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Administrative Assistant, Human Resources

4 months ago

Albany, United States St. Catherine's Center for Children Full time
Job DescriptionJob Description

About Our Organization:

St. Catherine’s Center for Children is a leading non-profit organization in New York’s Greater Capital District. Our comprehensive range of human services reach more than 1,000 children, 600 families, and hundreds of adults across Upstate New York each year. We offer residential and therapeutic foster care programs for children and youth, Kinship support, homeless and community-based services for adults and families, a special education elementary school for ages 5-13, and so much more.

St. Catherine’s employs more than 300 full and part-time staff. Our spectrum of services for children, families and individuals suffering from the lasting effects of abuse and neglect, family instability, mental illness, homelessness and other ongoing traumas, continues to grow. We are committed to cultivating a culture where all employees can bring their authentic and best selves to the workplace. Our DEI-B initiatives are designed to support and build a more equitable, inclusive and diversified workplace that exemplifies true respect and dignity.

Our Mission:

St. Catherine's Center for Children provides a comprehensive range of human services designed to offer hope, foster growth, and improve the lives of the children, families, and adults we serve.

Job Opportunity:

The Administrative Assistant, HR, primarily supports the Human Resources Department to help drive the agency’s staffing initiatives through supporting the recruiting and onboarding processes of the Agency. This position reports to the Director of Human Resources.

This is a part-time position, offering 20 hours per week with a flexible schedule.

Duties & Responsibilities include, but are not limited to:

  • Assists with processing applications for full-time, part-time, per-diem employees, and also interns, student teachers, consultants and volunteers.
  • Opens files for candidates selected for conditional offers of employment and drafts offer letters.
  • Assists HR Recruiter and Staff Development Specialist with conducting background checks, including SEL, CBC, SCR, fingerprinting, physical, LENS check, and any additional information or data required for the position.
  • Monitors and promptly communicates background check statuses to HR Recruiter and Staff Development Specialist.
  • Runs reports through LENS (License Event Notification Service).
  • Provides guidance on new hire physical scheduling requirements to pending candidates.
  • Supports HR department with wellness initiatives and employee recognition efforts, as needed.
  • Ensures compliance with federal, state and local employment laws and regulation, as well as agency policies.
  • Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
  • Files documents into appropriate employee files.
  • Assists or prepares correspondence as requested.
  • Assists with day-to-day operations of the Human Resources office and performs other related duties as assigned.

Position Specifications:

  • Associate’s degree preferred.
  • Proven experience as an HR Assistant or relevant HR/administration position, preferred.
  • Experience working in Human Resources within a Human Services agency, preferred.
  • Knowledge of human resources principles, practices and procedures, preferred.
  • Proficient in various computer applications such as Microsoft Office Suite (Word, Excel, PowerPoint), Google Business Suite, and secure Internet practices, required.
  • Previous experience with HRIS databases is a plus.
  • Ability to function well in a fast-paced environment.
  • Excellent organization, planning and time management skills.
  • Ability to handle sensitive data with strict confidentiality.
  • Self-motivated and engaged, with a strong attention to detail.
  • Outstanding communication skills, both written and verbal; strong interpersonal skills.
  • Must have patience, flexibility and adaptability.
  • Ability to function well in a high-paced and at times, stressful environment.
  • Excellent organization, planning and time management skills.
  • Ability to pass required pre-employment background checks, required.

What We Offer*:

  • Competitive Pay with an Excellent Benefits Package
  • Health Insurance options*: Medical, Dental and Vision
  • Generous Combined Leave Time and loads of PAID Holidays*
  • Professional Development & Career Growth Opportunities
  • We are a 501(c) (3) agency, which is a qualifying employer for eligible staff under the Public Service Loan Forgiveness Program*
  • Pension Plan with Aggressive Agency contribution*
  • Life Insurance – Automatic Benefit, at no cost to employee
  • Paid Training* including TCI and CPR/AED/First Aid Certification Update courses, if role appropriate
  • Tuition Reimbursement*
  • Travel/ Mileage Reimbursement*
  • Our Commitment to Diversity, Equity, Inclusion & Belonging
  • The Comfort of a Business Casual Environment.

*To qualify, certain conditions may apply

Background Checks: We run a thorough and complete pre-employment background check on all candidates being considered for a position, this includes fingerprinting. All candidates must successfully clear the pre-employment background check process, which follows NYS/DOJ requirements. We pay for all pre-employment background checks

EEO Statement: St. Catherine’s Center for Children is committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, gender identity or expression, sexual orientation, national origin, reproductive health and pregnancy, family history and genetics, disability, age, military status, veteran status, politics, or other beliefs, and any other characteristics protected by law.