Executive Administrator and Project Coordinator

4 weeks ago

Harwich Port, United States Outer Cape Health Services Full time
Job DescriptionJob Description

Executive Administrator and Project Coordinator

Our Culture: Why work with us?

Joining Outer Cape Health Services isn't just about taking on a new role; it's about embracing a mission that goes beyond the day-to-day. Here, you become part of a dedicated team committed to safeguarding and nurturing invaluable community health resources. Our ethos is built on creating a vibrant and inclusive workplace where every team member is valued and recognized for their unique contributions.

Who We Are:

Our mission is to provide a full range of primary health care and supportive social services that promote the health and well-being of all who live in or visit the ten outermost towns of Cape Cod.

OCHS now cares for more than 18,000 patients annually, and no one is denied access to services due to an inability to pay. Founded in 1987 through the merger of Health Associates of Provincetown (established in 1972) and the AIM Medical Center in Wellfleet (established in 1966), Outer Cape Health has a long history of successful growth and expansion in pursuit of this mission. As a Patient-Centered Medical Home, OCHS holds itself to the highest standards. Ensuring patients have access to care when they need it and request it, and validating that staff are working at the top of their licensures, are foundations of this model.

Our Core Competencies:

At Outer Cape Health Services, our core competencies are the foundation upon which our organization is built, guiding us in our mission to deliver exceptional health services to our communities. Our focus on fostering teamwork ensures that we operate as a cohesive unit, valuing each member's contribution and working synergistically towards common goals. Integrity and honesty stand at the heart of everything we do, creating a culture of trust and respect among our team and the communities we serve. Embracing technology, we continually seek innovative solutions to enhance our services and operations. Finally, being patient-centered, we prioritize the needs and well-being of those we serve, striving to exceed expectations and make a meaningful difference in their lives.

A day in the life of this role:

Reporting to the CEO, the Executive Administrator and Project Coordinator (EAPC) is responsible for administrative support to the CEO and other executive team members as assigned by the CEO. The EAPC will also help to ensure successful execution of special projects as directed by the CEO and the executive team members that she/he/they support.

Summary of duties:

  • Provides administrative support for the CEO and assigned executive team members including, but not limited to the following: calendar management (scheduling meetings and appointments), coordinating meeting and travel arrangements, writing and editing documents, and managing projects on an as needed basis
  • Works with the CEO to manage and support the Board of Directors (BOD) as well as supporting the management of the annual workplan, strategic plan and other Board projects
  • Coordinate Leadership, All Staff and Clinician meetings
  • Prepares meeting materials, attends and records minutes for multiple meetings including Board of Directors (monthly), Board Finance, Governance, and Executive Committee (monthly), Leadership (weekly), All Staff (Quarterly), and Clinicians (at least monthly)
  • Coordinates site visits by federal, state and other regulatory agencies; and coordinates federal, state, local legislator's and/or funder's visits to OCHS sites
  • Collaborates with staff in the development and execution of all activities and events related to National Health Center Week and other OCHS-wide events
  • Manages confidential files, records, and documents including all Board materials
  • Assists the development team as needed with fundraising events or other development activities
  • Assists with data entry of donor gifts and generating donor acknowledgment letters using DonorPerfect software/database
  • Distributes, collects and organizes peer reviews for clinician staff
  • Supports HR team and staff managers to ensure timely completion of required annual trainings

Work environment:

  • Work in Harwich and travel to other sites as needed

What we need from you:

  • Bachelor's Degree preferred High School Degree required
  • 5+ years of experience in an administrative capacity, executive-level staff support preferred
  • 2+ years working with BODs/Trustees
  • Demonstrated proficiency with MS Office applications especially Word, Excel, and PowerPoint
  • Familiarity with DonorPerfect software a plus
  • Demonstrated ability to appropriately handle and manage confidential and highly sensitive information and communication
  • Ability to adhere to strict confidentiality standards.
  • Demonstrated ability to make independent decisions, establish priorities, and "manage up" in a busy work environment

AAP/EEO Statement Outer Cape Health Services is committed to a firm policy in favor of equal employment opportunity and will abide by all applicable state and federal regulations by not discriminating against any applicant or employee on the basis of race, religion, color, creed, sex, age, national origin, citizenship status, marital status, sexual orientation, gender identity and expression, disability or veteran status. Our commitment to equal employment opportunities shall include employment, upgrading, promotion, demotion, transfer, leaves or other absences from work, layoff, compensation and benefits, selection for training or other education, professional opportunities and conflict resolution.

It is also the policy of OCHS to take affirmative action to employ and to advance in employment, all persons regardless of their status as woman, minority or individuals with disabilities or protected veterans, and to base all employment decisions only on valid job requirements.

Please inform us of any necessary accommodations required during the application process and/or at any time during employment.



Job Posted by ApplicantPro

  • Executive Administrator and Project Coordinator

    2 weeks ago

    Harwich Port, United States Outer Cape Health Services Full time

    Job DescriptionJob DescriptionExecutive Administrator and Project CoordinatorOur Culture: Why work with us?Joining Outer Cape Health Services isn't just about taking on a new role; it's about embracing a mission that goes beyond the day-to-day. Here, you become part of a dedicated team committed to safeguarding and nurturing invaluable community...

  • Executive Administrator and Project Coordinator

    3 weeks ago

    Harwich Port, United States Outer Cape Health Services Full time

    Job DescriptionJob DescriptionExecutive Administrator and Project CoordinatorOur Culture: Why work with us?Joining Outer Cape Health Services isn't just about taking on a new role; it's about embracing a mission that goes beyond the day-to-day. Here, you become part of a dedicated team committed to safeguarding and nurturing invaluable community...

  • Executive Administrator and Project Coordinator

    1 week ago

    Harwich, United States Outer Cape Health Services Full time

    **Executive Administrator and Project Coordinator** **Our Culture: Why work with us?** Joining Outer Cape Health Services isn't just about taking on a new role; it's about embracing a mission that goes beyond the day-to-day. Here, you become part of a dedicated team committed to safeguarding and nurturing invaluable community health resources. Our ethos is...

  • Executive Administrator and Project Coordinator

    5 days ago

    Harwich, United States Outer Cape Health Services Full time

    **Executive Administrator and Project Coordinator** **Our Culture: Why work with us?** Joining Outer Cape Health Services isn't just about taking on a new role; it's about embracing a mission that goes beyond the day-to-day. Here, you become part of a dedicated team committed to safeguarding and nurturing invaluable community health resources. Our ethos is...

  • Project Coordinator

    3 weeks ago

    West Harwich, United States LaBarge Homes Full time

    **Project Coordinator** LaBarge Homes is a custom residential construction company founded on making the home building journey efficient, comprehensive, and enjoyable. We take a 360-degree approach to serving Cape Cod and our clients by building quality crafted homes, developing trusting relationships, and providing ongoing property care and real estate...

  • Document Control | Project Administrator

    4 weeks ago

    Port Allen, United States Flexicrew Technical Services (FTS) Full time

    Job DescriptionJob DescriptionDocument Control | Project AdministratorThe schedule is M-T 7-5 and F 7-11.Overview:         Port Allen, LA:  Flexicrew Technical Services (FTS) is seeking a dynamic Document Control | Project Administrator.  The Document Control/Project Administrator performs a variety of administrative activities to provide support to...

  • Document Control | Project Administrator

    4 weeks ago

    Port Allen, United States Flexicrew Technical Services (FTS) Full time

    Job DescriptionJob Description Document Control | Project AdministratorThe schedule is M-T 7-5 and F 7-11.Overview: Port Allen, LA: Flexicrew Technical Services (FTS) is seeking a dynamic Document Control | Project Administrator. The Document Control/Project Administrator performs a variety of administrative activities to provide support to an assigned...

  • Project Administrator

    1 month ago

    Port Allen, United States Trade Construction Company, LLC Full time

    DescriptionOverview: The Project Administrator performs a variety of administrative activities to provide support to the assigned organizational unit or project team. The Project Administrator coordinates and performs project and office related administrative tasks. Responsibilities: Process incoming documents according to established company document...

  • Administrative Project Coordinator

    4 weeks ago

    Port Charlotte, United States Atwell, LLC Full time

    Job DescriptionJob DescriptionAtwell, LLC is a bold leader in the consulting, engineering, and construction services industry, delivering a broad range of creative solutions to clients in the real estate & land development, and energy markets. We have a strong national presence and a diverse, award-winning project portfolio. Atwell is a privately owned...

  • Administrative Project Coordinator

    3 weeks ago

    Port Charlotte, United States Atwell, LLC Full time

    Job DescriptionJob DescriptionAtwell, LLC is a bold leader in the consulting, engineering, and construction services industry, delivering a broad range of creative solutions to clients in the real estate & land development, and energy markets. We have a strong national presence and a diverse, award-winning project portfolio. Atwell is a privately owned...

  • Project Coordinator

    3 weeks ago

    Port Hueneme, United States Harper Construction Full time

    **Harper Federal Construction, LLC.**: **Project Coordinator**: **Job Description**: The Project Coordinator supports Project Management with material procurement, inventory, daily labor reports, and administrative tasks needed to ensure the project is organized. **Responsibilities**: - Daily Labor Reports - Communicating with vendors - Creating Purchase...

  • Administrative Coordinator

    3 weeks ago

    Port Arthur, United States Zachry Group Full time

    **COMPANY NAME**:Zachry Group **JOB TITLE**:Administrative Coordinator **DEPARTMENT**:Project Controls **LOCATION**: Plaquemine Parish, LA **JOB REQUIREMENTS** - High school degree. - Good interpersonal skills. - Dependable, punctual and excellent attendance. - High attention to detail. - Organization and time management. - Must have good problem-solving...

  • Executive Assistant

    2 months ago

    Harwich, United States Town of Harwich Full time

    TOWN OF HARWICH JOB POSTING UNION: Harwich Employees Association POSITION: Executive Assistant-Shared between Conservation and Building Departments GRADE: 7 PAY GRADE: $27.55-34.16/hour CATEGORY: Full Time (35 hours/week, benefitted) **Summary** Position(s) provides highly responsible administrative services. Work primarily includes supporting...

  • Executive Assistant

    2 hours ago

    Harwich, United States Town of Harwich Full time

    TOWN OF HARWICH JOB POSTING UNION: Harwich Employees Association POSITION: Executive Assistant-Shared between Conservation and Building Departments GRADE: 7 PAY GRADE: $27.55-34.16/hour CATEGORY: Full Time (35 hours/week, benefitted) **Summary** Position(s) provides highly responsible administrative services. Work primarily includes supporting...

  • Architectural Project Manager

    2 months ago

    Harwich, United States Polhemus Savery DaSilva Full time

    Job DescriptionJob DescriptionSalary: The Architectural Project Manager (APM) acts as primary point of communication with PSD clients from start of design through completion of construction. The APM ensures design intent is maintained and is responsible for the quality and completeness of drawings and specifications. The APM must possess superb...

  • Architectural Project Manager

    3 weeks ago

    Harwich, United States Polhemus Savery DaSilva Full time

    Job DescriptionJob DescriptionSalary: The Architectural Project Manager (APM) acts as primary point of communication with PSD clients from start of design through completion of construction. The APM ensures design intent is maintained and is responsible for the quality and completeness of drawings and specifications. The APM must possess superb...

  • Subcontract Administrator III

    2 months ago

    Port Sulphur, United States Zachry Holdings, Inc. Full time

    Primary Position Objective: The successful candidate will be responsible for the sourcing, coordination, direction and administration of subcontracts and services in support of construction projects. The Subcontracts Administrator works in a team environment and will be assigned subcontracts or services packages based on a medium or higher financial risk,...

  • Subcontract Administrator II

    4 weeks ago

    Port Sulphur, United States Zachry Holdings, Inc. Full time

    Primary Position Objective: The successful candidate will be responsible for the sourcing, coordination, direction and administration of subcontracts and services in support of construction projects. The Subcontracts Administrator works in a team environment and will be assigned subcontracts or services packages based on a medium or higher financial risk,...

  • Construction Project Manager

    4 weeks ago

    Harwich, United States Polhemus Savery DaSilva Full time

    Job DescriptionJob DescriptionSalary: The Project Manager is responsible for the daily management, supervision, coordination, and successful completion of residential construction projects to meet time and cost objectives with respect to safety, preconstruction, contracting, scheduling, estimating, bidding, subcontracting and contract administration...

  • Construction Project Manager

    3 weeks ago

    Harwich, United States Polhemus Savery DaSilva Full time

    Job DescriptionJob DescriptionSalary: The Project Manager is responsible for the daily management, supervision, coordination, and successful completion of residential construction projects to meet time and cost objectives with respect to safety, preconstruction, contracting, scheduling, estimating, bidding, subcontracting and contract administration...