to forecast incoming new hires and communicate with them and the Marine Transportation department to:
- Let them know what to expect from Scheduling and M.T. Department
- Open the discussion of where and when they will start and what job they may be assigned to.
- Attend and participate in Orientation for all incoming employees.
- Utilize and distribute applicable Standard Operating Procedures
- Anticipate and answer any questions regarding travel, schedule, and any necessary documentation.
Administration
- Utilize company credit card in compliance with Standard Operating Procedures
- Submit receipts to Accounting Department in a timely manner.
- Understand and enforce the Travel Standard Operating Procedure. Communicate with the Accounting Department any rental car, hotel,
airline, and other applicable invoices and receipts.
Support
- Act as primary (non-emergency) point of contact for all active crew members.
- Support the marine personnel department with administration requests as needed.
- Work with the Marine Transportation team to support department goals as needed.
- Available after hours.
WHO YOU ARE:
Certifications and Other Requirements
- Ability to acquire and maintain a TWIC.
- Must possess a valid Driver’s License if required to drive for work.
- Bachelor’s degree or the equivalent years of related experience
Mental Aptitudes
- Exceptional Attention to detail
- Self-starter and takes initiative
- Strong communication and organizational skills
- Ability to juggle multiple daily tasks and deadlines in a fast-paced working environment.
- Ability to evaluate processes and identify deficiencies.
- Must be capable of making improvements to streamline operations.
Physical Aptitudes
- Practice safe work habits and wear protective safety equipment. The work environment includes the frequent use of stairs.
- Ability to work in an office environment and follow HS&E safety protocols when walking through a maritime construction area.
- This role routinely uses standard office equipment such as computers, office phones, smart phones, photocopiers, filing cabinets and fax
machines.
WHAT WE OFFER:
- Competitive Compensation
- Generous benefits package including:
- Medical
- Dental
- Vision
- Short-term Disability
- AD&D/Life Insurance
- 401k (with company match)
- Additional option to elect incremental Life Insurance for employee and dependents, and choice to elect Health
and/or Dependent Flexible Spending Account.
Curtin Maritime is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
-
Dispatcher
2 months ago
Long Beach, United States Saltchuk Marine Shared Services Full timeResponsible for receiving customer and internal job orders for local harbor and regional towing assignments as well as any other region specific job orders. Dispatches the system-wide movement of tugs and barges and other resources as required by the assigned region. Makes effective use of marine radio, telephone, and personal communication with customers,...
-
Crew Leader
3 days ago
Long Beach, United States Evergreen North America Industrial Services Full timeJob Type Full-time Description Evergreen North America is a leading provider of environmental and industrial cleaning solutions to the downstream and midstream energy sectors. We are leaders in each of our respective service lines, including Vapor Control, Chemical Cleaning, Tank Cleaning, Water Treatment, Vacuum Services, Hydroblasting, Hydroexcavation, and...
-
Dispatch Coordinator
3 weeks ago
Pompano Beach, United States Construction Mechanics Inc Full time $18 - $23Job DescriptionJob DescriptionJob Title: Dispatch Coordinator - Concrete ConstructionLocation: Pompano Beach, FLCompany: Construction Mechanics Inc.About Us: Construction Mechanics Inc. is a leading staffing firm specializing in the construction industry. We are dedicated to connecting skilled professionals with reputable clients nationwide.Position...
-
Non-Emergency Medical Dispatch
2 months ago
Long Beach, United States TransportUS Full timeJob DescriptionJob DescriptionSalary: $18.00 - $19.00 DOEJob Summary The Non-Emergency Medical Transport (NEMT) Dispatch is responsible for answering phone calls and assigning transportation trips in accordance with TransportUS contractual obligations. Dispatcher positions are responsible for providing dispatch coverage for the greater Los Angeles and San...
-
Dispatch Coordinator
6 days ago
Boynton Beach, United States Ultimate Staffing Full timeOur client in the Boynton Beach area has an immediate need for a dispatch/repair coordinator. If you enjoy working in a fast paced environment while utilizing your excellent customer service, scheduling, project management, and follow up abilities this position is for you. They also offer 100% employer paid healthcare, 401k match, and ample PTO. Ideal...
-
Dispatcher
3 weeks ago
Jacksonville Beach, United States Cool Cats Heating and Cooling Full time $20 - $25Job DescriptionJob DescriptionJob Overview:We are seeking a highly organized and efficient Dispatcher to join our team. The Dispatcher will be responsible for coordinating and overseeing the scheduling and dispatching of [drivers/technicians/service personnel] to ensure timely and accurate service delivery. The ideal candidate will excel in communication,...
-
Operations/Dispatch
3 months ago
West Palm Beach, United States Good Greek Moving & Storage Full timeJob DescriptionJob DescriptionAre you looking for an innovative, fast paced and rewarding opportunity to expand your career?If so, LOOK no further! Good Greek Moving & Storage is expanding its team of professionals. Known in the marketplace as an industry leader in the moving community, Good Greek is a total relocation expert offering, storage, trash...
-
Operations/Dispatch
3 months ago
West Palm Beach, United States Good Greek Moving & Storage Full timeJob DescriptionJob DescriptionAre you looking for an innovative, fast paced and rewarding opportunity to expand your career?If so, LOOK no further! Good Greek Moving & Storage is expanding its team of professionals. Known in the marketplace as an industry leader in the moving community, Good Greek is a total relocation expert offering, storage, trash...
-
Dispatcher/Customer Service Coordinator
1 week ago
West Palm Beach, United States Sansone Air Conditioning Full timeSansone Air Conditioning, a dynamic, rapidly-growing HVAC and Plumbing company, is growing again! We are seeking a highly skilled Customer Service Coordinator/ Dispatcher to join our team at our West Palm Beach, FL location. Our associates are our most important resource. They provide the sole source for our ability to meet our customer's needs. We have set...
-
Technical Crew Supervisor
3 months ago
Long Beach, United States Conservation Corps of Long Beach. Full timeJob DescriptionJob DescriptionPosition DescriptionPosition Title: Technical Construction SupervisorDepartment/Site: Conservation/Signal HillReports To: Director of Construction TrainingFLSA Status: Full-Time/non-exemptOrganization SummaryThe Conservation Corps of Long Beach (CCLB) is a private, non-profit 501(c)(3) organization that has helped at-risk young...
-
Dispatcher/Customer Service Coordinator
3 months ago
West Palm Beach, United States Sansone Air Conditioning Full timeJob DescriptionJob DescriptionSansone Air Conditioning, a dynamic, rapidly growing home services company serving Palm Beach, Broward, and St. Lucie counties, is growing again! We are seeking a highly skilled Dispatcher/Customer Service Representative to join our team at our Haverhill, FL location.Our associates are our most important resource. They provide...
-
Marine Personnel Scheduling Specialist
1 week ago
Long Beach, California, United States Curtin Maritime Full timeJob OverviewSalary: 65K+ DOEPosition Summary:The Marine Personnel Scheduling Specialist plays a vital role within the Marine Personnel Team, tasked with orchestrating crew schedules and implementing strategies to manage crew assignments effectively across all of Curtin Maritime's fleet. This position involves the creation and maintenance of long-term...
-
Art Program Coordinator
4 days ago
Long Beach, California, United States Park West Gallery Full timePosition Overview:As an Art Program Coordinator, you will work in tandem with the Gallery Director and Principal Auctioneer to develop and execute the art initiatives on cruise vessels.Your main responsibility will be to generate leads and drive sales, promote the onboard art initiatives, and efficiently organize gallery displays and auction events while...
-
Art Program Coordinator
1 week ago
Long Beach, California, United States Park West Gallery Full timePosition Overview:As an Art Program Coordinator, you will work in close collaboration with the Gallery Director and Principal Auctioneer to develop and execute the art initiatives aboard cruise vessels.Your main responsibility will be to generate leads and drive sales, promote the onboard art initiatives, and organize gallery displays and auction events with...
-
Art Program Coordinator
3 days ago
Long Beach, California, United States Park West Gallery Full timePosition Overview:As an Art Program Coordinator, you will work in close partnership with the Gallery Director and Principal Auctioneer to develop and execute the art initiatives on board cruise vessels.Your main responsibility will be to generate leads and sales, promote the onboard art initiatives, and organize gallery displays and auction setups with...
-
PER DIEM Dispatcher-LIC
4 weeks ago
Long Island City, United States New York Blood Center Full timePER DIEM Dispatcher-LICJob LocationsUS-NY-Long Island CityJob ID CategoryTransportation/WarehouseMinimum RateUSD $30.00/Hr.Maximum RateUSD $30.00/Hr.Work Location TypePhysicalOverviewAt New York Blood Center, one of the most comprehensive blood centers in the world, our focus is on cultivating excellence by merging cutting-edge innovation with diligent...
-
PER DIEM Dispatcher-LIC
3 weeks ago
Long Island City, United States New York Blood Center Full timePER DIEM Dispatcher-LIC Job Locations US-NY-Long Island City Job ID 2023-5577 Category Transportation/Warehouse Minimum Rate USD $30.00/Hr. Maximum Rate USD $30.00/Hr. Work Location Type Physical Overview At New York Blood Center, one of the most comprehensive blood centers in the...
-
Dispatcher-Per Diem-Opening
3 weeks ago
Long Island City, United States New York Blood Center Full timeDispatcher-Per Diem-Opening Job Locations US-NY-Long Island City Job ID 2024-6331 Category Transportation Minimum Rate USD $30.00/Yr. Maximum Rate USD $30.00/Yr. Work Location Type Physical Overview At New York Blood Center, one of the most comprehensive blood centers in the world, our...
-
Dispatcher
1 month ago
Pompano Beach, United States Ultimate Staffing Full timeAre you organized and experienced in refrigeration and HVAC systems? We are seeking a dedicated Dispatcher to join our client's team in Pompano Beach, FL. This role involves coordinating daily operations and ensuring effective communication between technicians, supervisors, and customers.Responsibilities:Communicate daily with technicians to monitor route...
-
HVAC Service Dispatcher and Opportunity Generator
2 months ago
Boynton Beach, United States Climate Control Services (CCS) Full timeJob DescriptionJob DescriptionJoin Our Ever-Growing Team!Climate Control Services is looking for a motivated and detail-oriented HVAC Dispatcher to join our team in Boynton Beach, FL. As a Dispatcher, your primary focus will be on dispatch responsibilities, but you will also handle inbound and outbound phone calls to customers.Primary Responsibilities:Report...