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Accounts Payable Clerk

3 months ago

Plymouth, United States Tracy Motors Inc Full time
Job DescriptionJob DescriptionDescription:

Summary

Tracy Motors in beautiful Plymouth, MA is seeking an Automotive Office Clerk to maintain various functions of the office, including Accounts Payable and Electronic Vehicle Registration processing.


Essential Duties

  • Checks all vouchers and obtains appropriate payment approval.
  • Prepares accounts payable checks.
  • Posts all open items in accounts payable on a daily basis.
  • Prints all accounts payable reports and maintains all accounts payable files.
  • Reconciles statement and the ledger making sure that payments are consistent with dealership schedules.
  • Reconciles cash schedule.
  • Maintains petty cash system.
  • Communicates cash requirements for payable dates to the office manager.
  • Audits freight bills against freight inquiries.
  • Analyzes vendor accounts.
  • Provides title clerk with information on all purchased vehicles for title list.
  • Answers all vendor inquiries.
  • Reconciles bank balances on a daily basis.
  • Reconciles time cards, prepares work sheets for the office manager, and posts payroll on a weekly basis.
  • Posts flat rate flag sheets on a weekly basis.
  • Assists in monthly closings.
  • Prepares analysis of accounts, as required.
  • Assists with accounts receivable and special projects, as necessary.
  • Maintains a professional appearance and a neat work area.
  • Processes all new and used vehicles for registration in the state in which they will be titled
  • Prepares tax and title documents
  • Promptly submits all contracts and drafts to proper lending institution for payment
  • Submits all legal transfer work to the Department of Motor Vehicles
  • Verifies that funds have been collected and the correct lien holder paid off before processing title applications
  • Checks for accuracy in the application and ensures that all information is complete
  • Bills out all dealer trades and prepares Certificates of Origin Maintains a system to verify out-of-state titles
  • Compiles and maintains a complete list of all outstanding title work.
  • Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller on a weekly basis
  • Other duties as assigned.


Certificates, Licenses, Registrations

EVR User Certification is a plus


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



Requirements:

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and/or Experience

  • Automotive expericence desired
  • High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
  • One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
  • Associate's degree (A.A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
  • Bachelor's degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
  • Two to four years related experience and/or training; or equivalent combination of education and experience


Language Skills

  • Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.


Mathematical Skills

  • Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.


Reasoning Ability

  • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.