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Accounts Receivable Specialist

3 months ago

Independence, United States Independence Community College Full time
Job DescriptionJob DescriptionIndependence Community College is a small, rural, residential community college in southeast Kansas offering a wide variety of academic programs, while promoting culture, enrichment, and economic development in our surrounding communities. Through our programs, we are committed and qualified to provide an academic experience that prepares students with practical skills and knowledge to lead in the global 21st century workforce.

The Accounts Receivable Specialist is responsible for maintaining the College's Accounts Receivable records, maintaining various student reports and payments, performing regular account reconciliations and disbursement of payments, and receiving student payments on accounts. The Accounts Receivable specialist also maintains and updates Student Debt-Set Off files, and third-party collection agency files.

The scope of work includes performing accounts receivable date entry and related services, routine clerical duties involving word processing and general correspondence; posting daily receipts and issuing and maintaining promissory notes; utilizing the college Management Information System software; and interacting with students and the general public who are making payments or need account balance information.

This position reports to the Assistant Vice President of Business Affairs and is a 12-month, full-time hourly position with a full benefit package.

Hourly range: $16.00-$19.00 per hour.

1.Provide excellent, friendly customer service; accurately receive, handle and record payments.
2.Ensure all students billing and College monies, collected are accurately recorded and posted to the appropriate accounts; ensure monies collected and prepared for deposit in the bank in a timely manner.
3.Ensure all charges and credits on student accounts are accurate: calculate and enter adjustments to student accounts as necessary; post charges and credits for books, tools, library fines, refrigerator rentals, etc. as needed; verify and receipt all information pertaining to scholarship awards requiring adjustment; and verify and receipt all Federal grant monies to student accounts.
4.Maintain complete and accurate student meal plan changes, and early departures.
5.Maintain and ensure the security of funds used for daily office operations.
6.Prepare all third-party billing and handle all related communications with third-party payers and students.
7.Enter service charges, prepare and mail notification letters, process related payments or write-offs, and maintain records of all insufficient fund checks and collection accounts in accordance with College guidelines as directed.
8.Maintain records and ensure computer hold flags are accurate for outstanding student accounts; provide information and reports to students and internal customers; coordinate the collection of past due accounts.
9.Process information for student payments for those receiving Federal SEOG and Pell Grants; reconcile on a monthly basis any differences between Federal Aid transmitted and amounts paid to students.
10.Prepare Collections reports and assist with updates with collection agencies.
11.Prepare reports, computer presentations and correspondence as requested.
12.Perform receptionist, clerical and filing duties as required for the daily office activities.
13.Assist in assigning duties and supervise the performance of student employees assigned to the business office.
14.Comply with all College policies and procedures.
15.Other related duties as assigned.

1. Associate Degree, preferred; High School Diploma or GED, required.
2. One year work experience in customer service, accounting, finance, or business administration.
3. Proficient in Microsoft Office applications.
4. Ability to learn and become proficient in Colleges system and software applications.
5. Excellent communication skills.
6. Maintain a high degree of integrity, honesty, and confidentiality.
7. High degree of ethical standards, including adherence to general rules for accounting, safety and other College procedures.
8. Ability to work under pressure of deadlines.
9. Must maintain courteous, professional and effective working relationships with students, parents, co-workers, vendors, and/
or any other representatives of various backgrounds.
10. Adherence to institutional policies and procedures.