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Accounts Payable Specialist

2 months ago

Plymouth, United States Mid-State Health Center Full time
Job DescriptionJob Description
Summary

JOB TITLE: Accounts Payable Specialist

ORGANIZATIONAL MISSION: The mission of Mid-State Health Center is to provide sound primary care to the community, accessible to all regardless of their ability to pay.

GENERAL SUMMARY OF DUTIES:Perform duties in support of the daily operations of Accounts Payable (AP). Will provide excellent customer service to the Mid-State community for AP-related issues for account feeds and processes.
Working under light supervision in a high volume, fast-paced environment the AP Specialist demonstrates his/her wide AP experience and capacity for judgment by performing any of a number of high-order functions within the department.

Duties

ESSENTIAL FUNCTIONS:
1.Enter invoices into Procurify our AP software, with proper GL, department, and class coding.
2.Process purchase orders and related order documents through Accounts Payable process.
3.Verify purchase orders, invoices, and supporting documentation to ensure accuracy and completeness.
4.Communicate with employees and vendors regarding orders, invoices and statements.
5.Perform day-to-day accounts payable and procurement functions, including posting of invoices into the accounting system, vendor management, and assistance with the preparation of vendor payments, including weekly check runs.
6.Monitor and manage the accounts payable inbox. Address vendor inquiries in an accurate and timely manner.
7.Process invoices by ensuring invoices are accurate and coded correctly, obtain required invoice approvals from appropriate departmental budget owners, and ensure payments are made on time.
8.Research and resolve invoice discrepancies and issues in an increasingly independent fashion, working directly with vendors or business contacts when needed.
9.Keep accurate and up-to-date records of all account payable transactions.
10.Assist with month-end close processes and provide support for annual external audit engagement.
11.Connect with vendors to address inquiries, resolve payment discrepancies, and maintain positive relationships.
12.Reconcile vendor statements regularly to validate balances and resolve any discrepancies promptly.
13.Assist in periodic expense analysis and reporting.
14.Identifies opportunities to streamline and improve the accounting processes and recommend more efficient procedures.
15.Assist the team with execution of process changes and improvements when appropriate.
16.Other tasks and ad hoc projects as assigned.


The job holder must demonstrate current competencies applicable to the job position.

Requirements

EDUCATION:Bachelor’s degree in accounting, finance, or business-related studies from a four-year college or university; or 2 plus years’ experience and/or training.

EXPERIENCE:
·2+ years of Accounts Payable experience required.
·Fluency with Procurify and Business Central Financials preferred.
·Comprehensive understanding of accounts payable processes, as well as related accounting principles and practices
·Previous experience working for a Federally Qualified Health Center (FQHC), Hospital, medical practice or similar business with multiple divisions and locations.
·Proficiency in accounting software and strong Excel skills
·Strong experience with Microsoft Office
·Understanding of basic principles of finance, accounting, and bookkeeping
·Effective time management and organizational abilities to meet deadlines.

SKILLS and APTITUDES:
·Strong verbal, written, and presentation skills a must.
·High degree of comfort with standard PC software programs: Excel, Word, PowerPoint, Access
·Ability to grasp new concepts and the confidence to suggest areas for process improvement.
·Analytical skills required.
·Strong communication and interpersonal skills for interacting with internal teams and external stakeholders.
·Service oriented with the ability to work independently and collaborate effectively within the team and across the organization.
·Strong ethics, integrity, and commitment to maintaining confidentiality.
·Superb time management skills and detail orientation

PHYSICAL/MENTAL DEMANDS: Work may require hand dexterity for office machine operation, stooping and bending to files and supplies, mobility to complete errands or deliveries, or sitting for extended periods of time. Occasionally lifts and carries items weighing up to 50 pounds. Requires corrected vision and hearing to normal range.Requires manual and finger dexterity; for things such as typing, using calculator, and eye-hand coordination.

Requires the ability to plan and perform complex work that involves new or constantly changing problems where there is little accepted method or procedure.Involves participation in the formulation and carrying out of policies, objectives and programs for major divisions or functions.Considerable ingenuity and exceptional judgment required to deal with factors not easily evaluated, interpret results and make decisions carrying a great deal of responsibility.Direct and coordinate the work of subordinate supervision in order to attain objectives.

ENVIRONMENTAL/WORKING CONDITIONS: Work is performed in an office environment. Work may be stressful at times. Interaction with others is constant and interruptive. Contact involves dealing with sick people.

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.

Benefits

Health Insurance - Dental Insurance - Vision Insurance - Tuition Reimbursement - Life Insurance - 403(b) with match - FSA - EAP - Cancer insurance - accident insurance - paid time off - paid holidays - professional development assistance –