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Accounts Payable Specialist
3 months ago
The responsibilities will encompass a range of tasks, including invoice processing, inventory 3-way matching, disbursement issuance, vendor issue resolution, and other month-end duties related to intercompany transactions. Your commitment to exceptional customer service will contribute to building strong internal and external relationships with our vendors and various departments.
Key Responsibilities:
- Process accounts payable for all brands in accordance with company policies, including entering invoices, conducting inventory 3-way matching, handling month-end accruals, overseeing check-runs, reconciling statements, and maintaining open communication with vendors.
- Manage vendor records by ensuring credit information, W-9s, certificates, and other required documentation are kept up to date.
- Assist in reporting and filing annual Form 1099s.
- Contribute to maintaining the Vendor Scorecard.
- Collaborate with Procurement on item pricing, customs, and tariffs to ensure accurate item costs.
- Account for intercompany transactions across multiple companies.
- Ensure the correct functioning of processes after system changes and enhancements by conducting thorough testing.
- Research and interpret data to provide answers to accounting and financial queries.
- Assist in the preparation and execution of the year-end audit.
- Ensure the use of accurate and efficient processes by updating and maintaining process documentation.
- Perform other accounting, financial, or administrative tasks as required.
Additional Functions, Duties & Accountabilities:
- Maintain flexibility in work schedule to meet business needs.
- Contribute actively and positively to the overall success of the company by making regular contributions to general management.
- Participate in inter-departmental meetings, projects, and informal activities.
- Support the company and other departments wherever your skills and experience can be beneficial.
Educational Requirements:
- High school diploma or equivalent is required
- Associate's or bachelor's degree in accounting or a related field is preferred
Experience and Skills:
- Strong written and oral communication skills
- Strong organizational and analytical skills
Work Model:
This position is hybrid, and requires 1-2 days/week in the client office.
